Official UK procurement notice
IA2269 Framework Agreement for the Provision of Repairs and Treatment of Flat Roofs
Authority: Staffordshire County Council (Local council)
What is being bought
Published requirement descriptionThis Framework Agreement is to provide Staffordshire County Council with an agreed
schedule of rates for the renewal and repair of flat roofs on County Council owned buildings
throughout the whole county of Staffordshire. This includes County Council offices, Schools
and Academy buildings.
The term flat roof could mean any roof up to a pitch of 15 degrees and the roofs being worked
on could be of a steel, timber or concrete construction. Most roofs will be single storey or
two storey structures with the occasional three and four storey buildings. The work/service
will generally consist of providing a responsive maintenance service for carrying out patch
repairs to flat felt and asphalt roofs and for providing a comprehensive service to renew the
roof finishes to roofs that have been identified as requiring repair through condition surveys
and asset management plans.
The work will be to carry out traditional built up felt roofing with either pour and roll or torch
on systems and cold applied adhesive system and occasional liquid applied systems.
Individual projects will include all labour and associated works, for example, renewal of roof
lights, scaffolding, perimeter protection, site compounds, welfare facilities and waste
management as a minimum. There will be a great emphasis placed on associated Health and
Safety issues.
- Recurrence: It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2or 3 years. This cannot be guaranteed.
CPV: Bituminous roof-covering work · Roof · Roof maintenance work · Roof repair · Roof repair and maintenance work · Roof works and other special trade construction works · Roof-covering work
How this framework works
From the published notice- Places
- up to 3 suppliers · 8 bids received (2.7 per place) · 3 appointed (full)
- Framework period
- 3 yrs from 1 Dec 2021
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£10,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “IA2269 Framework Agreement for the Provision of Repairs and Treatment…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2or 3 years. This cannot be guaranteed.
- First published
- 7 May 2021, 06:35 BST
- Last source update
- 1 Sept 2021, 07:18 BST
- Award evaluation window
- 18 Jun 2021 – …
- Authority reference
DN1225- FTS notice number
2021/S 000-021543- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ae28Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Continued appointment to the Framework Agreement are in accordance with suppliers
adherence to pre-established, ongoing, Key Performance Indicators. See the procurement
documentation.
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15
days where non-electronic or fax methods are used) at the point that an award decision
notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework
agreement, the reasons for the decision, including the characteristics and relative
advantages, the name and score of the successful tender(s), and will specify when the
standstill period is expected to end or the date before which the Contracting Authority will
not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been
successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties
who have been harmed or are at risk of a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order
the setting aside of the award decision or may order the Contracting Authority to amend any
document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness
or may order that the duration of any relevant specific contract be shortened and
additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the
circumstances) or otherwise 6 months.
Publisher note: This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register - follow the link to Proactis electronic tendering: — https://supplierlive.proactisp2p.com/Account/Login If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to [email protected] This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required. The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding. All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details. The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required. As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. Financing / Payment: — payments may be made following acceptance by the banking agents of Staffordshire County Council. Legal form of groups of providers: — no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance. For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge: — http://www.staffordshire.gov.uk/business/procurement/Community-Right-to- Challenge/Community-Right-to-Challenge.aspx
How it was run
Official notice- Appointment period ends
- 18 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 18 Jun 2021, 13:00 BST
Timeline
18 Jun 2021 → 1 Dec 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown18 Jun 2021, 12:00 BST
- Bids opened18 Jun 2021, 13:00 BST
- Notice published1 Sept 2021, 07:18 BST
- Contract starts1 Dec 2021
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Sept 2021, 07:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
IA2269 Framework Agreement for the Provision of Repairs and Treatment of Flat Roofs
- Signed
- 1 Sept 2021
- Value
- ceiling above
- Period
- … – 30 Nov 2024
- Status
- active
Contract 021543-2021-IA2269-2
- Signed
- 1 Sept 2021
- Value
- ceiling above
- Period
- … – 30 Nov 2024
- Status
- active
Contract 021543-2021-IA2269-3
- Signed
- 1 Sept 2021
- Value
- ceiling above
- Period
- … – 30 Nov 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 7 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- MAC (Roofing & Contracting) LtdFramework contractor
- Midland Roofing Services (Derby) LtdFramework contractor
- The General Asphalte Co LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria