Hasilwood Management Services Ltd

CPV: Insurance services

Procedure method

Negotiated without publication of a contract notice

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

8 Aug 2024, 11:23 BST

Last source update

8 Aug 2024, 11:23 BST

Authority reference

FRAM0883-24

FTS notice number

2024/S 000-024996

Classification (CPV)

Insurance services

Delivery area

West Midlands (UKG31)

Official registry OCID

ocds-h6vhtk-0488d1 Find a Tender

Why no open competition

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive

Published justification

This Voluntary Ex-Ante Transparency (VEAT) relates to the annual renewal for part of the University of Birmingham's Insurance provision. The University is proposing to extend their existing contract with Hasilwood, who act as an Insurance Broking subsidiary for UMAL, for the provision of this service for a period of one year, with the option to extend for a further one year, whilst a full review of the University estate, Insurance requirements and preparation for the tender process is undertaken.

Hasilwood currently provide the University's Insurance Broker Services enabling access to a wider insurance market beyond that offered by the University's insurance provider UMAL. These policies include, Fine Art for the Henry Barber Trust, Engineering Inspect, Motor Fleet and Travel Cover. Hasilwood are the University's current Insurance Broker and there are several reasons, detailed below, as to why the University is unable to change provider at this time.

• A wholesale valuation of the University's Buildings, Property and Contents is required in order to properly demonstrate the value of the Estate;
• A review with internal stakeholders is required to properly understand all manner of risks, including Liability, Travel, Research, Financial, and Reputational;
• A review with The Executive Group is required to understand the Risk Tolerance of the University;

It is essential all of the above is undertaken prior to a Tender process commencing in order for the University to discharge its responsibilities under the Insurance Act 2015 wherein it must disclose all material facts which may affect a prudent insurer's judgment. If the University is found to be non-compliant, cover may be withdrawn or cancelled, and claims may not be paid.

UMAL is a Mutual comprising approximately 154 UK universities with the University being one of its first members. The University is also its largest member is terms of contribution and portfolio value. Some of the benefits of being a Member of a Mutual are: an annual Credit Note, Member Loyalty Bonus, and no requirement to pay Insurance Premium Tax at 12% of the value of the contributions (overall £2.5m this year). Hasilwood, as an Insurance Broking subsidiary of UMAL, currently provides the level of cover required by the University and is also able to arrange further covers should these be required.

• Hasilwood Management Services LtdAwarded supplierGB-COH: 9295343 London, London

No document links were published on the notice.