Find a TenderAwardedContract details notice

Published 5 Dec 2025, 12:07 GMT

Official UK procurement notice

Highways Adoption Services · UK public procurement notice

Official notice

Authority: City of York Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71) Delivery: Yorkshire & Humber (UKE21)

Published estimate£200,000≈ £200k / year · £220,000 inc. VAT

Submissions closed 12 Jan 2026awarded 2 Feb 2026

Awarded to HIGHWAY ADOPTIONS LTD

Contract term 1 yrends 31 Jan 2027 · up to 31 Jul 2027 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Provision of support to City of York Council's Highway Adoptions team. It will be used to second external staff from the Supplier into the Client's Highway Adoptions team to support the work of the team, including when additional support is temporarily required due to temporary increases in the number of development sites, technical approvals and agreements.

The authority expects to re-tender this requirement around 4 Dec 2026, 23:59 GMT.

CPV: Civil engineering consultancy services · Engineering support services · Technical support services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£200,000

Contract period: 1 Feb 2026 – 31 Jan 2027 (1 yr) · up to 31 Jul 2027 with extensionsValue: £200,000 exc. VAT · £220,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligible

Extensions: Option to extend for a single period of 6 months.

71311000 Civil engineering consultancy services 71336000 Engineering support services 71356300 Technical support services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Covered in tender documents
Technical & professional ability
Covered in tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Price
Quality: Broken down in tender documents

Conditions of participation2

Economic & financial standing
Covered in tender documents
Technical & professional ability
Covered in tender documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 4 Dec 2026
First published: 5 Dec 2025, 12:07 GMT
Last source update: 30 Sept 2026, 15:40 BST
Award evaluation window: Submission end – 19 Jan 2026
Authority reference: 105880
FTS notice number: 2025/S 000-080103
Latest notice: Contract details notice (UK7)
Classification (CPV): Civil engineering consultancy servicesEngineering support servicesTechnical support services
Delivery area: Yorkshire & Humber (UKE21)
Official registry OCID: ocds-h6vhtk-05ef92 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 12 Jan 2026, 12:00 GMT
Clarification deadline: 7 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

yortender.eu-supply.com ↗

Reference number is: 105880

Timeline

5 Dec 2025 → 30 Sept 2026 · 8 dates

Tender notice published319 days ago
5 Dec 2025, 12:07 GMT
Clarification questions by286 days ago
7 Jan 2026, 12:00 GMT
Submission deadline281 days ago
12 Jan 2026, 12:00 GMT
Award decision expected by273 days ago
19 Jan 2026, 23:59 GMT
Contract starts261 days ago
1 Feb 2026
Assessment summaries sent260 days ago
2 Feb 2026
Standstill ends250 days ago
11 Feb 2026, 23:59 GMT
Latest notice published20 days ago
30 Sept 2026, 15:40 BST

Notice history

7 events · 4 releases on Find a Tender · since 5 Dec 2025

Tender notice published
5 Dec 2025, 12:07 GMT
UK4
Tender notice published
6 Jan 2026, 10:10 GMT
UK4
Deadline moved to 12 Jan 2026, 12:00 GMT
6 Jan 2026, 10:10 GMT
+6 days · was 6 Jan 2026, 12:00 GMT
Contract award notice published
2 Feb 2026, 17:08 GMT
UK6
Status changed to complete
2 Feb 2026, 17:08 GMT
Contract signature expected
12 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
30 Sept 2026, 15:40 BST
UK7

Published amendments (1)

Extended deadline to 12th January 2026 12:00pm

Routine re-releases (4)

2025-12: 1 release · 5 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £20,0001 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 26 Feb 2026

Awarded to	Value	Date	Status
HIGHWAY ADOPTIONS LTDSME19 Feb 2026 – 18 Feb 2027 · up to 17 Jul 2027Extensions: 6 month extension available if maximum spend on contract has not been reached.	£20,000	2 Feb 2026	Awarded

Contracts

Contract 1 · HIGHWAY ADOPTIONS LTDSME
Signed
26 Feb 2026
Value
£200,000
Period
27 Feb 2026 – 26 Feb 2027 · up to 26 Aug 2027 with extensions
Status
active
Extensions
1 x 6 months
No agreed KPIs: KPIs have not been included because this is a secondment contract whereby individuals are embedded within the Council's team and managed through day-to-day supervision, regular contract management arrangements, and the contract's quality and performance provisions. Performance is therefore assessed through management oversight and delivery of required outcomes rather than through standalone service KPIs.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

City of York Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVW-9426-LDJV West Offices, Station Rise, York, Yorkshire & Humber, YO1 6GAContact email

Bidders & participating suppliers

1 commercial party on the notice

HIGHWAY ADOPTIONS LTDAwarded supplierGB-COH: 14498257GB-PPON: PCTP-8347-BTTX 2 Clifton Moor Business Village, York, Yorkshire & Humber, YO30 4XGContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender30 Sept 2026, 15:40 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Feb 2026, 17:08 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Jan 2026, 10:10 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 Dec 2025, 12:07 GMT