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Published 31 Jan 2025, 12:19 GMT

Official UK procurement notice

HVAC and plumbing maintenance framework - University of Aberdeen

Official notice

Authority: University of Aberdeen (Education)

Framework agreementServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM50)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 3 Mar 2025awarded 23 Jul 2025

What is being bought

Published requirement description

Award contract for a service to cover reactive, planned and statutory maintenance and associated services to include, but not limited to:

HVAC

General repairs on HVAC units and systems campus wide,

Certified installation/replacement of HVAC units and systems,

Carry out planned maintenance on all HVAC units and systems campus wide,

Certified landlords gas safety checks (Domestic),

HVAC duct cleaning campus wide,

Certified inspection and testing on all HVAC units and systems,

Responsibility for the upkeep of onsite F gas register,

Occasional out of hours works required.

Plumbing

All aspects of plumbing maintenance.

Toilets and drain blockages.

Water temperature issues.

Water pressure issues.

Legionella inspections follow up works as per consultant recommendations.

Planned maintenance works (annual – biannual)

Externals – gulley cleaning around campus,

Refurbishment priced works.

Upgrade priced works.

  • Recurrence: It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.

CPV: Repair and maintenance services

How this framework works

From the published notice
Places
up to 2 suppliers · 4 bids received (2.0 per place) · 2 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded contract for a service to cover reactive, planned and statutory maintenance…AwardedRenewal

Awarded contract for a service to cover reactive, planned and statutory maintenance and associated services to include, but not limited to:

HVAC

General repairs on HVAC units and systems campus wide,

Certified installation/replacement of HVAC units and systems,

Carry out planned maintenance on all HVAC units and systems campus wide,

Certified inspection and testing on all HVAC units and systems,

Responsibility for the upkeep of onsite F gas register,

Occasional out of hours works required.

Plumbing

All aspects of plumbing maintenance.

Toilets and drain blockages.

Water temperature issues.

Water pressure issues.

Legionella inspections follow up works as per consultant recommendations.

Planned maintenance works (annual – biannual)

Externals – gulley cleaning around campus,

Refurbishment priced works.

Upgrade priced works.

Delivery: Scotland
Extensions: It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “HVAC and plumbing maintenance framework - University of Aberdeen” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.

First published
31 Jan 2025, 12:19 GMT
Last source update
19 Sept 2025, 16:51 BST
Award evaluation window
3 Mar 2025 – …
Authority reference
AU24/39
FTS notice number
2025/S 000-058260
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-04da87 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:810352)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
3 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
3 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

3 Mar 2025 → 19 Sept 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    3 Mar 2025, 12:00 GMT
  2. Bids opened
    3 Mar 2025, 12:00 GMT
  3. Notice published398 days ago
    19 Sept 2025, 16:51 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Sept 2025, 16:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 4
Contracts signed 1latest 23 Jul 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 058260-2025-AU24/39-1

    Signed
    23 Jul 2025
    Value
    £800,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad0——

Contracting authority & participating public bodies

University of Aberdeen

Contracting authorityEducationBody governed by public lawEducation University Office, King's College, Aberdeen, Scotland, AB24 3FXContact email Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff CourtReview body Aberdeen

Framework contractors & participating bidders

2 commercial parties on the notice
  • OCS LtdFramework contractor Forth House, Pirnhall Business Park, Stirling, Scotland, FK7 8HW
  • Richard Irvin FM LimitedFramework contractor Ardent West , North Esplanade West, Aberdeen, UK, AB11 5QH

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria