Official UK procurement notice
Hotel Booking and Corporate Travel Services
Authority: Caledonian Sleeper Limited
Sectors: Hotel, restaurant and retail trade services (55)Supporting and auxiliary transport services; travel agencies services (63) Delivery: UK
Published estimate£1,005,000exc. VAT
Submissions closed 15 Dec 2025awarded 20 Apr 2026
Awarded to Inntel Ltd
What is being bought
Published requirement descriptionWe need a third-party agent who will procure and manage hotel services securing the best rates, terms and conditions for day let rooms, overnight stays, rail, flights, and meeting rooms as per the detailed requirements.
CPV: Hotel accommodation services · Hotel meeting and conference services · Travel agency and similar services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,005,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- System useability: 25
- How the services will be delivered including out of hours availability and account management: 25
- How rates are negotiated on our behalf: 25
- price: 50
- Management of supply chain (hotels) including their H&S, Ethical and Sustainable practices: 25
Published award criteria (5)
- System useability: 25
- How the services will be delivered including out of hours availability and account management: 25
- How rates are negotiated on our behalf: 25
- Management of supply chain (hotels) including their H&S, Ethical and Sustainable practices: 25
- Price: 50
- Successive reduction
- Candidates will be reduced successively across stages
What this means for your bid
- Price carries 50 of 150 points: a 10% discount moves about 5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Nov 2025, 11:28 GMT
- Last source update
- 30 Apr 2026, 10:16 BST
- Authority reference
CPT-066- FTS notice number
2026/S 000-039672- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e043Find a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:830741)
How it was run
Official noticeRun through: Public Contracts Scotland · Who buys & how to bid on PCS
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
- Submission deadline
- 15 Dec 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Detailed submission instructions & authority contactsFrom official release
Timeline
15 Dec 2025 → 30 Apr 2026 · 3 dates- Submission deadline313 days ago15 Dec 2025, 15:00 GMT
- Invitations to tender expected311 days ago18 Dec 2025
- Notice published178 days ago30 Apr 2026, 10:16 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete30 Apr 2026, 10:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Bids received 33 from SMEs
Contracts signed 1latest 20 Apr 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Inntel Ltd | — | — | Awarded |
Contracts
Contract 039672-2026-1 · Inntel Ltd
- Signed
- 20 Apr 2026
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriffs officeReview body
Bidders & participating suppliers
1 commercial party on the notice- Inntel LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria