Official UK procurement notice
Holiday Playworks for Neath Port Talbot County Borough Council
Authority: Neath Port Talbot County Borough Council (Local council)
What is being bought
Published requirement descriptionNeath Port Talbot County Borough Council is wishing to award the delivery of this programme of high quality, inclusive staffed play sessions for children and young people during school holiday periods across Neath Port Talbot.
The Service will be funded through the Welsh Government Holiday Playwork Project grant and will run over a two year contract period from July 2026 to March 2028, with funding of approximately £52,000 (excl. VAT) per annum.
Provision must be delivered during Easter, Whitsun, Summer, October and February school holidays (with potential for weekend sessions where need is identified) and include qualified playworkers, free access for children and the provision of healthy food or snacks at every session.
The programme will support the Council’s Play Sufficiency priorities by promoting wellbeing, development and social play, reducing holiday hunger and actively targeting inclusion of children from rural areas, deprived communities and those with additional learning needs, alongside robust safeguarding, food safety, monitoring and Welsh Language Standards compliance.
CPV: Children's holiday-camp services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£104,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Management and Delivery of the Service: 45%
- Project Team: 45%
- Financial Breakdown: 10%
Published award criteria (3)
- Management and Delivery of the Service: Your response should clearly relate your proposed service delivery model against the specification requirements. Bidders are encouraged to be creative and innovative in their delivery models to ensure the service is accessible and inclusive, and to maximise the impact of the available funding. This Method Statement must give details of how the Tenderer proposes to: 1. Manage and deliver the provision of the Service to achieve and evidence the outcomes specified in the Service Specification. This should include: a. Full details of the service that will be available to users and how this will be inclusive to children from the identified priority groups. b. Availability of service (days/hours), including number of sessions to be delivered over each holiday period. This should also include the number of children that could attend each session. c. Children’s participation and how children’s voices will be captured to influence service delivery. 2. Provide healthy food/snack at each session, including: a. Storage and preparation of food. b. Understanding and management of allergies and/or dietary requirements. 3. Promotion and publicity of the service to maximise engagement by children and families
- Project Team: This Method Statement must give details of: 1. The project team/staffing structure that will be assigned by the Tenderer in the delivery of the Service, including job descriptions clearly outlining expected qualifications and experience. Please provide details of any posts that will need to be recruited for before service delivery commences. 2. How staff absence (planned and unplanned), including vacancies and sickness will be managed to ensure consistency and continuity of service. 3. The safeguarding arrangements in place to identify and report safeguarding concerns, including: a. Safeguarding policy and how this is communicated to new and existing staff. b. Training provided to staff c. How safeguarding concerns will be monitored during the duration of the contract.
- Financial Breakdown: This Method Statement must give a detailed financial breakdown (include a cost per child per day) for the costs of the Service under the following headings: • Staff wages/salaries • Resources – consumables/equipment • Food • Travel • Overheads (max 10%) • Other (please specify)
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jun 2026, 15:56 BST
- Last source update
- 19 Aug 2026, 16:11 BST
- Authority reference
CPU25-26-117- FTS notice number
2026/S 000-052014- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06abbbFind a Tender
How it was run
Official notice- Submission deadline
- 3 Jul 2026, 12:00 BST
- Clarification deadline
- 26 Jun 2026, 12:00 BST
- Electronic submission
- Allowed
Suppliers’ Instructions ‘How to Express Interest in this ITT’:1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them). - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk- ↗ Click the ‘Suppliers register here’ link. - Complete the ‘Organisation Details’ and ‘User Details’ sections. - Note the username you choose and click ‘save’ when complete.- You will shortly receive and email with your unique password (please keep this secure). - Agree to the terms and conditions and click ‘continue’.2. Express an interest in the ITT.- Login to the portal with the username / password.- Click the ‘ITT Open to all Suppliers’ link. - Alternatively, search for the relevant ITT (itt_124748).- Click on the relevant ITT to access the content. - Click the ‘Express Interest’ button on the right-hand side of the screen. - This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’. 3. Responding to the ITT.- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT. - There is help available Monday – Friday (8am – 6pm) on: [email protected] or by telephone on 0800 069 8634.
Timeline
2 Jun 2026 → 19 Aug 2026 · 5 dates- Tender notice published142 days ago2 Jun 2026, 15:56 BST
- Clarification questions by118 days ago26 Jun 2026, 12:00 BST
- Submission deadline111 days ago3 Jul 2026, 12:00 BST
- Contract starts88 days ago27 Jul 2026, 00:00 BST
- Latest notice published64 days ago19 Aug 2026, 16:11 BST
Notice history
6 events · 3 releases on Find a Tender · since 2 Jun 2026- Tender notice published2 Jun 2026, 15:56 BSTUK4
- Tender notice published12 Jun 2026, 18:06 BSTUK4
- Deadline moved to 3 Jul 2026, 12:00 BST12 Jun 2026, 18:06 BST+7 days · was 26 Jun 2026, 12:00 BST
- Contract award notice published19 Aug 2026, 16:11 BSTUK6
- Status changed to complete19 Aug 2026, 16:11 BST
- Contract signature expected28 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Interplay (Integrated Play and Leisure)28 Aug 2026 – 31 Mar 2028 | £104,000 | 19 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Interplay (Integrated Play and Leisure)Awarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender