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Published 21 Jul 2021, 12:30 BST

Official UK procurement notice

IA2455MAY23 Children's Community Support Flexible Framework (Including Domiciliary)

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 3 public authorities

Framework agreement4 lotsServicesOpen procedure
Sectors: Education & Training (80)Health & Social Care (85) Delivery: West Midlands (UKG)
Framework ceiling (notional)£3,150,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 8 Jun 2023awarded 2 Oct 2023
Lots 4see the lot list below
Framework period 3 yrs 6 moends 30 Sept 2025 · starts 1 Apr 2022

What is being bought4 lots · detail below

Published requirement description

Staffordshire County Council (SCC) has a legal duty to ensure Children's Community

Support (including Domiciliary Care) provision is in place to support Children and Young

People (C/YP) with a range of Disabilities who have been assessed by a qualified Social

Worker as being eligible for a personal care service within the family home and local

community.

CPV: Education and training services · Health and social work services

How this framework works

From the published notice
Bids received
29 bids on the busiest of 4 lots · 31 suppliers appointed
Framework period
3 yrs 6 mo from 1 Apr 2022

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Lifeskills and IndependenceAwarded 3 yrs 6 mo

Lot 1- Lifeskills and Independence

The provision of Lifeskills and Independence Short Breaks support must:

  • Provide a Short Break opportunity to parents/carers of Children/Young People (C/YP) with

SEND.

  • Enable C/YP with SEND to work towards individualised, person-centred Outcomes with

appropriate support to access their local community, preparing them effectively for

adulthood.

  • Equip C/YP with SEND and their parents/carers with the tools and confidence to actively

participate in their local community.

Contract period: 1 Apr 2022 – 30 Sept 2025 (3 yrs 6 mo)
Delivery: West Midlands
Extensions: PERIOD: 1 APRIL 2022 - 30 SEPTEMBER 2024 (with the option to extend for up to 1 x 12 month)Variant bids: not allowed
85000000 Health and social work services
Lot #2Community & Home Care Support and SocialisationAwarded 3 yrs 6 mo

Lot 2- Community & Home Care Support and Socialisation

The Service will focus on building resilience, maximising independence, following a strengths based, restorative approach. Providers will deliver a quality and effective Service personalised to each C/YP’s Assessed Need/s.

The support from the Provider must contribute to enabling the family to live and feel supported in their family life with individualised Care/Support that reflects the C/YP’s needs. Providers will produce their own Care Plan and individual Risk Assessments personalised to the C/YP.

The partnership between the family and the Provider will aim to maximise the potential of each C/YP to assist with daily routines and support the parent/carer to be able to successfully maintain their primary caring role.

The focus of the Service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the C/YP and their family. The Service will support this through the following objectives:

  • Consistently promoting independence through an enabling approach at every possible

opportunity.

  • Achieving the Outcomes in the C/YP’s Care Plan.
  • Involving families to be part of the Assessment and Service delivery process.
  • Encouraging self-care and ‘wellness’.
  • Arranging access to specialist support when needed.
  • Focussing support to help C/YP to remain in the home environment.
  • Motivating the C/YP to maintain or develop their life skills.
  • Supporting the family to engage with their wider community
Contract period: 1 Apr 2022 – 30 Sept 2025 (3 yrs 6 mo)
Delivery: West Midlands
Variant bids: not allowed
85000000 Health and social work services
Lot #3Sitting ServiceAwarded 3 yrs 6 mo

This Service is to ensure parents/carers are supported to take a short break from their caring

role and responsibilities when caring for C/YP age 0-18 who have SEND.

The Provider must offer flexible sitting services that can be provided during the day, evening,

or night for any length of time, as follows:

  • C/YP can be supported in the home, giving the carer time to go out if they choose.
  • C/YP may wish to go out in their local community for the allocated hours to pursue their

own interests.

  • Support workers can accompany parents/carers and the C/YP on outings to provide the

extra support required for the whole family unit.

Contract period: 1 Apr 2022 – 30 Sept 2025 (3 yrs 6 mo)
Delivery: West Midlands
Variant bids: not allowed
85000000 Health and social work services
Lot #4Complex and Urgent CareAwarded 3 yrs 6 mo

Providers will be expected to deliver Care/Support in an urgent situation/emergency, within

the home, to ensure the C/YP Social Care Needs are met. Support will be individualised to

the C/YP needs, enabling the family to stay safe and well together, deescalating the risk of

the C/YP entering the local authority care system.

This support could be surrounding complex care needs, Challenging Behaviour, and life

limiting conditions. The Provider may need to work alongside healthcare and other professionals to deliver care and support.

The Provider must comply with all Relevant Legislation. The Service will be provided by appropriately qualified Staff, in line with the standards set out by the CQC.

Contract period: 1 Apr 2022 – 30 Sept 2025 (3 yrs 6 mo)
Delivery: West Midlands
Variant bids: not allowed
80000000 Education and training services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20%
  • Price: 80%
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “IA2455MAY23 Children's Community Support Flexible Framework (Including…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
21 Jul 2021, 12:30 BST
Last source update
15 Nov 2023, 17:20 GMT
Award evaluation window
8 Jun 2023 – …
Authority reference
DN1503
FTS notice number
2023/S 000-033838
Classification (CPV)
Education and training servicesHealth and social work services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02ca89 Find a Tender

Publisher note: Please register an account on our E Tendering system, Proactis at https://www.proactisplaza.com/ against the category 85000000 (Health & Social Work Services). This will automatically alert you to any new updates & information relevant to this categories opportunities with SCC. A virtual market engagement event for this procurement will be held on Monday 16th August 2021, 13.30 - 16.00. If you wish to attend this event, please confirm your interest by emailing: [email protected]

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
8 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

31 Aug 2021 → 15 Nov 2023 · 5 dates
  1. Next notice expected
    31 Aug 2021, 00:00 BST
  2. Contract starts
    1 Apr 2022, 00:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    8 Jun 2023, 12:00 BST
  4. Bids opened
    8 Jun 2023, 12:00 BST
  5. Notice published
    15 Nov 2023, 17:20 GMT

Notice history

10 events · 5 releases on Find a Tender · since 27 Oct 2021
  1. Published value published: £3,150,000
    27 Oct 2021, 15:41 BST
  2. Status changed to active
    27 Oct 2021, 15:41 BST
  3. Procurement method changed
    27 Oct 2021, 15:41 BST
  4. Deadline published: 26 Nov 2021, 12:00 GMT
    27 Oct 2021, 15:41 BST
  5. Status changed to complete
    19 Apr 2022, 17:49 BST
  6. Status changed to active
    9 May 2023, 13:56 BST
  7. Deadline moved to 8 Jun 2023, 12:00 BST
    9 May 2023, 13:56 BST
    +559 days · was 26 Nov 2021, 12:00 GMT
  8. Buyer details updated
    9 May 2023, 13:56 BST
  9. Status changed to complete
    15 Nov 2023, 17:20 GMT
  10. Buyer details updated
    15 Nov 2023, 17:20 GMT
Routine re-releases (5)
  • 2021-10: 1 release · 27 Oct 2021
  • 2021-07: 1 release · 21 Jul 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31admitted to the panel · see the list ↓
Bids received 29busiest of 4 lots
Contracts signed 8latest 2 Oct 2023

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Community and Home Care Support and socialisation

    Signed
    2 Oct 2023
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • Sitting Service

    Signed
    2 Oct 2023
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • IA2455MAY23 Children's Community Support Flexible Framework (Including Domiciliary)

    Signed
    2 Oct 2023
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • Complex and Urgent Care

    Signed
    2 Oct 2023
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • Lot 1: Life Skills and Independence Short Breaks

    Signed
    15 Mar 2022
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • Lot 2: Community & Home Care Support & Socialisation

    Signed
    15 Mar 2022
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • Lot 3: Sitting Service

    Signed
    15 Mar 2022
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

  • Lot 4: Complex and Urgent Care

    Signed
    15 Mar 2022
    Value
    —
    Period
    … – 30 Sept 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lifeskills and Independence16bids——£2,800,000 – £3,150,000
2 · Community & Home Care Support and Socialisation29bids——£0 – £2,625,000
3 · Sitting Service25bids——£0 – £2,625,000
4 · Complex and Urgent Care25bids——£0 – £2,625,000
Whole notice———£28,000,000 – £31,500,000

Contracting authority & participating public bodies

2 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

36 commercial parties on the notice
Show 26 more suppliers

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria