Official UK procurement notice
Highway Infrastructure Cleaning · UK public procurement notice
Authority: West Midlands Combined Authority (Local council)
What is being bought
Published requirement descriptionThis contract is for the provision of highway infrastructure cleaning across TFWM's asset portfolio within the West Midlands Region (highway infrastructure, bus stations, park & ride sites and any information placement requirements).
There are 5 key areas aligned with the requirements set out in this specification, these are;
- Highway Infrastructure Cleaning
- Bus Station Cleaning
- Park & Ride Cleaning
- Timetable Maintenance
- Information Placement
The cleaning methodology will differ significantly between asset types and the Service Provider is expected to propose the most efficient methods, whilst maintaining the high standards that TfWM and its customers expect.
The Service Provider will provide TfWM with a number of dedicated operatives and vehicles, complete with a suitable smart mobile communication system that is compatible with TfWM's asset management IT system for the electronic upload of data relating to cleaning and auditing.
The Service Provider is required to have an operational base which is located such that the response times required by this specification can be achieved without exception. WMCA would suggest that in order to meet these response times across the region, the base would need to be located no more than 5 miles from the West Midlands border.
TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract.
This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, work with reusable components, using innovative designs and green technology or ethically sourced materials.
- No preliminary market engagement: A preliminary market engagement notice has been published, this can be found here: https://www.find-tender.service.gov.uk/Notice/002164-2026?origin=Dashboard
CPV: Bus shelters · Bus-stop posts · Cleaning services · Exterior cleaning work for buildings
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£23,000,000
- Economic & financial standing
Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer's (Compulsory) Liability Insurance = £10,000,000
Public Liability Insurance = £10,000,000
Professional Indemnity Insurance = £5,000,000
Product Liability Insurance = £10,000,000
Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics.
- Technical & professional ability
Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR).
Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act.
Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical
- Commercial
- Economic & financial standing
Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer's (Compulsory) Liability Insurance = £10,000,000
Public Liability Insurance = £10,000,000
Professional Indemnity Insurance = £5,000,000
Product Liability Insurance = £10,000,000
Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics.
- Technical & professional ability
Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR).
Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act.
Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Feb 2026, 18:05 GMT
- Last source update
- 21 Aug 2026, 16:02 BST
- Award evaluation window
- Submission end – 1 May 2026
- Authority reference
PRT-ITS-WPG-2026-0010- FTS notice number
2026/S 000-017120- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065ca0Find a Tender
- Risks
The below risks have been identified but, the likelihood of the risk materialising, or the impact if it did materialise, are not yet quantifiable. Should one or more of these risks materialise, a subsequent modification to the public contract under paragraph 5 of Schedule 8 to the PA2023 (modification of contract following materialisation of a known risk) may be undertaken.
Risk
Escalation of international conflicts / Increase of trade tariffs / Emergence of Epidemic/Pandemic .
Impact to satisfactory performance of the contract
Significant rise in costs or lack of availability of equipment and materials.
Why it is not possible to address within the contract
Cannot predict availability issues, contracts can cover increased costs to a point, however not significant rises.
How it was run
Official notice- Submission deadline
- 3 Apr 2026, 12:00 BST
- Clarification deadline
- 11 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To access tender documents, please firstly register on Proactis, WMCA's e-tendering platform. Registration link below;
procontract.due-north.com/Login ↗
Once registered and logged in, please use the below link to directly access the ITT activity:
Timeline
25 Feb 2026 → 21 Aug 2026 · 8 dates- Tender notice published239 days ago25 Feb 2026, 18:05 GMT
- Clarification questions by225 days ago11 Mar 2026, 17:00 GMT
- Submission deadline203 days ago3 Apr 2026, 12:00 BST
- Award decision expected by174 days ago1 May 2026, 23:59 BST
- Assessment summaries sent128 days ago17 Jun 2026, 00:00 BST
- Standstill ends118 days ago26 Jun 2026, 23:59 BST
- Contract starts114 days ago1 Jul 2026, 00:00 BST
- Latest notice published62 days ago21 Aug 2026, 16:02 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Feb 2026- Tender notice published25 Feb 2026, 18:05 GMTUK4
- Contract award notice published17 Jun 2026, 16:16 BSTUK6
- Status changed to complete17 Jun 2026, 16:16 BST
- Contract signature expected30 Jun 2026, 23:59 BSTscheduled
- Contract details notice published21 Aug 2026, 16:02 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Mitie Cleaning & Environmental Services Ltd1 Jul 2026 – 31 Mar 2031 · up to 31 Mar 2036Extensions: The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036 | £34,758,865 | 17 Jun 2026 | Awarded |
Contracts
Highway Infrastructure Cleaning · Mitie Cleaning & Environmental Services Ltd
- Signed
- 1 Jul 2026
- Value
- £34,758,865
- Period
- 1 Jul 2026 – 31 Mar 2031 · up to 31 Mar 2036 with extensions
- Status
- active
- Extensions
- The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036
14 agreed KPIs: Asset Cleans - Highway Infrastructure & TT Maintenance · Cleaning Audit - Highway Infrastructure & TT Maintenance · Cleaning Audit Score - Highway Infrastructure & TT Maintenance …
- Asset Cleans - Highway Infrastructure & TT Maintenance
- Cleaning Audit - Highway Infrastructure & TT Maintenance
- Cleaning Audit Score - Highway Infrastructure & TT Maintenance
- Fixit Reports - Highway Infrastructure & TT Maintenance
- Cleaning Audit Frequency - Bus Stations
- Cleaning Audit Score - Bus Stations
- Cleaning Hours - Bus Stations
- Asset Cleans - Park & Ride Car Parks
- Cleaning Audit Frequency - Park & Ride Car Parks
- Cleaning Audit Score - Park & Ride Car Parks
- Information Placement - Placement of Printed Information
- Information Placement - Placement of Other Printed Information
- Information Placement - Failed to Position Issues Rectified
- Timetable Case Installation
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 0 | 0 | — |
Who bid
- wonMITIE CLEANING & ENVIRONMENTAL SERVICES LIMITED · Greater London
- did not winBIDVEST NOONAN (UK) LIMITED · Greater London
- did not winASSURED GROUP LIMITED · West Midlands
- did not winABM AVIATION UK LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- ABM AVIATION UK LIMITEDBidder / tenderer
- ASSURED GROUP LIMITEDBidder / tenderer
- BIDVEST NOONAN (UK) LIMITEDBidder / tenderer
- MITIE CLEANING & ENVIRONMENTAL SERVICES LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender