Official UK procurement notice
Hard Facilities Management Services
Authority: Plymouth City Council (Local council)
What is being bought9 lots · detail below
Published requirement descriptionPlymouth City Council (“the Council”) was seeking suppliers to deliver a hard Facilities Management maintenance provision, which will serve the Council owned buildings and other type of sites. The overall provision has been divided to 9 lots which were awarded a separate contract as a result of this tender.
Lot 1: General Building Repairs
Lot 2: Marine Works
Lot 3: Asbestos Analysis, Sampling & Surveying
Lot 4: Electrical Compliance
Lot 5: Electrical Reactive
Lot 6: Mechanical Compliance
Lot 7: Mechanical Reactive
Lot 8: Security & Fire Systems / Equipment Maintenance
Lot 9: Water Hygiene Compliance
CPV: Building-fabric consultancy services · Burglar-alarm system installation work · Construction work · Construction work for water projects · Consulting services for water-supply and waste-water other than for construction · Electrical installation work · Fire-alarm system installation work · Metal · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · +3 more
Lots and requirements (9)Procurement structure
9 lots · all with a published value (£45,250,000 together) · evaluation weights differ by lotLot #1General Building RepairsAwardedPublished value£15,410,000
Day to day repairs of Council owned land and buildings including building fabric, windows,
fencing and other building fixtures and fittings. This Lot also includes builders and carpenters
works.
Lot #2Marine WorksAwardedPublished value£7,540,000
Marine inspections and repairs to the Council's affected property. The affected property is categorised as any land owned or the responsibility of the client that is deemed as within a tidal zone or is land that gives access to tidal areas and activities. The contract will incorporate the following.
- Investigating, reporting and providing advice, including costings, related to reactive and planned remedial works and replacement in a wide range of corporate property within a marine environment in various states of repair.
- All aspects of reactive repairs, replacement and renewal.
- All works to take place in accordance with legal designations placed on the specific land, such as listed building, conservation area or works designated as requiring a licence from the Marine Management Organisation
Lot #3Asbestos Analysis, Sampling and SurveyingAwardedPublished value£310,000
Asbestos consultancy services which include analysis, surveying and sampling
Lot #4Electrical ComplianceAwardedPublished value£775,000
Electrical compliance testing which covers PAT, Condition Reporting and Generator Servicing. Periodic electrical inspection, testing and reporting of fixed wiring systems and in-service inspection and testing of electrical equipment and of portable appliances, including IT equipment, in the Affected Property. It also includes testing and annual servicing of UPS systems and Generator installations (including refilling of fuel), Defibrillators, EV Points, Solar PV, Battery Storage Systems, Lightning protection systems.
Lot #5Electrical Reactive WorksAwardedPublished value£8,500,000
Reactive and planned maintenance of the electrical installations, all types of electrical equipment, whether portable or fixed in and on the Affected Property and repair or refurbishment of these installations where required. This may be identified during scheduled inspection or testing (by others) or identified during planned or reactive maintenance or identified when attending a reported fault.
Lot #6Mechanical ComplianceAwardedPublished value£590,000
Periodic maintenance (Planned Preventative Maintenance) inspection, testing including for compliance and reporting of; fixed building services (mechanical and plumbing and associated) systems and equipment in the Affected Property, and shall including but not limited to:
- Primary gas, oil and LPG fuel systems, burners and heating equipment.
- Gas infrastructure
- Air Handling and Associated Equipment
- Air Conditioning and Refrigeration equipment
- Fan and natural convector heaters, radiant panels and tubular heaters.
- AC/cooling and Heat pump systems, including FCUs close control and all other heat transfer equipment.
- Boilers, Burners, Calorifiers, Pumps, Valves and all other elements in heating and cooling systems.
- Direct gas fired heaters/appliances and unit heaters.
- Expansion and Pressure vessels.
- DX Heating /cooling systems.
