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Find a TenderAwardedContract award notice
Published 20 May 2026, 17:22 BST

Official UK procurement notice

Hybrid room audio visual solution

Official notice

Authority: Tonbridge and Malling Borough Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: South East (UKJ46)
Published estimate£156,000≈ £31k / year · £156,000 inc. VAT8.7% below published estimate
Submissions closed 26 Jun 2026awarded 13 Aug 2026
Awarded to Auditel Rental and Service ltd
Contract term 5 yrsends 31 Aug 2031 · starts 1 Sept 2026

What is being bought

Published requirement description

Tonbridge & Malling Borough Council is looking to procure audio-visual (AV) equipment along with a maintenance package to support the new system.

CPV: Microphones and loudspeakers · Radio, television, communication, telecommunication and related equipment

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsSMEVCSEPublished value£156,000
Contract period: 1 Sept 2026 – 31 Aug 2031 (5 yrs)Value: £156,000 exc. VAT · £156,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
32000000 Radio, television, communication, telecommunication and related equipment32340000 Microphones and loudspeakers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Criterion 2: 45%
  • Criterion 3: 15%
  • Criterion 1: 40%
Published award criteria (3)
  • Criterion 1
  • Criterion 2
  • Criterion 3: Demonstration
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 May 2026, 17:22 BST
Last source update
13 Aug 2026, 17:50 BST
FTS notice number
2026/S 000-046675
Latest notice
Contract award notice (UK6)
Classification (CPV)
Microphones and loudspeakersRadio, television, communication, telecommunication and related equipment
Delivery area
South East (UKJ46)
Official registry OCID
ocds-h6vhtk-069e26 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
26 Jun 2026, 12:00 BST
Clarification deadline
19 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk ↗

Timeline

20 May 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published154 days ago
    20 May 2026, 17:22 BST
  2. Clarification questions by125 days ago
    19 Jun 2026, 12:00 BST
  3. Submission deadline118 days ago
    26 Jun 2026, 12:00 BST
  4. Latest notice published69 days ago
    13 Aug 2026, 17:50 BST
  5. Contract starts51 days ago
    1 Sept 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 20 May 2026
  1. Tender notice published
    20 May 2026, 17:22 BST
    UK4
  2. Contract award notice published
    13 Aug 2026, 17:50 BST
    UK6
  3. Status changed to complete
    13 Aug 2026, 17:50 BST
  4. Contract signature expected
    24 Aug 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £142,5051 award inc. VAT; no net value published
Bids received 11 from SMEs
Awarded toValueDateStatus
Auditel Rental and Service ltdSME1 Sept 2026 – 31 Aug 2031£142,505 inc. VAT13 Aug 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 10 at stage one10—

Contracting authority & participating public bodies

Tonbridge & Malling Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBNB-2692-VQCJ Gibson Building, Gibson Drive, Kings Hill, West Malling, South East, ME19 4LZContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • AUDITEL RENTAL AND SERVICE LIMITEDAwarded supplierGB-COH: 06746577GB-PPON: PGGJ-7832-LJLZ Capital House Unit 4, Park House Business Centre, High Wycombe, South East, HP12 3DJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender