Official UK procurement notice
High Level Maintenance · UK public procurement notice
Authority: Scottish Parliamentary Corporate Body
What is being bought
Published requirement descriptionThe Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to deliver high level building fabric maintenance services.
This involves Planned Preventative Maintenance (PPM), reactive, minor and project change works activities to be undertaken on the high level internal and external building fabric at the Scottish Parliament Building, Holyrood, Edinburgh.
The service will also include hard and soft landscaping maintenance and bird pest control.
Due to the design and complexity of the building, much of the fabric maintenance is only accessible via rope access.
It is considered the highest risk work activity that is undertaken on-site at the Parliament. The SPCB therefore require a specialist Service Provider, with a team based on-site at Holyrood who report directly to the SPCB Facilities Management Team.
The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.
- Recurrence: Est 2033
CPV: Landscaping work · Non-residential property services · Repair and maintenance services · Snow-clearing services
The lotProcurement structure
single lot · no lot value publishedLot #1The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to carry…CancelledRenewal
The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to carry out all high level, internal and external aspects of building fabric maintenance including building and window cleaning.
The range of services includes:
- all planned preventative maintenance for all the external and internal fabric of the buildings
- all reactive building fabric maintenance work on an ad-hoc basis above finished floor height
- external cleaning (including windows)
- internal cleaning (including windows)
- maintenance and coatings/finishes from the finished floor upwards
- internal and external ceiling and roof repairs
- cleaning and maintenance of external landscaping
- the provision of bird control measures such as, netting, cleaning and removal
- minor works and project change works.
- snow clearing, proactive and reactive winter gritting
- operation and maintenance of specialist access, lifting and cleaning equipment.
- operation of flying drone survey equipment.
It is anticipated that the contract work will be delivered by a combination of the Service Provider's in house resource and key subcontracts.
The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.
Payment of the Real Living Wage is mandatory as part of the contract conditions. Further information can be found within the tender documentation. Additional information: IRATA - It is a requirement that the Service Provider must hold full IRATA Operator membership and maintain this for the duration of the Contract.
Cyber Security - For this contract, the minimum cyber security requirement will be Cyber Essentials certification (or equivalent).
Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Suitability
In relation to the SPD:
4A.1: not used
4A.2: not used
- Economic & financial standing
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information about how that data is collected and used prior to submitting a tender.
Information and the opportunity to run a free report can be found at www.creditsafe.com/gb/en.html ↗
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.
If a tenderer is not list…
Minimum: Insurances to be held for the duration of the Contract. Employer’s (Compulsory) Liability Insurance GBP 10M Public Liability GBP 10M Products Liability GBP 5M Works and Materials GBP 5M Professional Indemnity GBP 1M Hire in Plant cover GBP 1M Damage and liability for drones and U… - Technical & professional ability
Full Selection Criteria details can be found in the SPD within the PCS Tender System. The SPD is evaluated on a pass/fail basis. Should your organisation fail any sections of the SPD your tender will not be evaluated and will be excluded from the tender process
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Est 2033
- First published
- 14 Nov 2024, 10:14 GMT
- Last source update
- 23 Dec 2024, 15:09 GMT
- Award evaluation window
- 10 Jan 2025 – …
- Authority reference
NIC-SER-510- FTS notice number
2024/S 000-041428- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b658Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents.
Publisher note: Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach. Tenderers will be required to complete a Supplier Cyber Assurance Questionnaire. The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the SPCB's assessment of cyber risk. For this contract, minimum requirements also include the holding of Cyber Essentials Certification (or equivalent). Further details will be set out in the procurement documents. (SC Ref:786664)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 20 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Jan 2025, 12:00 GMT
Timeline
23 Dec 2024 → 20 Jan 2025 · 3 dates- Notice published23 Dec 2024, 15:09 GMT
- Bids opened10 Jan 2025, 12:00 GMT
- Submission deadline20 Jan 2025, 12:00 GMT
Notice history
2 events · 3 releases on Find a Tender · since 26 Nov 2024- Deadline moved to 20 Jan 2025, 12:00 GMT26 Nov 2024, 14:43 GMT+10 days · was 10 Jan 2025, 12:00 GMT
- Status changed to cancelled23 Dec 2024, 15:09 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Jan 2025 | 20 Jan 2025 | +10 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Jan 2025 | 20 Jan 2025 | +10 d |
In order to allow all bidders suitable time to finalise their tenders following the festive break.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court HouseReview contact point
- The Scottish ParliamentReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.