- F Gas regulated equipment
- Domestic hot and cold water systems including all categories of segregated water systems.
- Compressors.
- Pressure washers.
- Sprinkler Systems
- Catering Equipment.
- Flue systems, including flue dilution
- Piped distribution systems.
Lot #7Mechanical reactive worksAwardedPublished value£9,100,000
Reactive maintenance of the mechanical installations, all types of mechanical equipment, whether portable or fixed in and on the Affected Property and repair or refurbishment of these installations where required.
Lot #8Fire and Security SystemsAwardedPublished value£2,365,000
Maintenance, repair, replacement and upgrading of alarm, protection and security systems, and the installation of additional alarm, protection and security systems. Monitoring of Fire (Detection and Alarm) and Intruder Alarms. The types of system in operation:
- Fire detection and alarm systems
- Intruder detection systems
- Access control systems
- CCTV systems
- Assistance alarms
- Portable fire extinguishers
- Fixed gas based fire suppression systems
- Fire Blankets
- Monitoring of Fire and Security Alarms
- Evacuation chairs
- Sprinkler systems
Lot #9Water Hygiene and Quality ComplianceAwardedPublished value£660,000
Water Hygiene compliance shall include monitoring and control of legionella within the
Council properties. It will also include water testing in the Council owned sports facilities,
such as swimming pools.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · General Building Repairs | 50% | 45% | 5% | |
| 2 · Marine Works | 50% | 45% | 5% | |
| 3 · Asbestos Analysis, Sampling and Surveying | 50% | 45% | 5% | |
| 4 · Electrical Compliance | 50% | 45% | 5% | |
| 5 · Electrical Reactive Works | 50% | 45% | 5% | |
| 6 · Mechanical Compliance | 50% | 45% | 5% | |
| 7 · Mechanical reactive works | 50% | 45% | 5% | |
| 8 · Fire and Security Systems | 50% | 45% | 5% | |
| 9 · Water Hygiene and Quality Compliance | 50% | 45% | 5% |
- Price carries 45 points on every lot: a 10% discount moves about 4.5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 May 2022, 15:41 BST
- Last source update
- 21 Aug 2023, 11:30 BST
- Authority reference
DN610394- FTS notice number
2023/S 000-024479- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03369cFind a Tender
Publisher note: If you are interested in taking part in market engagement meeting, please register your interest before 25th May 2022 to access the meeting details via https://www.supplyingthesouthwest.org.uk. Project reference DN610394. It is anticipated this session will be held on Wednesday 25th May 2022 at 2pm. The Council reserves the right to limit the number of potential providers invited to this engagement session. However, this does not mean that potential providers not invited to attend such a meeting will be excluded from the procurement at that stage. Any further information surrounding this session including any information provided at the meeting will be made available to all registered parties via https://www.supplyingthesouthwest.org.uk. Project reference DN610394. This Prior Information Notice (PIN) is an indication of potential future procurement activity and is subject to change. The PIN, and the market engagement session form no part of any pre-qualification or selection process and as such, this implies no commercial commitment by The Council.
How it was run
Official notice- Submission deadline
- 29 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
22 Jun 2022 → 21 Aug 2023 · 3 dates- Next notice expected22 Jun 2022, 00:00 BST
- Submission deadline29 Jul 2022, 12:00 BST
- Notice published21 Aug 2023, 11:30 BST
Notice history
4 events · 4 releases on Find a Tender · since 29 Jun 2022- Status changed to active29 Jun 2022, 15:14 BST
- Procurement method changed29 Jun 2022, 15:14 BST
- Deadline published: 29 Jul 2022, 12:00 BST29 Jun 2022, 15:14 BST
- Status changed to complete21 Aug 2023, 11:30 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4 and II.2.4 | Market engagement sessions will be held at 2pm on Wednesday 25th May 2022. This will provide an opportunity for organisations to gain an insight into the initiative and ask questions from the expert panel. | Market engagement sessions will be held at 2pm on Thursday 23rd June 2022. This will provide an opportunity for organisations to gain an insight into the initiative and ask clarification questions from the expert panel. |
1 amendment published without a description.
