Official UK procurement notice
Hire of Vehicles and Plant/Machinery
Authority: Ubico Ltd (Public body)
What is being bought
Published requirement descriptionThe vehicle hire services will be provided under a Framework consisting of 9 lots. This new Contract will replace the Company's existing vehicle hire arrangements, which are due to expire in early 2027, ensuring continuity of service and ongoing access to a range of hired vehicles to support operational requirements.
Providers can Tender for any combination of lot or lots. Being awarded a place on the Contract is not a guarantee of any work.
The framework agreement will be for a duration of 4 years, with the option to extend for two further periods of 12 months each.
The Contract is anticipated to commence on 1 March 2027.
The framework agreement will be divided into 9 lots as detailed below:
LOTDESCRIPTION
LOT 14x4/beaver tails/vans/tippers/luton box
LOT 2RCV and skip/hook loaders
LOT 3RCV with perstorp capable bin lifters
LOT 4Kerbside sort recycling and food waste
LOT 5Road sweepers
LOT 6Grounds maintenance
LOT 7Material handling
LOT 8Battery electric vehicles (BEV – full EV)
LOT 9Powered Access Equipment
The vehicles have been divided into individual lots. The Company intends to appoint up to a maximum of five Suppliers to each lot.
Tenderers will be evaluated against the published price and quality criteria and ranked in order of their overall score. Suppliers appointed to each lot will be ranked from highest to lowest scoring Tenderer.
Read the full description (729 more characters)
When a vehicle hire requirement arises, the request will first be offered to the highest-ranked Supplier for the relevant lot. If that Supplier is unable to meet the requirement, the Company will approach the next-ranked Supplier, and so on until the requirement is fulfilled.
Appointment to the framework agreement does not guarantee any minimum volume or value of work. Vehicle hire requirements will be placed on an as-needed basis throughout the Contract term.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Cheltenham:-Motor-vehicles./68Q9ERBX77
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/68Q9ERBX77
CPV: 4-wheel-drive vehicles · All-terrain vehicles · Motor vehicles · Off-road vehicles · Specialist vehicles
How this framework works
From the published notice- Framework period
- 4 yrs · up to 6 yrs from 1 Apr 2027
The lotProcurement structure
single lot · no lot value publishedLot #1Lot 1PlannedRenewal
- Extensions
- Extension options published
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Sept 2026, 14:22 BST
- Last source update
- 24 Sept 2026, 14:22 BST
- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077999
How it was run
- Appointment period ends
- —
Timeline
3 published dates · Europe/London- Planning notice published3 days ago24 Sept 2026, 14:22 BST
- Market engagementin 24 days20 Oct 2026, 23:59 BST
Engagement Process Description The Company is undertaking a Preliminary Market Engagement (PME) exercise to inform the development of a new Vehicle Hire Services Framework, which will replace the current arrangements due to expire in early 2027. The proposed Framework is anticipated to commence on more…
1 March 2027 and will cover 9 lots across a range of vehicle and equipment hire requirements. The Company intends to appoint up to five suppliers per lot, with suppliers able to bid for any combination of lots. As part of this engagement, interested suppliers are invited to provide feedback on the proposed framework structure, service requirements, and market capability by completing the Preliminary Market Engagement Questionnaire available at the link below: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=DVWcRsmY002QT447DCiN44D3yVTKOXRBjVCAkWeNK_5UNEpTV0FWNVNBNElERUxMRlkxNEYxSE0zVC4u Feedback received will help shape the final specification, requirements, and procurement approach. Participation in this engagement exercise is voluntary and will not form part of the evaluation of any future tender submission. Engagement Period: 24/09/2026 to 23/10/2026 - Contract startsin 186 days1 Apr 2027, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published24 Sept 2026, 14:22 BSTUK2
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender