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Published 11 Apr 2022, 10:29 BST

Official UK procurement notice

Holiday Activity and Food Schemes

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ3)
Framework ceiling (notional)£20,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 9 May 2022awarded 11 Apr 2022
Lots 2see the lot list below

Re-procurement plannedHoliday Activities with Food Schemes Framework 2027-2031 · tender expected

What is being bought2 lots · detail below

Published requirement description

The Department for Education (DfE) is funding local authorities to provide free places on holiday activity schemes for one week at Easter and Christmas and for four weeks in the summer school holidays. Every session must include a meal that meets School Food Standards. Every scheme must meet the HAF standards relating to physical and enriching activities, nutritional education for participants and their families, inclusion and safeguarding.

CPV: Child daycare services · Children's holiday-camp services · Daycare · For children · For teenager

How this framework works

From the published notice
Bids received
67 bids received · 5 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Childcare Places by Area and by Age
Delivery: South East
85312110 Child daycare services
Lot #2Bespoke Specialist Activities/Schemes

Bespoke Specialist Activities/Schemes:

Providers within this Lot bid to deliver bespoke projects, which may have a different delivery model from Lot 1 (e.g. camping / residentials, programmes of trips or visits for teenagers, outdoor adventurous activities, cooking, horse-riding, water-based activities or schemes for children with SEND).

These projects may be innovative, seasonal or focus on bringing communities together. They may be enriching activities for children that do not fit within a traditional childcare setting. They may be partnership projects that combine HAF funding with other funding streams.

For specialist activities, Providers must set out how they will meet relevant national requirements, such as having appropriately qualified staff for, for example, canoeing or horse-riding activities.

Activity sessions must be structured around the age and assessed level of needs of children and young people accessing the service. Food must be provided as set out in the specification requirements.

Delivery: South East
55243000 Children's holiday-camp services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Holiday Activity and Food Schemes” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Apr 2022, 10:29 BST
Last source update
9 May 2025, 13:42 BST
Authority reference
CS19177
FTS notice number
2025/S 000-020080
Classification (CPV)
Child daycare servicesChildren's holiday-camp servicesDaycareFor childrenFor teenager
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-032c09 Find a Tender

Publisher note: This modification pertains to an open framework. The response to QV.2.1 was the opening date for suppliers to make returns.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
9 May 2022
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/hampshire/aspx/Home ↗

Timeline

9 May 2022 → 9 May 2025 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 May 2022
  2. Notice published
    9 May 2025, 13:42 BST

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    26 Sept 2022, 12:07 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextTotal value of the procurement (excluding VAT) · II.1.7Value excluding VAT: £10,300,000Value excluding VAT: £20,000,000

1 amendment published without a description.

Routine re-releases (4)
  • 2022-04: 1 release · 11 Apr 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 67
Contracts signed 20latest 11 Apr 2022

63 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 20 of these contracts carry the same published figure, £10,300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 027056-2022-CS19177-1

    Signed
    11 Apr 2022
    Value
    ceiling above
    Period
    17 Dec 2022 – 2 Jan 2023
    Status
    active
    • Change Use of Modification clause to increase the capacity of successful providers delivering under the call off from the framework up to a maximum of 50% of their previous contract award value in order to meet need and fulfil the DfE funding requirements regarding volume of places delivered to eligible children and young people., Need for additional works, services or supplies by the original contractor/concessionaire: This modification was required due to an increase in budget available, due to underspend in the Summer and Easter Holiday Activity and Food scheme delivery. In order to increase capacity within existing provision with the funding made available by the DfE it was agreed to achieve the volumes required via purchase of additional places not previously able to be funded due to budget restrictions but which were applied for by the provider during the first call off application process. This was considered to be the most proportionate approach to allocate a portion of the additional funding that has become available (up to 50% ). It will enable providers already operating in areas of need to be funded, to ensure that target figures of attendance are reached, and that Christmas 2022 budget is further committed without requiring the, predominantly SME's, to reapply and go through a further competitive process for the venues they have already secured recently. It was only a budget restriction that prevented them from being fully funding at the time of application and that restriction no longer applies.

  • Contract 026836-2022-1

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-10

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-11

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-12

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-13

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-14

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-15

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-16

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-17

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-18

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-19

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-2

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-20

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-21

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-22

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-23

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-24

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-25

    Signed
    date not published
    Value
    ceiling above
    Status
    active

  • Contract 026836-2022-26

    Signed
    date not published
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
67bids———

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238ZBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Courts of England and WalesReview body High Courts of England and Wales

Framework contractors & participating bidders

9 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.