Official UK procurement notice
Howard Partnership Trust - Fixed Gas Supply Products
Authority: The Howard Partnership Trust (Public body)·On behalf of: Ginger Energy Limited
Sectors: Petroleum products, fuel, electricity and other sources of energy (09) Delivery: UK
Published estimate£1,600,000≈ £800k / year · £1,920,000 inc. VAT · 1 value update
Submissions closed 21 Jul 2025
Contract term 2 yrsup to 4 yrs with extensions · starts 1 Oct 2025
What is being bought
Published requirement descriptionThe requirement is for the provision of fixed price natural gas supply in accordance with the specifications set out in the Invitation to Tender (ITT). The contract is due to commence on 1 October 2025 and may include the addition of further sites during the term. The initial contract period is 24 months, with the option to extend, up to a maximum duration of 4 years. The procurement will be conducted in line with the Procurement Act 2023, ensuring a fair, transparent, and competitive process to identify the most advantageous tender for our client.
- The authority expects to re-tender this requirement around 29 Jun 2029, 23:59 BST.
- No preliminary market engagement: As an energy consultancy, our role involves continuous and direct engagement with the energy markets. This includes regular interaction with suppliers, monitoring of market trends, participation in industry forums, and ongoing analysis of commercial and regulatory developments. This sustained market presence provides us with up-to-date intelligence and supplier awareness, which informs our requirements and procurement approach. We consider this level of engagement to constitute sufficient and appropriate premarket engagement for the purposes of this tender, ensuring the process is compliant, market-aware, and proportionate.
CPV: Natural gas
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£1,600,000
- Value
- £1,600,000 exc. VAT · £1,920,000 inc. VAT
- Extensions
- Following the expiry of the initial fixed term, the Contracting Authority reserves the right, at its absolute discretion, to extend the contract. Any extension shall be subject to the Authority’s requirements at the relevant time and may be structured in a manner deemed appropriate by the Authority. The decision to exercise this option, and the form it may take, rests solely with the Contracting Authority. Under no circumstances shall the total contract duration, including any extensions, exceed four (4) years from the initial commencement date. This extension provision is made in accordance with the principles of the Procurement Act 2023, ensuring transparency, fairness, and value throughout the contract lifecycle.
09123000 Natural gas
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Service and Operation — 30%
- Product and Operational Processes — 30%
- Price — 40%
Published award criteria (3)
- Service and Operation — Tenderers must provide a detailed overview of the service and operational arrangements that will support the delivery of the contract. All service and operational commitments must support the delivery of a reliable, responsive, and high-quality service that meets the needs of the Authority. Tenderers must show how their approach aligns with the principles of fairness, transparency, and value for money as set out in the Procurement Act 2023.
- Product and Operational Processes — Tenderers are required to provide a clear and comprehensive description of the product and operational processes that will underpin the delivery of the required services. All proposed processes must demonstrate reliability, efficiency, and scalability, and must be capable of supporting the full duration of the contract. Tenderers must also evidence how their processes ensure compliance with applicable regulations and contribute to delivering best value in accordance with the principles set out in the Procurement Act 2023.
- Price — Tenderers must submit a clear and comprehensive pricing proposal based on a fixed price structure, as specified within the Invitation to Tender (ITT). All prices must be fully inclusive of the scope of supply and reflect the total cost to the Contracting Authority for the duration of the contract. The pricing submission should include a detailed breakdown of all applicable charges, clearly identifying unit rates, standing charges, and any other relevant fees. Where applicable, tenderers should also set out how pricing will apply to any additional sites added during the contract term. Tenderers are expected to ensure that their pricing reflects value for money and supports the delivery of the most advantageous tender, in accordance with the principles of the Procurement Act 2023. All pricing must remain valid for the evaluation period and be capable of withstanding audit and verification.
Conditions of participation2
- Economic & financial standingAll parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence. The selection criteria are detailed within the procurement documents.
- Technical & professional abilityThe selection criteria are detailed within the procurement documents.
What this means for your bid
- Price carries 40 of 100 points — a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 29 Jun 2029
- First published
- 25 Jun 2025, 14:38 BST
- Last source update
- 25 Jun 2025, 14:38 BST
- Award evaluation window
- Submission end — 1 Aug 2025, 23:59 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055311Find a Tender
How it was run
Official notice- Submission deadline
- 21 Jul 2025, 16:00 BST
- Clarification deadline
- 14 Jul 2025, 16:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
5 published dates · Europe/London- Tender notice published25 Jun 2025, 10:13 BST
- Clarification questions by14 Jul 2025, 16:00 BST
- Submission deadline21 Jul 2025, 16:00 BST
- Award decision expected by1 Aug 2025, 23:59 BST
- Contract starts372 days ago1 Oct 2025, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 25 Jun 2025 | CancelledRaised in Error - will be republished |
Notice history
7 events · 2 releases on Find a Tender · since 25 Jun 2025- Procurement termination notice published25 Jun 2025, 14:38 BSTUK12
- Published value updated25 Jun 2025, 14:38 BSTwas £1,600,000
- Status changed to cancelled25 Jun 2025, 14:38 BST
- Procurement method changed25 Jun 2025, 14:38 BST
- Deadline withdrawn25 Jun 2025, 14:38 BST
- Buyer details updated25 Jun 2025, 14:38 BST
- Tender notice published25 Jun 2025, 10:13 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Ginger Energy LimitedProcuring entityWe are an independent energy consultancy running this tender on behalf of our client. Our role is to manage a fair, transparent, and compliant process in line with the Procurement Act 2023, ensuring the selection of the most advantageous supplier to meet our client\'s needs.
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Site information to be used for pricing
- Bidding documents and specifications Letter Of Authority
- Bidding documents and specifications Invitation to Tender
- Conflict of interest declarationNot published
- Bidding documents and specifications Questionnaire used to score tenderers
- Bidding documents and specifications Structured set of questions used to gather information about Tenderers
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender