Hosting and Managed Services

Official notice

Authority: Southampton City Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: UK

Awarded value£338,793published contract · exc. VAT

Awarded 27 Jun 2025no call for competition

Awarded to IDOX SOFTWARE LTD

What is being bought

Published requirement description

This is to move the software to a hosted/managed delivery model where the provider will complete upgrades / maintenance and hosting of the system. This is provided directly by IDOX.

RM6259 Vertical Application Solutions

Lot 3: Housing, Environmental and Planning Solutions

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Housing, Environmental and Planning SolutionsAwarded

Delivery: UK

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 2 Jul 2025, 12:45 BST
Last source update: 2 Jul 2025, 12:45 BST
Authority reference: SCC-SMS-0934
FTS notice number: 2025/S 000-036774
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: UK
Official registry OCID: ocds-h6vhtk-055786 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This procurement was conducted as a direct award under the Crown Commercial Services framework (RM6259 Lot 3: Housing, Environmental and Planning Solutions). A direct award was selected on the basis that the hosting services are provided exclusively by the incumbent supplier and cannot be sourced from an alternative provider, thereby constituting a sole supplier arrangement.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £338,7931 contract exc. VAT

Bids received 1

Contracts signed 1latest 27 Jun 2025

Awarded to	Value	Date	Status
IDOX SOFTWARE LTD	£338,793 †	—	Awarded

Contracts

Contract 036774-2025-1 · IDOX SOFTWARE LTD
Signed
27 Jun 2025
Value
£338,793
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Civic Centre Road, Southampton, UK, SO147LYContact name, email

Dispute resolution & review bodies

Procurement Review BodyReview body London

Bidders & participating suppliers

1 commercial party on the notice

IDOX SOFTWARE LTDAwarded supplierGB-COH: 02933889 woking, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.