Official UK procurement notice
Hard Facilities Management service
Authority: South East Coast Ambulance Service NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionA competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
CPV: Building and facilities management services · Facilities management services · Facilities management services involving computer operation · Helpdesk services · Repair and maintenance of plant · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1To implement a maintenance programme comprising of:AwardedRenewalPublished value£4,846,980
To implement a maintenance programme comprising of:
- Planned Preventative Maintenance;
- Statutory Compliance Maintenance/Testing; and
- Reactive Maintenance
and, for services 'in' and 'out of' scope, provide:
- a 24/7/365 helpdesk for in and out of scope calls;
- a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (10)
- Asset Register Audit: 3%
- Tender Proposal: 15%
- Service Delivery: 18%
- CAFM System: 9.6%
- Resources: 12%
- Health & Safety: 2.4%
- Comparison of total cost of contract: 25%
- Comparison of total call-out rates: 3%
- Comparison of total reactive repairs hourly rates: 2%
- Social Value Act: 10%
Published award criteria (10)
- Asset Register Audit: 3
- Tender Proposal: 15
- Service Delivery: 18
- CAFM System: 9.6
- Resources: 12
- Health & Safety: 2.4
- Social Value Act: 10
- Comparison of total cost of contract: 25
- Comparison of total call-out rates: 3
- Comparison of total reactive repairs hourly rates: 2
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Apr 2022, 10:04 BST
- Last source update
- 19 Dec 2024, 15:33 GMT
- Award evaluation window
- 3 Mar 2023 – …
- FTS notice number
2024/S 000-041029- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032fd9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The supplier must provide services across the Trust's 3,600 square mile geographical area - Brighton & Hove, East and West Sussex, Kent, Surrey, and North East Hampshire during the life of the Contract.
Publisher note: In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/
How it was run
Official noticeTender documents are also served through a separate tool: https://commercialsolutions.bravosolution.co.uk ↗
- Submission deadline
- 3 Mar 2023, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 3 Mar 2023, 15:05 GMT
Timeline
13 Jun 2022 → 19 Dec 2024 · 4 dates- Next notice expected13 Jun 2022, 00:00 BST
- Submission deadline3 Mar 2023, 15:00 GMT
- Bids opened3 Mar 2023, 15:05 GMT
- Notice published19 Dec 2024, 15:33 GMT
Notice history
5 events · 3 releases on Find a Tender · since 2 Feb 2023- Published value updated to £4,846,9802 Feb 2023, 18:04 GMTwas £1,867,317
- Status changed to active2 Feb 2023, 18:04 GMT
- Procurement method changed2 Feb 2023, 18:04 GMT
- Deadline published: 3 Mar 2023, 15:00 GMT2 Feb 2023, 18:04 GMT
- Status changed to complete19 Dec 2024, 15:33 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Rydon Maintenance LtdProvision of Hard Facilities Management Services | £5,881,930 † | — | Awarded |
Contracts
Provision of Hard Facilities Management Services · Rydon Maintenance Ltd
- Signed
- 13 Dec 2024
- Value
- £5,881,930
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Rydon Maintenance LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria