Official UK procurement notice
HR, Finance and Planning Systems
Authority: London & Partners
What is being bought3 lots · detail below
Published requirement descriptionLondon & Partners intend to replace the current finance system Navision v2016 which is now out of mainstream support from the vendor. Additionally, the HR Solution, Access Group, is also approaching renewal in March 2023 and is now scheduled for a review as part of the agreed planning phase.
Your response may be for one or more of the lots. Please indicate clearly which lot(s) you are responding to.
CPV: Financial systems software development services · Financial systems software package · Information systems or technology strategic review and planning services · Time accounting or human resources software development services
How this framework works
From the published notice- Places
- up to 3 suppliers
Lots and requirements (3)Procurement structure
3 lots · all with a published valueEvery one of these 3 lots carries the same published figure, £720,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1HRRenewalceiling above
The HR requirements includes documentation and employee records management, comprising of record creations and maintaining medical records and capturing outside interests. Additional information: 720,000 GBP Estimated value is for the total spend across all 3 Lots
Lot #2FinanceRenewalceiling above
Finance The HR requirements includes supplier record management, including credit checks. The system must be able to handle debtor management, payments, exchange rates, purchase invoices and sales invoices, VAT returns, and support London & Partners ability to undertake forecasting and budgeting, manage fixed assets, with the ability to create Financial reports which provide business insights. London & Partners also need to be able to manage expenses and payroll alongside HR processes and the HR system. Additional information: 720,000 GBP Estimated Value is for all 3 Lots.
Lot #3PlanningRenewalceiling above
Planning We manage our business within the constraints of budgets and capacity to execute the activities that will best help us deliver our corporate outcomes (measured as gross value add and net promoter score, may in the future also include size of carbon footprint) Additional information: 720,000 GBP Estimated Value is for all 3 Lots
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “HR, Finance and Planning Systems” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Mar 2023, 16:40 GMT
- Last source update
- 22 Mar 2023, 16:40 GMT
- Award evaluation window
- 28 Apr 2023 – …
- Authority reference
PROC154- FTS notice number
2023/S 000-008392- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b53eFind a Tender
- Electronic trading
- electronic payment
- Performance terms
As per Tender documents attached.
Publisher note: *IMPORTANT* The Respondent is required to advise Equantiis of its intention to accept or decline this RFP. Notification shall be made via email to [email protected] as per the RFP timeline. Any enquiries or requests for clarification of any matters arising from this RFP should be directed to [email protected] Suppliers should not approach the client (London and Partners) directly. Further details around the opportunity can be found in the Tender Documents attached to this notice. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228995. (MT Ref:228995)
How it was run
Official notice- Appointment period ends
- 28 Apr 2023, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Apr 2023, 17:00 BST
Timeline
22 Mar 2023 → 28 Apr 2023 · 3 dates- Notice published22 Mar 2023, 16:40 GMT
- Admission / appointment period endsperiod end, not a bid countdown28 Apr 2023, 17:00 BST
- Bids opened28 Apr 2023, 17:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria