Official UK procurement notice
Hexagon Housing Association Repairs and Voids Contract
Authority: Hexagon Housing Association Limited (Housing)
What is being bought
Published requirement descriptionHexagon Housing Association ("Hexagon") has sought expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs, void property works, including emergencies out of office hours, ad hoc planned improvement works, and a fully comprehensive customer service centre solution. The contract has been awarded to a single Service Provider under a TPC 2005 (as amended) for 10 years, with break clauses included for non-performance and the like.
To procure the new contract, Hexagon followed a three-stage Competitive Dialogue procedure under the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Full details of all the requirements and how to participate were included in the procurement, SQ and Tender documents.
CPV: Bathrooms construction work · Building completion work · Building installation work · Call centre · Construction work · Decoration work · Electrical installation work · Floor and wall covering work · Installation of fitted kitchens · Joinery and carpentry installation work · Mechanical installations · Other building completion work · +6 more
The lotProcurement structure
single lot · value publishedLot #1Hexagon Housing Association ("Hexagon") has sought expressions of interest from…AwardedPublished value£33,681,802
Hexagon Housing Association ("Hexagon") has sought expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs and void property works, including emergencies out of office hours and a fully comprehensive customer service centre solution. The contract will also include ad hoc planned works such as kitchen and bathroom replacements and electrical rewiring and installation works. The contract has been awarded to a single Service Provider under a TPC 2005 (as amended) for 10 years, with break clauses included for non-performance and the like.
To procure the new contract, Hexagon followed a three-stage Competitive Dialogue procedure under the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, Hexagon shortlisted three bidders to be Invited to Submit Dialogue Solutions under the second stage of the process. Following evaluation of received ISDS submissions, Hexagon shortlisted 3 Tenderers to be invited to participate in Competitive Dialogue.
Full details of all the requirements and how to participate were included in the procurement, SQ and Tender documents. Additional information: Hexagon have confirmed that TUPE will apply.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Suitability
As detailed in the procurement and Tender documents.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Jul 2021, 14:38 BST
- Last source update
- 3 Aug 2022, 17:12 BST
- Authority reference
1096- FTS notice number
2022/S 000-021339- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cc6dFind a Tender
- Performance terms
As detailed in the procurement and Tender documents.
- Review procedure
Hexagon Housing Association observed a 10-day stand still period following the award of the contract and conducted itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
Publisher note: Hexagon Housing Association reserved the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. Hexagon Housing Association also reserved the right not to award the contract. Neither Hexagon Housing Association nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contract.
How it was run
Official notice- Submission deadline
- 25 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
Timeline
25 Aug 2021 → 3 Aug 2022 · 3 dates- Submission deadline25 Aug 2021, 12:00 BST
- Invitations to tender expected24 Sept 2021, 00:00 BST
- Notice published3 Aug 2022, 17:12 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Aug 2022, 17:12 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gilmartins | £34,454,719 † | — | Awarded |
Contracts
Hexagon Housing Association Repairs and Voids Contract · Gilmartins
- Signed
- 11 Mar 2022
- Value
- £34,454,719
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeMediation bodyReview contact point
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- T.Gilmartins LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria