Official UK procurement notice
Holiday Activities and Food (HAF) Programme CAFS/2023/113
Authority: Stoke-on-Trent City Council (Local council)
What is being bought
Published requirement descriptionThe Department for Education (DfE) informed local authorities that as part of its Best Start in Life mission, the government confirmed the Holiday Activity and Food (HAF) Programme will be extended until May 2029. The HAF contract would operate under a lead provider model who would be responsible for the sub-contracting, management, coordination and delivery of activities through providers.
The HAF programme provides enriching activities and nutritious meals supporting health, wellbeing and learning readiness as well as supporting parents and carers. This multiyear settlement will enable more strategic planning, innovation, and long-term partnerships, supporting value for money and ensuring that children and young people continue to benefit from enriching holiday experiences and nutritious meals.
The programme runs through the Easter, Summer and Winter school holidays and is a holiday provision for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals and attend a Stoke-on-Trent school.
- The authority expects to re-tender this requirement around 1 Mar 2031, 23:59 GMT.
CPV: Recreational, cultural and sporting services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,680,990
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Technical: 100%
Published award criteria (1)
- Technical: 90% quality 10% social value
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2031
- First published
- 6 Jan 2026, 14:41 GMT
- Last source update
- 3 Jun 2026, 10:44 BST
- Award evaluation window
- Submission end – 30 May 2026
- Authority reference
DN807149- FTS notice number
2026/S 000-020211- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060030Find a Tender
How it was run
Official notice- Submission deadline
- 6 Apr 2026, 14:00 BST
- Clarification deadline
- 3 Apr 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Jan 2026 → 1 Jul 2026 · 11 dates- Planning notice published293 days ago6 Jan 2026, 14:41 GMT
- Market engagement277 days ago21 Jan 2026, 23:59 GMT
We are going to hold the market engagement day on Wednesday 21st January 10.30am - 11.30pm.
To register your interest in attending the event please email [email protected] by 12noon on 16th January 2026.
- Next notice expected261 days ago6 Feb 2026, 23:59 GMT
- Tender notice published234 days ago6 Mar 2026, 09:40 GMT
- Clarification questions by206 days ago3 Apr 2026, 16:00 BST
- Submission deadline203 days ago6 Apr 2026, 14:00 BST
- Award decision expected by148 days ago30 May 2026, 23:59 BST
- Assessment summaries sent145 days ago3 Jun 2026, 00:00 BST
- Latest notice published145 days ago3 Jun 2026, 10:44 BST
- Standstill ends132 days ago15 Jun 2026, 23:59 BST
- Contract starts117 days ago1 Jul 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 6 Jan 2026- Preliminary market engagement notice published6 Jan 2026, 14:41 GMTUK2
- Tender notice published6 Mar 2026, 09:40 GMTUK4
- Status changed to active6 Mar 2026, 09:40 GMT
- Procurement method changed6 Mar 2026, 09:40 GMT
- Deadline published: 6 Apr 2026, 14:00 BST6 Mar 2026, 09:40 GMT
- Contract award notice published3 Jun 2026, 10:44 BSTUK6
- Status changed to complete3 Jun 2026, 10:44 BST
- Contract signature expected22 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Hubb FoundationVCSE1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031Extensions: Two possible extension years | £4,680,990 | 3 Jun 2026standstill to 15 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 1 | — |
Who bid
- wonTHE HUBB FOUNDATIONVCSE · West Midlands
- did not winPILOT IMS LIMITEDSME · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- PILOT IMS LIMITEDBidder / tenderer
- THE HUBB FOUNDATIONAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender