Official UK procurement notice
Highways Maintenance & Capital Works
Authority: Windsor and Maidenhead Borough Council (Local council)
What is being bought
Published requirement descriptionRBWM (Client) has a statutory duty to manage and maintain the (public) highway network within the Borough of Windsor and Maidenhead. The highway network is a key community asset, supporting both the local and national economy, contributing to the character and environment of the Borough. A well-maintained network supports community mobility and accessibility essential to the wider aspirations of sustaining an inclusive society. The singular importance of management and maintenance of the highway network, for all categories of users, places an increasing demand on management systems to support service delivery.
The network contributes to delivery of the Client's strategic objectives and the shared priorities of national and local government. Efficient transport links are vital for a thriving population and economy, providing access to employment, education, healthcare, retail outlets and leisure and to all the other services and supplies we rely upon to support our needs. Maintenance of the network is vital to ensure it can continue to provide the principal element of the overall transport network.
The Client's Highway Management and Maintenance Plan (HMMP) provides guidance on the policies and procedures informing our highway maintenance practices, consistent with the Client's Vision and Values. It is based upon the three (3) Codes of Practice published by the roads Liaison Group with the support of the Department of Transport, which the Client adopts subject to our local variations described in the HMMP.
"Well-lit Highways - Code of Practice for Highway Lighting Management", published in November 2004.
"Well-maintained Highways - Code of Practice for Highway Maintenance Management", published in July 2005.
"Management of Highway Structures - A Code of Practice" published in September 2005.
The HMMP recognises that RBWMs highway maintenance cannot operate in isolation from the Client's other functions and responsibilities. The underpinning strategy demands a logical and systematic approach to achieve value for money and continuous improvement. It encompasses the Client's statutory duties, the wish to maintain and enhance the value of the network asset and the necessity to be responsive to the needs of the community.
The Client has a statutory duty, under the Highways Act 1980, to maintain the highway network within the Borough. Management and maintenance of the network is the responsibility of the Highways Asset Management Group within the Operations and Customer Service Directorate.
The Client maintains a network as follows:
Road network 632km (375 miles)
Footways 800km
Bridge structures 300+ (of which 167 span greater than 15m)
Road drains 26,000
Public rights of way 300km+
Highway trees 40k+
The road network is split as follows:
Motorways and trunk roads 29.2kms
A roads 83.8kms
B roads 68.8kms
C roads 102.6kms
D roads (unclassified) 347.2kms
All the above must be maintained in a safe condition (with partners) in spite of the increasing pressures created by increasing traffic volumes, heavier and larger lorries and works carried out by public utilities.
- The authority expects to re-tender this requirement around 1 May 2040, 00:59 BST.
- No preliminary market engagement: https://www.findtender. service.gov.uk/Notice/001695-2025 Market engagement was performed prior to the change in procurement regulation (introduction of the Procurement Act 23)
CPV: Highway maintenance work
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£114,800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Proposal: 55%
- Financial Proposal: 45%
Published award criteria (2)
- Technical Proposal
- Financial Proposal
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 May 2040
- First published
- 29 Apr 2025, 15:50 BST
- Last source update
- 14 Nov 2025, 13:03 GMT
- Award evaluation window
- Submission end – 13 Oct 2025
- Authority reference
Highway Maintenance and Capital Works- FTS notice number
2025/S 000-017711- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05096dFind a Tender
How it was run
Official notice- Submission deadline
- 24 Jun 2025, 13:00 BST
- Clarification deadline
- 30 May 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 Apr 2025 → 1 Apr 2026 · 8 dates- Tender notice published29 Apr 2025, 15:50 BST
- Clarification questions by30 May 2025, 13:00 BST
- Submission deadline24 Jun 2025, 13:00 BST
- Assessment summaries sent393 days ago24 Sept 2025, 00:00 BST
- Standstill ends383 days ago3 Oct 2025, 23:59 BST
- Award decision expected by373 days ago13 Oct 2025, 23:59 BST
- Latest notice published342 days ago14 Nov 2025, 13:03 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 29 Apr 2025- Tender notice published29 Apr 2025, 15:50 BSTUK4
- Contract award notice published24 Sept 2025, 12:22 BSTUK6
- Status changed to complete24 Sept 2025, 12:22 BST
- Contract signature expected10 Oct 2025, 23:59 BSTscheduled
- Contract details notice published14 Nov 2025, 13:03 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Marlborough Highways LimitedHighway Maintenance and Capital Works1 Apr 2026 – 31 Mar 2033 · up to 1 Apr 2040Extensions: The term of the Contract may be extended for two (2) further periods one of five (5) years and one of two (2), at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision unless such terms have been amended with the agreement of both parties | £114,800,000 inc. VAT | 23 Sept 2025 | Awarded |
Contracts
Highway Maintenance and Capital Works · Marlborough Highways Limited
- Signed
- 24 Oct 2025
- Value
- £114,800,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2033 · up to 1 Apr 2040 with extensions
- Status
- active
- Extensions
- The term of the Contract may be extended for two (2) further periods one of five (5) years and one of two (2), at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision unless such terms have been amended with the agreement of both parties
3 agreed KPIs: KPI 1 · KPI 2 · KPI 3
- KPI 1, KPI's available on redacted contract attachment
- KPI 2, KPI's available on redacted contract attachment
- KPI 3, KPI's available on redacted contract attachment
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Who bid
- wonMARLBOROUGH HIGHWAYS LIMITED · East of England
- did not winASSOCIATED ASPHALT CONTRACTING LTD · Greater London
- did not winVOLKERHIGHWAYS LIMITED · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- ASSOCIATED ASPHALT CONTRACTING LTDBidder / tenderer
- MARLBOROUGH HIGHWAYS LIMITEDAwarded supplier
- VOLKERHIGHWAYS LIMITEDBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender