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Published 12 Sept 2022, 15:16 BST

Official UK procurement notice

Holiday Activities with Food Services (HAF) Open Framework

Official notice

Authority: Oxfordshire County Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Administration, defence and social security services (75) Delivery: UK
Published value£5,600,000published on the single lot · framework ceiling, not attributable revenue
Submissions closed 14 Oct 2022awarded 1 Jan 2023
Framework period Ends 31 Dec 2027

What is being bought

Published requirement description

Oxfordshire County Council invited Applicants to tender to join an Open Framework to support the provision of Holiday Activities and Food Services (HAF) across Oxfordshire.

This Phase is to open the window for ongoing applications to join the Open Framework and will remain open for the full Open Framework Contract term.

Our vision is that the Oxfordshire Holiday Activity and Food Services will provide high quality opportunities for children, young people and carers/parents that enable all who attend to have good experiences that offer enriched, social engagement, additionally nutritious food. Inclusively delivering these experiences, providers are expected to ensure that families can receive advice, guidance and support over the holiday periods of Summer, Easter and Christmas.

We want to commission a rich and diverse programme of activities delivered by organisations from the private, voluntary and public sector that respond to the local need, draws in the wider community and is delivered in a variety of ways.

CPV: Provision of services to the community

How this framework works

From the published notice
Bids received
48 bids received · 47 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1Oxfordshire County Council invites Applicants to tender to join an Open Framework to…AwardedPublished value£5,600,000

Oxfordshire County Council invites Applicants to tender to join an Open Framework to support the provision of Holiday Activities and Food Services (HAF) across Oxfordshire.

This Phase is to open the window for ongoing applications to join the Open Framework and will remain open for the full Open Framework Contract term.

Our vision is that the Oxfordshire Holiday Activity and Food Services will provide high quality opportunities for children, young people and carers/parents that enable all who attend to have good experiences that offer enriched, social engagement, additionally nutritious food. Inclusively delivering these experiences, providers are expected to ensure that families can receive advice, guidance and support over the holiday periods of Summer, Easter and Christmas.

We want to commission a rich and diverse programme of activities delivered by organisations from the private, voluntary and public sector that respond to the local need, draws in the wider community and is delivered in a variety of ways.

Contract period: … – 31 Dec 2027
Delivery: UK

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (7)
  • Food: 20%
  • Enriching Activities: 15%
  • Physical Activities: 20%
  • Nutritional Education in Children: 15%
  • Food Education for families and carers: 15%
  • Signposting and referrals: 5%
  • Accessibility and inclusiveness: 10%
Published award criteria (7)
  • Food: 20
  • Enriching Activities: 15
  • Physical Activities: 20
  • Nutritional Education in Children: 15
  • Food Education for families and carers: 15
  • Signposting and referrals: 5
  • Accessibility and inclusiveness: 10
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Holiday Activities with Food Services (HAF) Open Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Sept 2022, 15:16 BST
Last source update
17 Apr 2025, 12:43 BST
Authority reference
DN632640
FTS notice number
2025/S 000-015887
Classification (CPV)
Provision of services to the community
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0367c4 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
14 Oct 2022, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

14 Oct 2022 → 17 Apr 2025 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    14 Oct 2022, 17:00 BST
  2. Notice published
    17 Apr 2025, 12:43 BST

Notice history

2 events · 2 releases on Find a Tender · since 17 Apr 2025
  1. Status changed to complete
    17 Apr 2025, 12:43 BST
  2. Procurement method changed
    17 Apr 2025, 12:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 47admitted to the panel · see the list ↓
Bids received 48
Contracts signed 1latest 1 Jan 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 015887-2025-1

    Signed
    1 Jan 2023
    Value
    £8,400,000
    Period
    … – 31 Dec 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
48bids———

Contracting authority & participating public bodies

Oxfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, New Road, Oxford, UK, OX1 1THContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

47 commercial parties on the notice
Show 37 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.