TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 2 Sept 2021, 11:28 BST

Official UK procurement notice

Housing Removal Services Framework

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 3 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Transport & Passenger Services (60)Supporting and auxiliary transport services; travel agencies services (63)Real estate services (70)
+2 moreCleaning & Environmental Services (90)Community & Cultural Services (98)
 Delivery: South West (UKK2)
Framework ceiling (notional)£320,000framework ceiling, not attributable revenue
Submissions closed 7 Oct 2021awarded 23 Nov 2021

What is being bought

Published requirement description

The Council has created a framework for removal companies to transport items as identified from one Housing property to another on behalf of tenants residing within these properties. The Housing Removal Services Framework consists of five companies capable of delivering removal services.

The start date of the framework contract is 1 January 2021. The framework contract will be for four years.

BCP Council (‘the Council’) has creating a Housing Removal Services Framework to assist with residential removal services.

The removal companies are expected to be experienced and professional to transport items as identified from one housing property to another on behalf of tenants residing within these properties.

This contract is being procured on behalf of both Bournemouth Christchurch and Poole Council (BCP Council) and Poole Housing Partnership Ltd (PHP).

  • Recurrence: The length of the contract will be for four years. Once the contract has ended, it is likely that a new contract will be procured.

CPV: Accommodation and office services · Freight transport agency services · Hire of goods-transport vehicles with driver · Housing services · Refuse and waste related services

How this framework works

From the published notice
Places
up to 5 suppliers · 7 bids received (1.4 per place) · 5 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1The length of the Housing Removal Services framework is for four yearsAwardedRenewalPublished value£320,000

The length of the Housing Removal Services framework is for four years. The commencement date of the framework is 1 January 2022.

The Council has awarded five suppliers to be on the Housing Removals Framework. The five suppliers that are appointed onto the framework will be ranked 1 to 5. The first company on the list being the first point of contact for the Council when a removal comes up. If the first ranked supplier is not able to do the move, the next ranked supplier will be contacted and so on until a supplier confirms availability.

The ranking of the suppliers on the framework will be re-assessed prior to the anniversary start date of the contract in each year of the framework. This will then determine the ranking of the suppliers under the framework for the next year of the framework.

The Council’s housing removals requirements run on a very short time frame. Most removals are booked between 1 and 7 days prior to the move. We do not expect the first ranked supplier will be available for every move due to availability. It is for this reason a framework of up to five suppliers has been decided on rather than just a single supplier.

Delivery: South West
Extensions: The length of the contract will be for four years. Once the contract has ended, it is likely that a new contract will be procured.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver63521000 Freight transport agency services70333000 Housing services90500000 Refuse and waste related services98340000 Accommodation and office services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Housing Removal Services Framework” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The length of the contract will be for four years. Once the contract has ended, it is likely that a new contract will be procured.

First published
2 Sept 2021, 11:28 BST
Last source update
19 Jan 2022, 10:30 GMT
Award evaluation window
7 Oct 2021 – …
Authority reference
DN561553
FTS notice number
2022/S 000-001561
Classification (CPV)
Accommodation and office servicesFreight transport agency servicesHire of goods-transport vehicles with driverHousing servicesRefuse and waste related services
Delivery area
South West (UKK2)
Official registry OCID
ocds-h6vhtk-02dc49 Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87

(standstill period) and Regulations 91 (enforcement of duties through the Court) of the

Public Contracts Regulations 2015 (as amended).

Publisher note: Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity and the scheme as a whole. The Council is carrying out this procurement under the Open Procedure pursuant to the Public Contracts Regulations 2015 (as amended). In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract the Council will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. The Council reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The services will predominantly be performed within the boundaries of BCP Council for the Council.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Oct 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
7 Oct 2021, 14:05 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

7 Oct 2021 → 19 Jan 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Oct 2021, 14:00 BST
  2. Bids opened
    7 Oct 2021, 14:05 BST
  3. Notice published
    19 Jan 2022, 10:30 GMT

Notice history

2 events · 2 releases on Find a Tender · since 19 Jan 2022
  1. Status changed to complete
    19 Jan 2022, 10:30 GMT
  2. Buyer details updated
    19 Jan 2022, 10:30 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 77 from SMEs
Contracts signed 5latest 23 Nov 2021

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 001561-2022-DN561553-1

    Signed
    23 Nov 2021
    Value
    —
    Status
    active

  • Contract 001561-2022-DN561553-2

    Signed
    23 Nov 2021
    Value
    —
    Status
    active

  • Contract 001561-2022-DN561553-3

    Signed
    23 Nov 2021
    Value
    —
    Status
    active

  • Contract 001561-2022-DN561553-4

    Signed
    23 Nov 2021
    Value
    —
    Status
    active

  • Contract 001561-2022-DN561553-5

    Signed
    23 Nov 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic7—£1 – £320,000

Contracting authority & participating public bodies

2 public bodies on the notice

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Bourne Avenue, Bournemouth, South West, BH2 6DYContact name, email, phone

Consortium members and other public bodies

  • Poole Housing Partnership LimitedContracting authority05025994 Poole, South WestContact name, email, phone

Dispute resolution & review bodies

  • High Courts of JusticeReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria