Official UK procurement notice
HH079-23-HB Grounds Maintenance and Winter Services
Authority: NHS Highland (NHS & healthcare)
What is being bought3 lots · detail below
Published requirement descriptionNHS Highland requires a comprehensive Grounds Maintenance Service including provision for Winter Services.
- Recurrence: If no extension periods used - 2026 If extension periods used 2027/28
CPV: Grounds maintenance services · Repair, maintenance and associated services related to roads and other equipment · Snow-clearing services
How this framework works
From the published notice- Places
- up to 3 suppliers · 6 bids on the busiest of 3 lots (2.0 per place) · 1 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Grounds Maintenance and Winter Services - NorthAwardedRenewal
North - Caithness and Sutherland.
NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region.
This contract is required to be in place 365 days per year, 24 hours per day, as and when required.
Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.
Lot #2Grounds Maintenance and Winter Services - WestAwardedRenewal
West - Lochaber and Skye, Lochalsh & Wester Ross
NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region.
This contract is required to be in place 365 days per year, 24 hours per day, as and when required.
Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.
Lot #3Grounds Maintenance and Winter Services - South & MidAwardedRenewal
South & Mid - Inverness, Badenoch & Strathspey, Nairn & Ardesier, Mid Ross and East Ross.
NHS Highland required Grounds Maintenance and Winter Services across NHS Highland sites throughout the region.
This contract is required to be in place 365 days per year, 24 hours per day, as and when required.
Services required for this, will include but not be limited to; litter picking, grass cutting, garden areas, hedge trimming, jet washing, gritting/salting and snow removal services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Economic & financial standing
The Bidder to provide its (“general”) yearly turnover for the number of financial years specified in the Contract Notice:
Number of financial years: 2
Minimum required turnover per year: 1 x contract value if bidding on all Lots, or 1 x value of Lot(s) being bid for.
Minimum: The bidder to confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 5 Million GBP Public Liability: 5 Million GBP
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “HH079-23-HB Grounds Maintenance and Winter Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If no extension periods used - 2026 If extension periods used 2027/28
- First published
- 12 Dec 2023, 15:08 GMT
- Last source update
- 24 Oct 2024, 08:52 BST
- Award evaluation window
- 10 Jun 2024 – …
- Authority reference
HH079-23-HB- FTS notice number
2024/S 000-034399- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0424fbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators (KPIs) have been put in place which are part of procurement documentation. Further management information has been provided within the procurement documentation.
Publisher note: (SC Ref:781192)
How it was run
Official notice- Appointment period ends
- 19 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Jun 2024, 12:00 BST
Timeline
15 Jan 2024 → 24 Oct 2024 · 4 dates- Next notice expected15 Jan 2024
- Bids opened10 Jun 2024, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown19 Jun 2024, 12:00 BST
- Notice published24 Oct 2024, 08:52 BST
Notice history
6 events · 4 releases on Find a Tender · since 9 May 2024- Published value published: £1,600,0009 May 2024, 14:30 BST
- Status changed to active9 May 2024, 14:30 BST
- Procurement method changed9 May 2024, 14:30 BST
- Deadline published: 10 Jun 2024, 12:00 BST9 May 2024, 14:30 BST
- Deadline moved to 19 Jun 2024, 12:00 BST22 May 2024, 11:40 BST+9 days · was 10 Jun 2024, 12:00 BST
- Status changed to complete24 Oct 2024, 08:52 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Jun 2024 | 19 Jun 2024 | +9 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Jun 2024 | 19 Jun 2024 | +9 d |
Update to Invitation to Tender and Commercial Envelope
Routine re-releases (4)
- 2023-12: 1 release · 12 Dec 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £533,333, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 3 - Grounds Maintenance and Winter Services - South & Mid
- Signed
- 27 Sept 2024
- Value
- ceiling above
- Status
- active
Lot 1 - Grounds Maintenance and Winter Services - North
- Signed
- 27 Sept 2024
- Value
- ceiling above
- Status
- active
Lot 2 - Grounds Maintenance and Winter Services - West
- Signed
- 27 Sept 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Grounds Maintenance and Winter Services - North | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Grounds Maintenance and Winter Services - West | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Grounds Maintenance and Winter Services - South & Mid | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Justice CentreReview body
Framework contractors & participating bidders
1 commercial party on the notice- Highland Groundcare LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria