Health Roster & Job Planning

Official notice

Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE32)

Awarded value£2,407,327published contract · exc. VAT

Awarded 1 Aug 2026no call for competition

Awarded to Softcat Plc

Notice summaryFrom the published notice

Health Roster Optima UK Bundle, Allocate Loop, Timeclocks & Job Planning Software and Support. The recommended and compliant route to market was via Health Trust Europe Framework.

What is being bought

Published requirement description

Health Roster Optima UK Bundle, Allocate Loop, Timeclocks & Job Planning Software and Support

CPV: Software support services

The lotProcurement structure

single lot · no lot value published

Lot #1The recommended and compliant route to market was via Health Trust Europe FrameworkAwarded

The recommended and compliant route to market was via Health Trust Europe Framework. Lot 1: Enterprise Level ICT Solutions (Software category), as a direct award without further competition. This award satisfied the Most Economically Advantageous Tender (MEAT) methodology.

Delivery: Yorkshire & Humber

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £2,407,3271 contract exc. VAT

Bids received 1

Contracts signed 1latest 1 Aug 2026

Awarded to	Value	Date	Status
Softcat Plc	£2,407,327 †	—	Awarded

Contracts

Contract 104204-2026-1 · Softcat Plc
Signed
1 Aug 2026
Value
£2,407,327
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 3 Nov 2026, 12:47 GMT
Last source update: 3 Nov 2026, 12:47 GMT
Authority reference: C470185
FTS notice number: 2026/S 000-104204
Classification (CPV): Software support services
Delivery area: Yorkshire & Humber (UKE32)
Official registry OCID: ocds-h6vhtk-07968c Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The Trust proposes to utilise the HealthTrust Europe ICT Solutions 2023 Digital Technology Framework (ComIT 3 - Complete IT), Lot 1: Enterprise Level ICT Solutions (Software Category) to make a direct award without further competition. The framework permits direct award using a Most Economically Advantageous Tender (MEAT) assessment.
A direct award to the incumbent supplier is considered the most economically advantageous option because the solution is already embedded within critical NHS workforce management processes and supports the Trust's strategic plans to extend rostering functionality into Imaging and Laboratory services. This approach delivers:
Continuity of clinical and operational services through avoidance of disruption to established workflows.
Reduced patient safety risks associated with replacing an existing integrated system.
Preservation of existing integrations with EPR, diagnostic, imaging and laboratory systems.
Alignment with the Trust's future digital roadmap and planned service developments.
Lower whole-life costs by avoiding migration, implementation, interface development, training and change management expenditure.
Improved benefits realisation through maximising value from previous investments and accelerating delivery of future capabilities.
Significantly lower implementation and transition risk compared with introducing an alternative supplier and rebuilding integrations.
In summary, the direct award via the HealthTrust Europe framework represents the most economically advantageous option due to continuity, interoperability, reduced risk, strategic alignment, and lower total cost of ownership.

Contracting authority & participating public bodies

SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST

Contracting authorityCentral GovernmentBody governed by public lawHealth Northern General Hospital, Herries Road, Sheffield, Yorkshire & Humber, S5 7AUContact email

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Softcat PlcAwarded supplierGB-COH: 02174990 Marlow, Buckinghamshire, Yorkshire & Humber

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.