Routine re-releases (4)
- 2022-05: 1 release · 11 May 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · General Building Repairs1 award | |||
| JNE Construction LtdSME | £15,410,000 † | — | Awarded |
| Lot 2 · Marine Works1 award | |||
| JNE Construction LtdSME | £7,450,000 † | — | Awarded |
| Lot 3 · Asbestos Analysis, Sampling and Surveying1 award | |||
| Tersus Consultancy LtdSME | £310,000 † | — | Awarded |
| Lot 4 · Electrical Compliance1 award | |||
| Dodd Group (Midlands) Ltd | £775,000 † | — | Awarded |
| Lot 5 · Electrical Reactive Works1 award | |||
| KK Controls and Equipment LtdSMEElectrical Reactive | £8,500,000 † | — | Awarded |
| Lot 6 · Mechanical Compliance1 award | |||
| Dodd Group (Midlands) Ltd | £590,000 † | — | Awarded |
| Lot 7 · Mechanical reactive works1 award | |||
| Dodd Group (Midlands) LtdMechanical Reactive | £9,100,000 † | — | Awarded |
| Lot 8 · Fire and Security Systems1 award | |||
| Scutum South West Ltd.SME | £2,365,000 † | — | Awarded |
| Lot 9 · Water Hygiene and Quality Compliance1 award | |||
| Churchill Contract Services LimitedWater Hygiene Compliance | £660,000 † | — | Awarded |
Contracts
Marine Works · JNE Construction LtdSME
- Signed
- 21 Jun 2023
- Value
- £7,450,000
- Status
- active
General Building Repairs · JNE Construction LtdSME
- Signed
- 21 Jun 2023
- Value
- £15,410,000
- Status
- active
Asbestos Analysis, Sampling and Surveying · Tersus Consultancy LtdSME
- Signed
- 21 Jun 2023
- Value
- £310,000
- Status
- active
Electrical Compliance · Dodd Group (Midlands) Ltd
- Signed
- 21 Jun 2023
- Value
- £775,000
- Status
- active
Electrical Reactive · KK Controls and Equipment LtdSME
- Signed
- 21 Jun 2023
- Value
- £8,500,000
- Status
- active
Mechanical Compliance · Dodd Group (Midlands) Ltd
- Signed
- 21 Jun 2023
- Value
- £590,000
- Status
- active
Mechanical Reactive · Dodd Group (Midlands) Ltd
- Signed
- 21 Jun 2023
- Value
- £9,100,000
- Status
- active
Fire and Security Systems · Scutum South West Ltd.SME
- Signed
- 21 Jun 2023
- Value
- £2,365,000
- Status
- active
Water Hygiene Compliance · Churchill Contract Services Limited
- Signed
- 21 Jun 2023
- Value
- £660,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Building Repairs | 5bids | — | — | — |
| 2 · Marine Works | 2bids | — | — | — |
| 3 · Asbestos Analysis, Sampling and Surveying | 13bids | — | — | — |
| 4 · Electrical Compliance | 8bids | — | — | — |
| 5 · Electrical Reactive Works | 8bids | — | — | — |
| 6 · Mechanical Compliance | 6bids | — | — | — |
| 7 · Mechanical reactive works | 6bids | — | — | — |
| 8 · Fire and Security Systems | 9bids | — | — | — |
| 9 · Water Hygiene and Quality Compliance | 6bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
6 commercial parties on the notice- Churchill Contract Services Ltd.Awarded supplier
- Dodd Group (Midlands) Ltd.Awarded supplier
- JNE Construction Ltd.Awarded supplier
- KK Controls & Equipment Ltd.Awarded supplier
- Scutum South West Ltd.Awarded supplier
- Tersus Consultancy LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.