Hosted Electronic Solution for the Administration of Disclosure and Barring Service

GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution.

GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing.

In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals.

Typical DBS processes for organisations within GMCA involve but not limited to the following:

• Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check
• Route 2 checks, if required, are conducted by external providers
• Resolving errors and/or queries on completed application forms
• Invoicing, receiving and recording payment (for schools and umbrella body service clients)
• Recording full details of each application
• Forwarding applications to the DBS
• Applications for new starters are tracked on the DBS website
• The applicant takes the disclosure to the recruiting manager
• Manager/HR initiates rechecks
• Full administration of the DBS update Service to enable regular checks on existing employees.
• Requirement for support when re registering with Ministry of Justice as a registered body