Official UK procurement notice
High spectroscopic quality scintillation crystals
Authority: University Of York (Pelican) (Education)
What is being bought
Published requirement descriptionProvision of high spectroscopic quality CeBr3 scintillation crystals for radiation detection.
The Nuclear Physics Group at the University of York has an active research programme using scintillator detectors. One research programme where the York Nuclear Physics group is leading the efforts is the HYPATIA (HYbrid Photon detector Array To Investigate Atomic nuclei) collaboration. The HYPATIA array has been proposed as an upgrade to the highly successful DALI2+ gamma-ray spectrometer - based on NaI(Tl) scintillators - at the RIBF facility in RIKEN, Japan. HYPATIA is well suited for in-beam gamma-ray experiments for slowed-down and fast rare-isotope beams at the RIBF and will be composed of about one thousand scintillation crystals (CeBr3 and GaGG(HR)).
CPV: Apparatus for measuring radiation
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£380,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Commercial
- Technical
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Dec 2025, 13:46 GMT
- Last source update
- 7 Jul 2026, 13:42 BST
- Award evaluation window
- Submission end – 10 Feb 2026
- Authority reference
UY PROC 1232- FTS notice number
2025/S 000-084408- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f930Find a Tender
How it was run
Official notice- Submission deadline
- 27 Jan 2026, 12:00 GMT
- Clarification deadline
- 19 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The University will use their eTendering system in this procurement exercise. Prospective suppliers should first register on the In-Tend system at in-tendhost.co.uk/york/ ↗. You will then need to login using the email address and password you have chosen and click on 'Current Tenders'. You will then be able to express an interest in the tender opportunity and immediately view and download the tender documentation. All bids must be submitted via In-Tend, using the same link.
Timeline
23 Apr 2023 → 7 Jul 2026 · 7 dates- Assessment summaries sent23 Apr 2023, 00:00 BST
- Tender notice published312 days ago18 Dec 2025, 13:46 GMT
- Clarification questions by280 days ago19 Jan 2026, 17:00 GMT
- Submission deadline272 days ago27 Jan 2026, 12:00 GMT
- Award decision expected by258 days ago10 Feb 2026, 23:59 GMT
- Contract starts240 days ago1 Mar 2026
- Latest notice published111 days ago7 Jul 2026, 13:42 BST
Notice history
5 events · 3 releases on Find a Tender · since 18 Dec 2025- Tender notice published18 Dec 2025, 13:46 GMTUK4
- Contract award notice published23 Apr 2026, 09:17 BSTUK6
- Status changed to complete23 Apr 2026, 09:17 BST
- Contract signature expected11 May 2026, 23:59 BSTscheduled
- Contract details notice published7 Jul 2026, 13:42 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hellma Materials GmbH1 Jun 2026 – 31 May 2028 · up to 31 May 2029Extensions: An optional 12 month extension period | £410,000 inc. VAT | 23 Apr 2023 | Awarded |
Contracts
Contract 1 · Hellma Materials GmbH
- Signed
- 25 Jun 2026
- Value
- £410,000 inc. VAT
- Period
- 25 Jun 2026 – 24 Jun 2028 · up to 24 Jun 2029 with extensions
- Status
- active
- Extensions
- An optional 12 month extension period
No agreed KPIs: Not applicable
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Hellma Materials GmbHAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender