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Published 28 Jul 2022, 15:48 BST

Official UK procurement notice

Hearing Impairment Equipment (Servicing, Maintenance, Repairs & Upgrading Works)

Official notice

Authority: Southampton City Council (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ)
Published estimate£720,000≈ £120k / year38.3% below published estimate
Submissions closed 29 Aug 2022awarded 27 Mar 2023
Awarded to Added Security Technology Ltd
Contract term 6 yrsends 18 Sept 2028 · extension options published · starts 19 Sept 2022

What is being bought

Published requirement description

This bidding opportunity was for delivering a servicing and preventative maintenance service, undertaking repairs where necessary and carrying out upgrading works where required to existing hearing impairment equipment in around 202 No properties and around 26 No. communal areas owned and managed by Southampton City Council; to include associated electrical works.

A more detailed description of the service required was provided within the suite of supporting bidding documents.

CPV: Repair and maintenance services of electrical building installations

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 6 yrs
Contract period: 19 Sept 2022 – 18 Sept 2028 (6 yrs)
Delivery: South East
Extensions: An initial 4 year term with 2 x 1 year extension options (to a maximum of 6 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fit for purpose, and spend levels being within the advertised range.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 50%Social value: 5%
Published award criteria (3)
  • Quality: 45
  • Social Value: 5
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
28 Jul 2022, 15:48 BST
Last source update
28 Mar 2023, 14:56 BST
Award evaluation window
25 Oct 2022 – …
Authority reference
SCC-SMS-0342
FTS notice number
2023/S 000-008994
Classification (CPV)
Repair and maintenance services of electrical building installations
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-03570f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Submission deadline
29 Aug 2022, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
25 Oct 2022, 12:00 BST

Timeline

29 Aug 2022 → 28 Mar 2023 · 4 dates
  1. Submission deadline
    29 Aug 2022, 12:00 BST
  2. Contract starts
    19 Sept 2022, 00:00 BST
  3. Bids opened
    25 Oct 2022, 12:00 BST
  4. Notice published
    28 Mar 2023, 14:56 BST

Notice history

1 event · 7 releases on Find a Tender
  1. Status changed to complete
    28 Mar 2023, 14:56 BST
Published amendments (5 · 2 deadline changes)
WhenWhatBeforeAfterShift
—Contract periodII.2.719 Sept 20227 Nov 2022+49 d
—Contract periodII.2.718 Sept 202816 Nov 2028+59 d
—Contract periodII.2.716 Nov 20226 Nov 2022-11 d
—Bid openingIV.2.725 Oct 202229 Sept 2022-26 d
—Bid openingIV.2.729 Sept 202229 Aug 2022-31 d
—DeadlineIV.2.2—30 Aug 2022
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.230 Aug 202228 Nov 2022+90 d

5 amendments published without a description.

Routine re-releases (7)
  • 2022-07: 4 releases · 28 Jul 2022, 29 Jul 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £443,9751 contract exc. VAT
Bids received 1
Contracts signed 1latest 27 Mar 2023
Awarded toValueDateStatus
Added Security Technology LtdSME£443,975 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

SOUTHAMPTON CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Civic Centre,Civic Centre Road, SOUTHAMPTON, South East, SO147LYContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London
  • Procurement Review BodayReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.