Official UK procurement notice
IA2719 Framework Agreement for the provision of Service and Testing for Air Conditioning
Authority: Staffordshire County Council (Local council)·Consortium: 4 public authorities
What is being bought
Published requirement descriptionThis contract is for the both the planned preventative and the responsive maintenance of Air
Conditioning & Ventilation equipment, included but not limited to Air Conditioning, Air
Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and
dampers.
There is also a requirement to carry out TM44 Energy Surveys at sites which have air
conditioning and ventilation systems exceeding 12kW of cooling. As required by Article 9 of
the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007 these
will be surveyed and assessed for operation and performance.
This is a semi comprehensive contract and the tender shall include for a specified number of
regular maintenance visits per annum as detailed in Pricing Schedule to keep the units in
good working order.
Please note this is a Single Supplier Framework.
CPV: Air-conditioning installation work · Repair and maintenance services · Repair and maintenance services of cooler groups
How this framework works
From the published notice- Places
- up to 1 suppliers · 12 bids received (12.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs from 1 Jul 2022
The lotProcurement structure
single lot · value publishedLot #1Open single stage tenderAwardedPublished value£1,400,000
Open single stage tender
Please note the above value includes the service element, any potential remedial works,
costs of replacement parts not covered in the service cost and flexibility to add additional
properties over the 4 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Technical & professional ability
Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement (‘SSIP’). For more information refer to the link ssip.org.uk/members/ ↗
- Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of ‘SILVER’) or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
- PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points 4-14 below:
- Written confirmation of certificates of competency from the principal manufacturers of equipment in the UK to the effect that the Contractor's staff have received adequate training. The Contractor will be required to provide, if requested evidence that regular training sessions are held to ensure that supervisors and operatives are continually updated in safe work…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “IA2719 Framework Agreement for the provision of Service and Testing…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Feb 2022, 08:43 GMT
- Last source update
- 31 May 2022, 16:26 BST
- Award evaluation window
- 25 Mar 2022 – …
- Authority reference
IA2719- FTS notice number
2022/S 000-015259- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031929Find a Tender
How it was run
Official notice- Appointment period ends
- 25 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 25 Mar 2022, 12:30 GMT
Timeline
25 Mar 2022 → 1 Jul 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown25 Mar 2022, 12:00 GMT
- Bids opened25 Mar 2022, 12:30 GMT
- Notice published31 May 2022, 16:26 BST
- Contract starts1 Jul 2022, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 May 2022, 16:26 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
IA2719 Framework Agreement for the provision of Service and Testing for Air Conditioning
- Signed
- 20 May 2022
- Value
- £1,400,000
- Period
- … – 30 Jun 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids · 12 electronic | 9 | — | — |
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Cannock Chase District CouncilContracting authority
- South Staffordshire CouncilContracting authority
- Stafford Borough CouncilContracting authority
Framework contractors & participating bidders
1 commercial party on the notice- Key Integrated Services LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.