Find a TenderAwardedContract details notice
Published 29 Apr 2025, 15:50 BST

Official UK procurement notice

Highways Maintenance & Capital Works

Official notice

Authority: Windsor and Maidenhead Borough Council (Local council)

WorksOpen procedureAbove threshold
Published estimate£114,800,000≈ £16m / year · £114,800,000 inc. VAT
Submissions closed 24 Jun 2025awarded 23 Sept 2025
Awarded to Marlborough Highways Limited
Contract term 7 yrsends 31 Mar 2033 · up to 1 Apr 2040 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

RBWM (Client) has a statutory duty to manage and maintain the (public) highway network within the Borough of Windsor and Maidenhead. The highway network is a key community asset, supporting both the local and national economy, contributing to the character and environment of the Borough. A well-maintained network supports community mobility and accessibility essential to the wider aspirations of sustaining an inclusive society. The singular importance of management and maintenance of the highway network, for all categories of users, places an increasing demand on management systems to support service delivery.

The network contributes to delivery of the Client's strategic objectives and the shared priorities of national and local government. Efficient transport links are vital for a thriving population and economy, providing access to employment, education, healthcare, retail outlets and leisure and to all the other services and supplies we rely upon to support our needs. Maintenance of the network is vital to ensure it can continue to provide the principal element of the overall transport network.

The Client's Highway Management and Maintenance Plan (HMMP) provides guidance on the policies and procedures informing our highway maintenance practices, consistent with the Client's Vision and Values. It is based upon the three (3) Codes of Practice published by the roads Liaison Group with the support of the Department of Transport, which the Client adopts subject to our local variations described in the HMMP.

"Well-lit Highways - Code of Practice for Highway Lighting Management", published in November 2004.

"Well-maintained Highways - Code of Practice for Highway Maintenance Management", published in July 2005.

"Management of Highway Structures - A Code of Practice" published in September 2005.

The HMMP recognises that RBWMs highway maintenance cannot operate in isolation from the Client's other functions and responsibilities. The underpinning strategy demands a logical and systematic approach to achieve value for money and continuous improvement. It encompasses the Client's statutory duties, the wish to maintain and enhance the value of the network asset and the necessity to be responsive to the needs of the community.

The Client has a statutory duty, under the Highways Act 1980, to maintain the highway network within the Borough. Management and maintenance of the network is the responsibility of the Highways Asset Management Group within the Operations and Customer Service Directorate.

The Client maintains a network as follows:

Road network 632km (375 miles)

Footways 800km

Bridge structures 300+ (of which 167 span greater than 15m)

Road drains 26,000

Public rights of way 300km+

Highway trees 40k+

The road network is split as follows:

Motorways and trunk roads 29.2kms

A roads 83.8kms

B roads 68.8kms

C roads 102.6kms

D roads (unclassified) 347.2kms

All the above must be maintained in a safe condition (with partners) in spite of the increasing pressures created by increasing traffic volumes, heavier and larger lorries and works carried out by public utilities.

  • The authority expects to re-tender this requirement around 1 May 2040, 00:59 BST.
  • No preliminary market engagement: https://www.findtender. service.gov.uk/Notice/001695-2025 Market engagement was performed prior to the change in procurement regulation (introduction of the Procurement Act 23)

CPV: Highway maintenance work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 7 yrsPublished value£114,800,000
Contract period: 1 Apr 2026 – 31 Mar 2033 (7 yrs) · up to 1 Apr 2040 with extensionsValue: £114,800,000 exc. VAT · £114,800,000 inc. VAT
Delivery: South East
Extensions: The term of the Contract may be extended for two (2) further periods one of five (5) years and one of two (2), at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision unless such terms have been amended with the agreement of both parties

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published sub-criteria (2)
  • Technical Proposal: 55%
  • Financial Proposal: 45%
Published award criteria (2)
  • Technical Proposal
  • Financial Proposal
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 May 2040
First published
29 Apr 2025, 15:50 BST
Last source update
14 Nov 2025, 13:03 GMT
Award evaluation window
Submission end – 13 Oct 2025
Authority reference
Highway Maintenance and Capital Works
FTS notice number
2025/S 000-017711
Latest notice
Contract details notice (UK7)
Classification (CPV)
Highway maintenance work
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-05096d Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
24 Jun 2025, 13:00 BST
Clarification deadline
30 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Apr 2025 → 1 Apr 2026 · 8 dates
  1. Tender notice published
    29 Apr 2025, 15:50 BST
  2. Clarification questions by
    30 May 2025, 13:00 BST
  3. Submission deadline
    24 Jun 2025, 13:00 BST
  4. Assessment summaries sent393 days ago
    24 Sept 2025, 00:00 BST
  5. Standstill ends383 days ago
    3 Oct 2025, 23:59 BST
  6. Award decision expected by373 days ago
    13 Oct 2025, 23:59 BST
  7. Latest notice published342 days ago
    14 Nov 2025, 13:03 GMT
  8. Contract starts204 days ago
    1 Apr 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 29 Apr 2025
  1. Tender notice published
    29 Apr 2025, 15:50 BST
    UK4
  2. Contract award notice published
    24 Sept 2025, 12:22 BST
    UK6
  3. Status changed to complete
    24 Sept 2025, 12:22 BST
  4. Contract signature expected
    10 Oct 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    14 Nov 2025, 13:03 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £114,800,0001 award inc. VAT; no net value published
Bids received 3
Named bidders 3published on the award notice
Contracts signed 1latest 24 Oct 2025
Awarded toValueDateStatus
Marlborough Highways LimitedHighway Maintenance and Capital Works1 Apr 2026 – 31 Mar 2033 · up to 1 Apr 2040Extensions: The term of the Contract may be extended for two (2) further periods one of five (5) years and one of two (2), at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision unless such terms have been amended with the agreement of both parties£114,800,000 inc. VAT23 Sept 2025Awarded

Contracts

  • Highway Maintenance and Capital Works · Marlborough Highways Limited

    Signed
    24 Oct 2025
    Value
    £114,800,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2033 · up to 1 Apr 2040 with extensions
    Status
    active
    Extensions
    The term of the Contract may be extended for two (2) further periods one of five (5) years and one of two (2), at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision unless such terms have been amended with the agreement of both parties
    3 agreed KPIs: KPI 1 · KPI 2 · KPI 3
    • KPI 1, KPI's available on redacted contract attachment
    • KPI 2, KPI's available on redacted contract attachment
    • KPI 3, KPI's available on redacted contract attachment

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Royal Borough of Windsor & Maidenhead

Contracting authorityPublic authority - sub-central government GB-PPON: PJQM-1124-QDHW St Ives Road, Maidenhead, South East, SL6 1RFContact email

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded
  • ASSOCIATED ASPHALT CONTRACTING LTDBidder / tendererGB-COH: 08815372GB-PPON: PPMP-5852-MTJQ 2nd Floor 168 Shoreditch High Street, London, London, E1 6RA
  • MARLBOROUGH HIGHWAYS LIMITEDAwarded supplierGB-COH: 02765630GB-PPON: PJXM-2921-JCWZ Woolf House, 15 Regiment Business Park, Eagle Way, Chelmsford Garden, Chelmsford, East of England, CM3 3FYContact email
  • VOLKERHIGHWAYS LIMITEDBidder / tendererGB-COH: 00638559GB-PPON: PDYC-9593-QHDM Hertford Road, Hoddesdon, East of England, EN11 9BX

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender