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Published 13 Sept 2024, 11:45 BST

Official UK procurement notice

Highways Maintenance Services Contracts 2025

Official notice

Authority: Royal Borough of Kensington and Chelsea (Local council)

3 lotsWorksRestricted procedure
Published estimate£89,800,000total for 3 lots
Submissions closed 11 Oct 2024
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The Royal Borough of Kensington and Chelsea (RBKC) (the Council) has a statutory obligation, as a Highway Authority, to maintain the public highway within its boundary and in doing so we require specialist contractors to support us in carrying out these works. We are responsible for over 188km of carriageways, 380km of footways, five bridges including the two Thames crossings and over 12,000 streetlights.

To streamline our current service provision, we are looking for contractors to deliver our requirements under 3 contract Lots:

  • Lot 1 - Highways Drainage Work
  • Lot 2 - Highways Structures
  • Lot 3 - Highway Maintenance and Projects

These contracts are expected to commence on the 1st April 2025 for initial period of 5 years, with the option to extend for a further 3 years, in 3 x 12-months increments.

Each of these Lots is described in further detail below and Applicants may express an interest in any number of Lots.

CPV: Carriageway resurfacing works · Construction consultancy services · Construction work for bridges · Construction work for highways, roads · Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork · Construction, foundation and surface works for highways, roads · Design consultancy services · Drainage and surface works · Drainage construction works · Drainage works · Footbridge construction work · Gully cleaning and emptying services · +13 more

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£107,500,000 together)
Lot #1Highways drainage work – repairs and replacement of highway drainage connections from…RenewalPublished value£5,300,000

Highways drainage work – repairs and replacement of highway drainage connections from gullies to the Thames Water connection, installation of new highways drainage systems and deep connections and headings, maintenance and installations of Sustainable Drainage systems (SuDs) and design work.

Delivery: London · Royal Borough of Kensington & Chelsea
Extensions: This Contract may be subject to three further 12 month extensions at the sole discretion of the Council.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #2Highways Structures – maintenance and repairs to the highways structures which…RenewalPublished value£4,200,000

Highways Structures – maintenance and repairs to the highways structures which includes two Thames crossings, one road bridge over a canal and one over a railway line, along with a footbridge and length of Thames Embankment wall. This will also include technical inspections, Approval In Principle (AIP) technical applications from developers and design work.

Delivery: London · Royal Borough of Kensington & Chelsea
Extensions: This Contract may be subject to three further 12 month extensions at the sole discretion of the Council.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #3Highway Maintenance and Projects – footway and carriageway and street furniture…RenewalPublished value£98,000,000

Highway Maintenance and Projects – footway and carriageway and street furniture repairs and planned maintenance works included all carriageway road markings, streetlighting repairs and planned maintenance, lit and non- illuminated highways signs, carrying out structural and electrical tests on the street lighting columns and electrical connections, installing new apparatus and working with the network distributor UKPN for electrical connections, helping to service new electric vehicle charge points and small cell installations, install new street scene improvements, implement projects to aid road safety and sustainable transport and implement projects on the public highway through developer / planning requirements and design work.

Delivery: London · Royal Borough of Kensington & Chelsea
Extensions: This Contract may be subject to three further 12 month extensions at the sole discretion of the Council.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Selection criteria as stated in the procurement documents

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Sept 2024, 11:45 BST
Last source update
13 Sept 2024, 11:45 BST
FTS notice number
2024/S 000-029365
Classification (CPV)
Carriageway resurfacing worksConstruction consultancy servicesConstruction work for bridgesConstruction work for highways, roadsConstruction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatworkConstruction, foundation and surface works for highways, roadsDesign consultancy servicesDrainage and surface worksDrainage construction worksDrainage works
+15 moreFootbridge construction workGully cleaning and emptying services
Delivery area
London (UKI33)
Official registry OCID
ocds-h6vhtk-049aa8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The main commercial conditions and performance requirements will be described in the procurement documents which are being made available with as part of the SQ documentation. The Contracts will be based on the NEC4 Term Service Contract and Applicants are referred to the SQ documentation for further information.

Review and risk notes
Review procedure

The Council will comply with its obligations under Regulations 86 and 87 of the Public Contracts Regulations 2015 (as amended).

Publisher note: 1. To express interest in the Contract, Applicants must complete and submit the SQ through the Portal no later than the deadline in IV.2.2. Please note that Applicants must allow sufficient time to upload their SQ Responses as the Council is under no obligation to consider SQ Responses submitted after that deadline. 2. An Applicant may be a single organisation or a consortium. In addition, Applicants may be entitled to rely on third parties in order to achieve the minimum standards set out in the SQ Guidance. Applicants are referred to the SQ Guidance for requirements that apply in these cases. 3. All financial values in this Contract Notice are estimated and may be subject to change. The estimated total value of the Contract in II.1.5 provides for and includes the value of the optional maximum extension period. Applicants are also referred to the procurement documents for further details about the likely values of work under the Contract and in particular, that given its nature as a term service contract there will be no guarantee of a particular volume or value of work under the Contract. 4. All dates set out in this Contract Notice are based on the Council’s current procurement programme which it reserves the right to change and update at any stage during the procurement. Such dates may therefore change. 5. Although the work under the Contract is categorised for the purposes of this Contract Notice as a works contract, Applicants shall note that it will contain significant elements of services and supplies. 6. A response to this Contract Notice does not guarantee that an Applicant will be invited to submit a tender. The Council is not bound to enter into any contract arising out of the procedures envisaged by this Contract Notice and may vary its requirements or procedure at any time. The Council reserves the right to abandon, delay or postpone this procurement at any time. Applicants are referred to the SQ Guidance for full instructions and conditions of participation in this procurement. 7. Applicants will be solely responsible and liable for all costs associated and arising out of or in connection with responding to this Contract Notice and the SQ and with submitting any tender, howsoever such costs are incurred. 8. The Council considers it likely that TUPE will apply at the commencement of the Contracts and Applicants are referred to the procurement documents for further information.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
11 Oct 2024, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Sept 2024 → 11 Oct 2024 · 2 dates
  1. Notice published
    13 Sept 2024, 11:45 BST
  2. Submission deadline
    11 Oct 2024, 14:00 BST

Contracting authority & participating public bodies

The Royal Borough of Kensington and Chelsea

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Hornton Street, London, London, W8 7NXContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria