Official UK procurement notice
Hard FM & Soft FM Services Agreement
Authority: BELFAST CITY AIRPORT LIMITED
What is being bought
Published requirement descriptionBCA requires provision of hard and soft facilities management services and waste management services (including the provision of an asset tagging and management system) at Belfast City Airport, the anticipated starting date for which is 1 January 2025. The intention of the procurement is to appoint a single contractor to be responsible for all such services, which are summarised in the Pre-Qualification Questionnaire. The contractor will be expected to provide all equipment necessary and enter into appropriate sub-contracting arrangements. All maintenance works and services are carried out by appropriately qualified contractors and/or skilled staff and in accordance with any relevant Codes of Practice and statutory provisions using proper materials of suitable quality. The duration of the Hard FM & Soft FM Services Agreement will be 3 years, with the option to extend for two further periods of 12 months each, at BCA's discretion.
CPV: Building and facilities management services · Cleaning and sanitation services · Facilities management services · Mechanical and electrical engineering services · Preventive maintenance services · Refuse and waste related services · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1BCA intends to award the contract to a single provider to manage the provision of hard…Published value£4,500,000
BCA intends to award the contract to a single provider to manage the provision of hard facilities management services (including planned and reactive mechanical & electrical & fabric maintenance to the "Landside" and specific "Airside" areas at Belfast City Airport) and soft facilities management services (including operation of the cleaning and waste management services at the same site). The successful bidder may also be required to install (and provide maintenance and support services in respect of) an asset tagging and management system for the complete airport site. On expiry or termination of the Hard FM & Soft FM Services Agreement (however arising), BCA must be provided with a perpetual, royalty-free, sub-licensable and irrevocable licence to the system and must own all associated equipment and documentation. Alternatively, the Contractor may be required to integrate their computer aided facility management system with an alternative system proposed by BCA (the licensing and support requirements of which shall be managed by BCA).
The scope of services to be provided are summarised in the Pre-Qualification Questionnaire and will be provided in more detail in the Invitation to Negotiate. Qualified bidders will be provided with historic usage requirements and asked to provide costs on that basis. Qualified bidders will have the opportunity to visit the site before submitting tenders. The estimated value of this procurement is on the basis of the maximum duration of the contract (being 5 years).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As specified in the Pre-Qualification Questionnaire
- Legal form for consortia
- Subject to the status and involvement of the parties, BCA may require the parties to commit to joint and several liability in respect of the contract. Alternatively BCA may require the lead operator to take total responsibility or a consortium to form a legal entity and provide parent company guarantees before entering into any contract.
- Shortlisting
- As specified in the Pre-Qualification Questionnaire
- Successive reduction
- Candidates will be reduced successively across stages
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Aug 2024, 15:29 BST
- Last source update
- 6 Aug 2024, 15:29 BST
- FTS notice number
2024/S 000-024702- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04881cFind a Tender- Contract terms summary
As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.
- Electronic trading
- electronic payment
- Performance terms
As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.
How it was run
Official notice- Submission deadline
- 6 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Deposits and guarantees
BCA reserves the right to require performance bonds, deposits, parent company guarantees, or other forms of undertaking or security to ensure proper contractual performance.
Timeline
6 Aug 2024 → 6 Sept 2024 · 2 dates- Notice published6 Aug 2024, 15:29 BST
- Submission deadline6 Sept 2024, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria