Official UK procurement notice
ICT Device Fulfilment · UK public procurement notice
Authority: Police Digital Service (Police & fire)
What is being bought
Published requirement descriptionIn broad terms, scope is:
- Provide Bonded Logistics for the provision of hardware and peripherals to PDS staff and customer staff.
- Provide for secure storage of same
- Provide for secure destruction of same
- Provide for reuse of same where deemed appropriate
- Deliver to agreed SLAs in line with ICT Service Provision to PDS staff and customers
This will be for a 3-year period prospectively starting 1 October 2025 to end 31 September 2028, with termination for convenience of 3-months available throughout, and including a 3-month handover period for the existing supplier if necessary.
CPV: Cargo handling and storage services · Hardware · IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Weighted Scoring applies provided all compliance requirements are passed, with weighting as follows: 60% Quality, 10% Social Value, 30% Costs. Full details in issued Tender Pack.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jun 2025, 14:15 BST
- Last source update
- 13 Nov 2025, 14:14 GMT
- Award evaluation window
- Submission end – 9 Sept 2025
- Authority reference
PDSCN-398-2025- FTS notice number
2025/S 000-040927- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0555f8Find a Tender- Contract terms summary
30 days
- Risks
No significant commercial contract risks have been identified.
How it was run
Official notice- Submission deadline
- 18 Aug 2025, 18:00 BST
- Clarification deadline
- 11 Aug 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please use the In Tend Procurement Portal to submit tenders.
Timeline
30 Jun 2025 → 13 Nov 2025 · 11 dates- Planning notice published30 Jun 2025, 14:15 BST
- Market engagement17 Jul 2025, 00:59 BST
This notice is issued to support the ethos of full transparency from the Buyer's perspective.
Engagement comprised normal business interactions with the incumbent supplier and their sub-contractor, which has been used through experience and observation to inform the enhancement of a service specification to be included as part of the tender.
Interactions were remote via Microsoft Teams and emails on a BAU basis.
It is considered that no specific advantage was gained by these interactions beyond that which naturally occurs as a result of familiarity gained in delivering service (e.g. knowledge of Buyer's organisational needs and structure etc.)
The Buyer did not ask for or receive advice from the incumbent on the formulation of the prospective tender.
Th engagement is considered ongoing due to the continuation of service from the incumbent.
It should also be noted that there are other interactions with the incumbent in relation to other contracts between the parties. Those interactions are entirely independent of and have no bearing on the interactions in relation to this contract or the prospective tender to be associated with this notice.
Submissions of expressions of interest and/or clarification questions regarding this notice can be emailed to the designated contact at the Contracting Authority.
- Tender notice published17 Jul 2025, 12:59 BST
- Next notice expected18 Jul 2025, 00:59 BST
- Clarification questions by11 Aug 2025, 18:00 BST
- Submission deadline18 Aug 2025, 18:00 BST
- Assessment summaries sent5 Sept 2025, 00:00 BST
- Award decision expected by9 Sept 2025, 00:59 BST
- Standstill ends400 days ago17 Sept 2025, 23:59 BST
- Contract starts387 days ago1 Oct 2025
- Latest notice published344 days ago13 Nov 2025, 14:14 GMT
Notice history
10 events · 5 releases on Find a Tender · since 30 Jun 2025- Preliminary market engagement notice published30 Jun 2025, 14:15 BSTUK2
- Tender notice published17 Jul 2025, 12:59 BSTUK4
- Status changed to active17 Jul 2025, 12:59 BST
- Procurement method changed17 Jul 2025, 12:59 BST
- Deadline published: 18 Aug 2025, 18:00 BST17 Jul 2025, 12:59 BST
- Contract award notice published8 Sept 2025, 16:51 BSTUK6
- Status changed to complete8 Sept 2025, 16:51 BST
- Contract award notice published9 Sept 2025, 09:44 BSTUK6
- Contract signature expected30 Sept 2025, 23:59 BSTscheduled
- Contract details notice published13 Nov 2025, 14:14 GMTUK7
Routine re-releases (5)
- 2025-07: 1 release · 17 Jul 2025
- 2025-06: 1 release · 30 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Novatech LtdPDSCN-398-2025 CT Device Fulfilment1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2029Extensions: 1 year optional extension · Amended: Update to number of suppliers assessed in final stage | £200,000 | 4 Sept 2025 | Awarded |
Contracts
ICT Device Fulfilment · Novatech Ltd
- Signed
- 3 Nov 2025
- Value
- £200,000
- Period
- 3 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2029 with extensions
- Status
- active
- Extensions
- One extension of up to 12 months at Buyers request.
No agreed KPIs: Below threshold for requirements, so not published here.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 8 at stage one | 0 | 0 | — |
Who bid
- wonNovatech Ltd. · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NOVATECH LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents can be obtained via the In Tend Portal
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender