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Published 10 Sept 2026, 17:04 BST

Official UK procurement notice

Hampton Academies Trust - Cleaning Tender

Official notice

Procurement agent: Educo·On behalf of: Hampton Academies Trust (from the title)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH11)
Published estimate£2,217,575≈ £739k / year · £2,661,090 inc. VAT
Submissions closed 15 Oct 2026
Contract term 3 yrsends 25 Mar 2030 · up to 25 Mar 2032 with extensions · starts 26 Mar 2027

What is being bought

Published requirement description

Educo Consultancy & Facilities Management are completing a two-stage competitive tendering procedure for the cleaning services on behalf of the Hampton Academies Trust in Peterborough, Cambridgeshire.

The Trust have included the following 6 schools within this tender process:

Hampton College, Hampton College 6th Form, Hampton College Primary, Hampton Gardens School, Hampton Lakes Primary and Great Haddon Primary School

Educo are seeking sufficiently experienced contract cleaning companies to formally express their interest and engage in the Tendering process, by completing and submitting the required responses to key sections within this document.

SCHOOL INFORMATION

Weeks Cleaning:

Each school is required to be cleaned over 39 weeks including Inset Days.

Deep Cleaning:

Each School will require a minimum of between 15 and 25 days deep cleans depending on the size of the school.

Staff Structure & pensions – Anonymised TUPE data will be uploaded in stage 2.

The Contractors will be expected to complete their own evaluation of the spaces when the site visit is arranged during the second stage of this tender process, and it will be their responsibility to generate sufficient information to respond to the tender requirements.

CONTRACT LENGTH

The contract term will be for three years at each School and will start on the 26th of March 2027 through to the 25th of March 2030

There will be an opportunity to extend each contract by a further one year plus one year dependent on satisfactory completion of the contract term and achievement of agreed KPI’s.

  • How the procedure runs: EXPRESSION OF INTEREST The 1st Stage of this tender is to assess the most appropriate Contractors from their expression of interest applied and on information and responses provided and submitted on the mytenders portal as requested in the Selection Questionnaire attached to this tender. Please see Section 4.0 for requirements for submission. The highest scoring 4 - 5 bidders will be invited to progress to Stage 2 FINANCIAL & OPERATIONAL PROPOSAL STAGE The 2nd Stage will comprise of: • Initial on-line Briefing session to outline key requirements, expand on completing forms of tender and answer any questions relating to the ITT & Specification. • Site visits to the School(s). • Submission by Tenderers of their Forms of Tender outlining their financial proposal and responses to Technical Questions within the ITT that describe the operational support to the teams on site, and the Schools • Submissions will be evaluated with the highest scoring being shortlisted. • The shortlist of 3 Tenderers will be asked to present to representatives of the Trust and the Schools and Educo.
  • No preliminary market engagement: this is the first stage of a two stage process

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£2,217,575
Contract period: 26 Mar 2027 – 25 Mar 2030 (3 yrs) · up to 25 Mar 2032 with extensionsValue: £2,217,575 exc. VAT · £2,661,090 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: There will be an opportunity to extend each contract by a further one year plus one year dependent on satisfactory completion of the contract term and achievement of agreed KPI’s.
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (2)
  • Financial Status: 20%
  • Technical Responses: 80%
Published award criteria (2)
  • Financial Status: submitted detail with regard the organisations financial structure
  • Technical Responses: Responses submitted with regard the questions within the Selection Questionnaire

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Sept 2026, 17:04 BST
Last source update
10 Sept 2026, 17:04 BST
Award evaluation window
Submission end – 5 Feb 2027
FTS notice number
2026/S 000-086132
Latest notice
Tender notice (UK4)
Classification (CPV)
School cleaning services
Delivery area
East of England (UKH11)
Official registry OCID
ocds-h6vhtk-06f76b Find a Tender
How it runs

EXPRESSION OF INTEREST

The 1st Stage of this tender is to assess the most appropriate Contractors from their expression of interest applied and on information and responses provided and submitted on the mytenders portal as requested in the Selection Questionnaire attached to this tender. Please see Section 4.0 for requirements for submission.

The highest scoring 4 - 5 bidders will be invited to progress to Stage 2

FINANCIAL & OPERATIONAL PROPOSAL STAGE

The 2nd Stage will comprise of:

  • Initial on-line Briefing session to outline key requirements, expand on completing forms of tender and answer any questions relating to the ITT & Specification.
  • Site visits to the School(s).
  • Submission by Tenderers of their Forms of Tender outlining their financial proposal and responses to Technical Questions within the ITT that describe the operational support to the teams on site, and the Schools
  • Submissions will be evaluated with the highest scoring being shortlisted.
  • The shortlist of 3 Tenderers will be asked to present to representatives of the Trust and the Schools and Educo.

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
15 Oct 2026, 12:00 BST
Clarification deadline
8 Oct 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

10 Sept 2026 → 26 Mar 2027 · 5 dates
  1. Tender notice published46 days ago
    10 Sept 2026, 17:04 BST
  2. Clarification questions by18 days ago
    8 Oct 2026, 17:00 BST
  3. Submission deadline12 days ago
    15 Oct 2026, 12:00 BST
  4. Today
    27 Oct 2026
  5. Award decision expected byin 101 days
    5 Feb 2027, 23:59 GMT
  6. Contract startsin 149 days
    26 Mar 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Sept 2026, 17:04 BST
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Educo

Procurement agentPublic undertaking GB-PPON: PPVP-3991-WRNY West Walk Building , Leicester, East Midlands, LE1 7LTContact email

Clients of the procurement agent

  • Hampton Academies TrustBeneficiary authoritynamed in the title

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender