Official UK procurement notice
Hire and Maintenance of Waste Compactors
Authority: Cardiff and Vale University Health Board (Central government)·On behalf of: Velindre University NHS Trust
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL22)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT · 2 value updates
Submissions closed 11 Aug 2026awarded 24 Sept 2026
Award (standstill) to Forward Waste Management Limited
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Nov 2026
What is being bought
Published requirement descriptionCardiff and Vale University Health Board operates a range of waste management facilities across its estate, including the University Hospital of Wales (UHW) and University Hospital Llandough (UHL). Both sites utilise a combination of static and portable compaction equipment to support their waste handling operations.
The Health Board is seeking to procure a fully inclusive lease agreement for compaction equipment. The contract will include all aspects of servicing, maintenance, statutory inspections, repairs, emergency call outs, and staff training for all leased compactor units.
Following the conclusion of the tender and evaluation, the Health Board are now in a position to award this contract.
- The authority expects to re-tender this requirement around 17 Jul 2031, 23:59 BST.
CPV: Refuse disposal and treatment
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£250,000
- Value
- £250,000 exc. VAT · £300,000 inc. VAT
- Extensions
- Extensions to be taken in annual tranches at the sole discretion of the Health Board.
90510000 Refuse disposal and treatment
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical — 40%
- Commercial — 60%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 17 Jul 2031
- First published
- 24 Sept 2026, 11:31 BST
- Last source update
- 24 Sept 2026, 11:31 BST
- Award evaluation window
- Submission end — 1 Oct 2026, 23:59 BST
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b737Find a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 11 Aug 2026, 12:00 BST
- Clarification deadline
- 4 Aug 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
etenderwales.ukp.app.jaggaer.com/web/login.shtml ↗
ITT Reference - itt_126054
Timeline
11 published dates · Europe/London- Planning notice published101 days ago17 Jun 2026, 15:00 BST
- Market engagement91 days ago26 Jun 2026, 23:59 BSTPlease reach out to [email protected]
- Next notice expected88 days ago29 Jun 2026, 23:59 BST
- Tender notice published71 days ago17 Jul 2026, 12:11 BST
- Clarification questions by53 days ago4 Aug 2026, 16:00 BST
- Submission deadline46 days ago11 Aug 2026, 12:00 BST
- Assessment summaries sent2 days ago24 Sept 2026, 00:00 BST
- Latest notice published2 days ago24 Sept 2026, 11:31 BST
- Award decision expected byin 6 days1 Oct 2026, 23:59 BST
- Standstill endsin 10 days5 Oct 2026, 23:59 BST
- Contract startsin 36 days1 Nov 2026, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1some still in standstill
Awarded value £181,5001 award exc. VAT
Bids received 32 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Forward Waste Management LimitedSME1 Nov 2026 — 31 Oct 2029 · up to 31 Oct 2031Extensions: To be taken in annual tranches at the sole discretion of the Health Board | £181,500 | 24 Sept 2026standstill to 5 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 2 | 0 | — |
Notice history
11 events · 3 releases on Find a Tender · since 17 Jun 2026- Contract signature expected7 Oct 2026, 23:59 BSTscheduled
- Contract award notice published24 Sept 2026, 11:31 BSTUK6
- Published value updated24 Sept 2026, 11:31 BSTwas £250,000
- Status changed to complete24 Sept 2026, 11:31 BST
- Deadline withdrawn24 Sept 2026, 11:31 BST
- Tender notice published17 Jul 2026, 12:11 BSTUK4
- Published value updated to £250,00017 Jul 2026, 12:11 BSTwas £100,000
- Status changed to active17 Jul 2026, 12:11 BST
- Procurement method changed17 Jul 2026, 12:11 BST
- Deadline published: 11 Aug 2026, 12:00 BST17 Jul 2026, 12:11 BST
- Preliminary market engagement notice published17 Jun 2026, 15:00 BSTUK2
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Velindre University NHS TrustBeneficiary authority
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Procuring entityManaging whole procurement process on behalf of Cardiff and Vale University Board
Bidders & participating suppliers
1 commercial party on the notice- Forward Waste Management LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Specification
- Conflict of interest declarationNot published
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender