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#h6vhtk-0597f8
Published 11 Sept 2026, 14:49 BST
Official UK Procurement Procedure
Hard FM - Building Fabric Repairs, Maintenance and Minor works Contract - Corporate Estate
Local Council
services
SME eligible
VCSE eligible
Above threshold
Open procedure
GPA Covered: {"GPA","CPTPP"}
Bricklaying work
Building completion work
Carpentry installation work
+16 more
Published value
£2,916,667
Submission deadline
9 Oct 2026, 12:00 BST
Clarification Cut-Off
28 Sept 2026, 12:00 BST
Contract duration
3 yrs (with extension options)
Electronic Sourcing Gateway:
London Tenders Portal
Login required
Registration note: Free regional portal
Instructions: https://www.londontenders.org/
Tenders will be submitted electronically via the London Tenders portal
Suppliers must submit all required tender documentation in accordance with the Invitation to Tender (ITT) by the Tender Submission Deadline.
Please refer to the ITT and associated procurement documents for full submission requirements and instructions.
What is being bought & procurement scope
Procurement Scope & Specification
Executive Summary: London Borough of Lewisham: "Hard FM - Building Fabric Repairs, Maintenance and Minor works Contract - Corporate Estate". Published status: active. Published value: £2,916,667. 1 published lot. Recorded submission deadline: 9 Oct 2026, 12:00 BST. Published submission portal: www.londontenders.org.
Official Requirement Description:
London Borough of Lewisham invite Suppliers to tender for a Hard Facilities Management Contract for the provision of Building Fabric Repair, Maintenance and Minor Works Services for its Corporate Property Estate. The contract will have provision for a range of planned and reactive Building Fabric services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings.
Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community.
These core Services include:
• Reactive repairs – Fault diagnosis and repair of building fabric and assets to restore to safe and effective operation with an emphasis on first time fix.
• Emergency out of hours response – 24/7 emergency response to emergency situations to make safe and/or resolve issues where possible.
• Undertake minor alterations and fabric related installations.
• Provision of some Planned Maintenance Activities relating to building fabric including roof safety equipment.
• Provision of technical advice relating to building fabric and related assets.
Lots and requirements (1)
Procurement Structure
- Lot 1 · #1Individual lot title not publishedactiveRenewalPublished value£2,916,667The source published no individual title or description for this lot.Contract period:1 Dec 2026 — 30 Nov 2029 (3 yrs)Eligibility:SME eligibleVCSE eligibleOptions / extension:Two yearsPre-Qualification & Selection Criteria (PQQ)
- Economic & FinancialPlease refer to the invitation to tender(ITT) and conditions of Participation document for full details of this requirement applicable to this procurement
- Technical CapacityPlease refer to the invitation to tender(ITT) and conditions of Participation document for full details of this requirement applicable to this procurement
Qualification snapshot & criteria
Go / No-Go Decision Box
Evaluation weighting
Price: 45%
Quality: 45%
Social Value: 10%
Incumbent & Market Position
Top Retained Vendor (Authority Spend)ROOFF CONSTRUCTION LTDHolds 47.3% of historical attributable spend
Moderate ConcentrationEntry requirements & qualification
Turnover Benchmark
Insurance Commitments (No Upfront Purchase Needed)
Accreditations & Security Vetting
Contract Duration & Term OptionsExpected duration: 3 yrs (with extension options)
Published track record for London Borough of Lewisham. These figures describe a rolling 24-month window, not a forecast of bids or a measure of buyer bias.
Avg price drop
0%Indicative
Competition Density
4Bids / Report (median)
Supplier Concentration
Published spend
£13,806,332Historical spend
Typical award value
£585,800Robust (n=15)
Awarded spend by half-year
2024-H2
2025-H1
2025-H2
2026-H1
2026-H2
Methodology & coverage notes (16 active published awards)
Coverage: 16 active published awards; 8 bid reports (which may be per lot); 15 valued awards. Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Every figure carries an evidence level: Robust (5+ observations), Moderate (3–4), Indicative (1–2). Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 45):
Supplier Name | Historic Awards | Attributable Value | Avg. Price Discount |
|---|---|---|---|
| ROOFF CONSTRUCTION LTD | 1 win | £6,532,085 | No published budget |
| A&E Elkins Limited T/A Elkins Construction | 1 win | £999,999 | No published budget |
| United Living Property Services | 1 win | £999,999 | No published budget |
| Axis Europe Plc | 1 win | £998,400 | No published budget |
| LILSTONE LIMITED | 2 wins | £933,059 | No published budget |
Sector Market Benchmark & Opportunity Radar
CPV 45 · UK Sector Analysis
Observed CPV-sector evidence
Suitable for SMEs
Prepared 11 Sept 2026, 15:36 BST
Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
Median Winning Discount
0.2%
Typical Bids Received
4reported bids
Decision Velocity
~51 days
Notice Stability
3 updates
Top Contenders in this Sector (CPV 45)
Supplier | Awards won | Total awarded value | Avg. winning discount |
|---|---|---|---|
Mears LimitedCRN: PYVN-7644-LZQQ | 70 contracts | £3,188,167,900 | -4.4% below budget |
Morgan Sindall Construction and Infrastructure LtdCRN: PPZX-2842-HHPG | 113 contracts | £2,239,846,409 | At ceiling / not disclosed |
Milestone Infrastructure LimitedCRN: 13007933 | 10 contracts | £2,207,200,000 | At ceiling / not disclosed |
Ringway Infrastructure Services LimitedCRN: 2756434 | 12 contracts | £1,882,180,000 | At ceiling / not disclosed |
Wakefield Waste PFI LtdCRN: 08193325 | 1 contract | £1,770,760,000 | At ceiling / not disclosed |
Wates Construction LimitedCRN: PHQT-5476-TZBR | 52 contracts | £1,746,245,228 | -0% below budget |
Wates Property Services LimitedCRN: PTTB-7947-QVWT | 89 contracts | £1,559,958,144 | -0% below budget |
UNITED LIVING (SOUTH) LIMITEDCRN: 817560 | 65 contracts | £1,518,620,000 | At ceiling / not disclosed |
Axis Europe PlcCRN: PCNG-4217-XXCQ | 138 contracts | £1,397,717,888 | -5.6% below budget |
EQUANS Regeneration LimitedCRN: PDWQ-6852-QYVW | 145 contracts | £1,388,365,822 | At ceiling / not disclosed |
Comparable Published Opportunities & Re-tender Precedents
Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
Published procedure | Published value | Matching evidence |
|---|---|---|
Wyndham Estate Phase 2 Underground MainsLondon Borough of Southwark · 9 Sept 2026, 15:01 BST | £4,500,000 | same CPV family same region similar value band |
Cyngor Sir Ddinbych Fframwaith Cynnal a chadw adweithiol / Denbighshire County Council Reactive maintenance frameworkDenbighshire County Council · 9 Sept 2026, 14:44 BST | £6,000,000 | same CPV family similar value band |
Mid Sussex District Council Hard Facilities Management ServicesMid Sussex District Council · 8 Sept 2026, 15:42 BST | £2,400,000 | same CPV family similar value band |
Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London EstatesThe Royal Household · 10 Sept 2026, 15:19 BST | £8,000,000 | same CPV family similar value band |
Preliminary Market Engagement: Vacant Property Repairs (Voids)Swindon Borough Council · 11 Sept 2026, 12:27 BST | £6,403,470 | same CPV family similar value band |
Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria
Procedure terms & legal framework
| Procedure method | Open procedure | Legal basis | UKPGA · 2023/54 Procurement Act 2023 | Procurement category | services |
|---|---|---|---|---|---|
| Notice status | active | Procurement threshold | Above threshold (FTS publication) | Regulatory regime | Standard commercial regime |
| Commercial structure | Stand-alone contract (No framework) | Competition type | Competitive procedure | GPA WTO covered | {"GPA","CPTPP"} |
| Recurring procurement | No (One-off requirement) | First published | 11 Sept 2026, 14:49 BST | Last source update | 11 Sept 2026, 14:49 BST |
| Award evaluation window | Submission end — 6 Nov 2026, 23:59 GMT | Estimated future notice | 10 Nov 2025, 23:59 GMT | Contract terms summary | Payment: Payment will be made in accordance with the terms and conditions of contract. Valid and undisputed invoices will be paid following receipt and verification in accordance with the Council's standard payment procedures. Suppliers should refer to the procurement documents and draft contract for full details of invoicing and payment arrangements. |
| Classification (CPV) | Bricklaying work, Building completion work, Carpentry installation work, Erection of fencing, Fire-prevention installation works, Flashing and guttering work, Floor and wall covering work, Installation of doors and windows and related components, Joinery work, Masonry and bricklaying work, Miscellaneous repair and maintenance services, Other building completion work, Painting and glazing work, Plastering work, Roof repair and maintenance work, Roof works and other special trade construction works, Tiling work, Various surface works, Waterproofing work | ||||
| Delivery area | |||||
| Official Registry OCID | ocds-h6vhtk-0597f8 | ||||
How to participate & submission route
Authorized E-Sourcing Portal
London Tenders Portal
Supplier login required
Online submission allowed
Language: EN
Access & Registration note: Free regional portal
| Expression of interest (EOI) | — | Tender submission deadline | 9 Oct 2026, 12:00 BST | Clarification deadline | 28 Sept 2026, 12:00 BST |
|---|---|---|---|---|---|
| Submission channel | Official e-sourcing portal | Electronic submission | Allowed | Accepted languages | en |
| Participation fee | Free of charge (Open access) | ||||
Detailed Submission Instructions & Authority Contacts
www.londontenders.org/
Tenders will be submitted electronically via the London Tenders portal
Suppliers must submit all required tender documentation in accordance with the Invitation to Tender (ITT) by the Tender Submission Deadline.
Please refer to the ITT and associated procurement documents for full submission requirements and instructions.
Timeline
- Pipeline notice
10 Sept 2025, 16:37 BST - Procedure published
11 Sept 2026, 14:49 BST - engagement
25 Sept 2025, 23:59 BST · scheduledLondon Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Electrical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Thursday 25th September 2025. The event will run from 09:30am to 12:00pm. Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process. Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in". If you are interested in attending this market engagement event, please contact us at [email protected] no later than 12:00 p.m. on Monday, 22 September 2025. Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council. - Clarification deadline
28 Sept 2026, 12:00 BST - Submission deadline
9 Oct 2026, 12:00 BST
Commercial outcome and contract awards
Awards (0)No award published |
Contracts (0)No contract published |
Bid statisticsNo aggregate bid statistics published |
Notice history
From official release and amendment events
- Published value updated to £2,916,667
11 Sept 2026, 14:49 BST - Status changed to active
11 Sept 2026, 14:49 BST - Official notice release published
11 Sept 2026, 14:49 BST - procurement method changed
11 Sept 2026, 14:49 BST - Submission deadline changed to 9 Oct 2026, 12:00 BST
11 Sept 2026, 14:49 BST - Official notice release published
10 Sept 2025, 16:37 BST
Buyer and organisations in this procedure
London Borough of Lewisham
Contracting authority
Local Council
Official Documents & Specifications (5)
Official links; attachments are not copied
- 11 Sept 2026, 14:49 BST
- 10 Sept 2025, 16:37 BST