Hyde Park Music Festival 2022-2027

Official notice

Authority: The Royal Parks Ltd (Public body)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: London (UKI)

Awarded value£438,000,000published contract · exc. VAT

Awarded 29 Sept 2020no call for competition

Awarded to AEG Presents Ltd

What is being bought

Published requirement description

The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period. The contract was subsequently modified to include two additional event slots ("Additional Events") for the years 2022-2024 due to these event slots becoming unexpectedly available and the charity not having the necessary time available to undertake a procurement exercise. The modification notice was published on 08/09/2021 with reference number 2021/S 174-455283.

CPV: Event services

The lotProcurement structure

single lot · no lot value published

Lot #1The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for…

The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period. TRP intends to modify the existing contract for the operation and management of Hyde Park Music Festival (HPMF) to allow the Event Organiser to hold Additional Events in 2025, 2026 & 2027, each having a capacity of 49,999. All of the events permissible each year under the contract (including the Additional Events) will be held within a three-week time period in June and July each year

Delivery: London

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 21 Feb 2023, 10:17 GMT
Last source update: 21 Feb 2023, 10:17 GMT
FTS notice number: 2023/S 000-005132
Classification (CPV): Event services
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-03a71d Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This is an Event Services contract, classified as 'social and other specific services' under Schedule 3 of the CCR. As such, TRP does not consider Regulation 43 of the CCR applies. Additional Events (AEs) have become available because a concession contract for an event in September expired during the Covid pandemic. The cost of staging a smaller standalone event in September substantially outweighs the inclusion of the AEs in the HPMF Contract for 2025-27. Instead of 2 lots of event infrastructure being built and de-rigged and 2 lots of concerts - as was the previous arrangement when the 2 slots that are now the AEs were previously used for different events in September - there is only 1 event, 1 lot of infrastructure and 1 lot of disruption - significantly better for the park environment and the enjoyment of the park by its visitors. The AEs will take place in June/July as an extension to the existing Hyde Park Music Festival over a three-week period, making use of the existing infrastructure. The modification is also necessary as there is no time to procure an alternative event organiser (under a separate contract) to hold the AEs from 2025.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £438,000,0001 contract exc. VAT

Contracts signed 1latest 29 Sept 2020

Awarded to	Value	Date	Status
AEG Presents Ltd	£438,000,000 †	—	Awarded

Contracts

Contract 005132-2023-1 · AEG Presents Ltd
Signed
29 Sept 2020
Value
£438,000,000
Status
active

Contracting authority & participating public bodies

The Royal Parks (TRP Trading Company Ltd)

Contracting authorityPublic bodyBody governed by public lawRecreation, culture and religion GB-COH: 10016100 The Old Police House, Hyde Park, London, London, W22UHContact email

Bidders & participating suppliers

1 commercial party on the notice

AEG Presents LtdAwarded supplierGB-COH: 05452230 6th Floor, 240 Blackfriars Road, London, London, SE1 8NW

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.