Official UK procurement notice
Human Resource and Payroll Services
Authority: Scottish Enterprise
What is being bought
Published requirement descriptionScottish Enterprise are seeking to put in place a contract with a single supplier to provide a SaaS based HR and Managed Payroll System.
It is envisaged that the contract will be for an initial duration o 6 years with the option to extend for up to 2 periods of 24 months each.
CPV: Human resources management consultancy services · Payroll management services · Personnel and payroll services · Time accounting or human resources software development services · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1This Invitation to Tender is to procure a new contract for a SaaS based, HR & Managed…AwardedRenewalPublished value£1,400,000
This Invitation to Tender is to procure a new contract for a SaaS based, HR & Managed Payroll System.
The aspiration is to purchase a cloud based, off the shelf solution, hosted and managed by the supplier, which meets the requirements defined in the specification.
On a high-level, the system must:
- allow the HR and Payroll teams to administer HR and Payroll processes and procedures;
- provide comprehensive management information to the organisation;
- facilitate self-service wherever possible;
- be available online from PCs and all mobile devices e.g., smartphones, tablets etc. in a user-friendly manner;
- be secure by design and support Scottish Enterprise in meeting its obligations pertaining specifically to cyber-security and GDPR compliance.
In addition, SE require:
- Relevant training for administrators, with training manuals and user guides.
- Ongoing support and maintenance of the system, including regular updates, patches and reactive support.
- Development of additional functionality as requested.
The contract is expected to have an initial duration of 72 months with the option to extend for 2 periods of 24 months each.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Contract Management and Timetable: 10
- Functional Requirement: 35
- Non-Functional Requirements: 25
- System demonstration and implementation approach: 5
- Business Continutiy: 5
- Information Security: 15
- Fair Work First: 5
- price: 30
Published award criteria (8)
- Contract Management and Timetable: 10
- Functional Requirement: 35
- Non-Functional Requirements: 25%
- System demonstration and implementation approach: 5%
- Business Continutiy: 5%
- Information Security: 15%
- Fair Work First: 5%
- Price: 30
- Suitability
The relevant selection criteria will be included in the SPD Scotland module.
- Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Aug 2022, 14:52 BST
- Last source update
- 21 Sept 2023, 12:16 BST
- Award evaluation window
- 30 Sept 2022 – …
- Authority reference
P23-0007- FTS notice number
2023/S 000-027889- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036393Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: www.scottish-enterprise.com/help/contact-us ↗.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
Publisher note: THIS IS THE CONTRACT AWARD NOTICE SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion. This may be requested at the selection stage or prior to the subcontractor commencing work on the contract. (SC Ref:745439)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 30 Sept 2022, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 30 Sept 2022, 11:00 BST
Timeline
30 Sept 2022 → 21 Sept 2023 · 3 dates- Submission deadline30 Sept 2022, 11:00 BST
- Bids opened30 Sept 2022, 11:00 BST
- Notice published21 Sept 2023, 12:16 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Sept 2023, 12:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR International UK Limited | £1,324,225 † | — | Awarded |
Contracts
Contract 027889-2023-P23-0007-1 · MHR International UK Limited
- Signed
- 29 Aug 2023
- Value
- £1,324,225
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
- Scottish GovernmentMediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- MHR International UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.