Find a TenderAwardedContract details notice

Published 25 Jun 2025, 10:49 BST

Official UK procurement notice

High-density and wireless sleep EEG system

Official notice

Authority: University Of York (Pelican) (Education)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Medical Devices & Pharma (33) Delivery: Yorkshire & Humber (UKE21)

Published estimate£220,000≈ £176k / year · £220,000 inc. VAT

Submissions closed 28 Jul 2025awarded 26 Aug 2025

Awarded to BRAIN PRODUCTS UK LTD

Contract term 1 yr 3 moends 1 Dec 2026 · up to 1 Dec 2029 with extensions · starts 8 Sept 2025

What is being bought

Published requirement description

The University of York is pleased to invite tenders for the provision of a High-density and wireless sleep EEG system for the Department of Psychology. The Department is an Experimental Psychology department and its research and courses reflect this. The system is required to have capacity for wireless recording of high-density sleep EEG data. Capacity for saving data both online and memory card and for rapid recharge is also expected. The supplier must be capable of providing the University's minimum requirements - please download the tender pack from the In-Tend system for further details - in-tendhost.co.uk/york/ ↗

CPV: Medical equipments, pharmaceuticals and personal care products

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 3 moSMEPublished value£220,000

Contract period: 8 Sept 2025 – 1 Dec 2026 (1 yr 3 mo) · up to 1 Dec 2029 with extensionsValue: £220,000 exc. VAT · £220,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligible

Extensions: Extended warranty for an additional 3 x 12 months following initial 12 month warranty period.

33000000 Medical equipments, pharmaceuticals and personal care products

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (2)

Technical: 80%
Commercial: 20%

Published award criteria (2)

Commercial
Technical

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 25 Jun 2025, 10:49 BST
Last source update: 20 Oct 2025, 13:35 BST
Award evaluation window: Submission end – 8 Aug 2025
Authority reference: UY PROC 1212
FTS notice number: 2025/S 000-034968
Latest notice: Contract details notice (UK7)
Classification (CPV): Medical equipments, pharmaceuticals and personal care products
Delivery area: Yorkshire & Humber (UKE21)
Official registry OCID: ocds-h6vhtk-055325 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 28 Jul 2025, 12:00 BST
Clarification deadline: 18 Jul 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

The website address for tenders to be submitted electronically is in-tendhost.co.uk/york/aspx/Home ↗. The procurement documents are available for unrestricted and full direct access, free of charge, at this website address.

Timeline

25 Jun 2025 → 20 Oct 2025 · 8 dates

Tender notice published
25 Jun 2025, 10:49 BST
Clarification questions by
18 Jul 2025, 17:00 BST
Submission deadline
28 Jul 2025, 12:00 BST
Award decision expected by
8 Aug 2025, 23:59 BST
Assessment summaries sent
27 Aug 2025, 00:00 BST
Standstill ends
5 Sept 2025, 23:59 BST
Contract starts
8 Sept 2025, 00:00 BST
Latest notice published371 days ago
20 Oct 2025, 13:35 BST

Notice history

5 events · 3 releases on Find a Tender · since 25 Jun 2025

Tender notice published
25 Jun 2025, 10:49 BST
UK4
Contract award notice published
27 Aug 2025, 08:55 BST
UK6
Status changed to complete
27 Aug 2025, 08:55 BST
Contract signature expected
1 Oct 2025, 23:59 BST
scheduled
Contract details notice published
20 Oct 2025, 13:35 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £220,0001 award inc. VAT; no net value published

Bids received 44 from SMEs

Contracts signed 1latest 30 Sept 2025

Awarded to	Value	Date	Status
BRAIN PRODUCTS UK LTDSME1 Oct 2025 – 1 Dec 2026 · up to 1 Dec 2029Extensions: Extended warranty for an additional 3 x 12 months following initial 12 month warranty period.	£220,000 inc. VAT	26 Aug 2025	Awarded

Contracts

Contract 1 · BRAIN PRODUCTS UK LTDSME
Signed
30 Sept 2025
Value
£220,000 inc. VAT
Period
1 Oct 2025 – 1 Dec 2026 · up to 1 Dec 2029 with extensions
Status
active
Extensions
Extended warranty for an additional 3 x 12 months following initial 12 month warranty period.
No agreed KPIs: N/A

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

University of York

Contracting authorityPublic authority - sub-central government GB-PPON: PRDQ-5539-WTHX · GB-UKPRN: 10007167 Heslington, York, Yorkshire & Humber, YO10 5DDContact email

Bidders & participating suppliers

1 commercial party on the notice

BRAIN PRODUCTS UK LTDAwarded supplierGB-COH: 10226235GB-PPON: PWYV-4625-PWQQ Sullivan Court Wessex Way, Winchester, South East, SO21 1WPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Oct 2025, 13:35 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Aug 2025, 08:55 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Jun 2025, 10:49 BST