Find a TenderAwarded
Published 25 Apr 2023, 21:21 BST

Official UK procurement notice

Haberdashers’ Academies Trust South - Payroll, HR Administration and Associated Services

Official notice

Authority: Haberdashers’ Academies Trust South (Education)

ServicesRestricted procedureSME suitable
Published estimate£600,000exc. VAT
Submissions closed 25 May 2023awarded 12 Jan 2024
Awarded to Capita Business Services Ltd

What is being bought

Published requirement description

Haberdashers’ Academies Trust South is conducting a tender process to award a contract for the provision of ‘Provision of Payroll, HR Administration and Associated Services’ to commence on a phased implementation from 1 January 2024 with the HR systems and Payroll by April 2024. The contract is being tendered for three years with consideration of possible extensions of (+1+1) years.The Trust requires a Supplier to undertake the Provision of Payroll, HR Administration and Associated Services in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of their staff. Complete information regarding the Service Requirements for the Trust can be found in the Statement of Requirements which is part of the tender pack.

  • Recurrence: Further notices will be published in 2025, 2026 or 2027

CPV: Payroll management services · Personnel and payroll services

The lotProcurement structure

single lot · value published
Lot #1Haberdashers' Academies Trust South is currently out to tender for the provision of…AwardedPublished value£600,000

Haberdashers' Academies Trust South is currently out to tender for the provision of Payroll, HR Administration and Associated servicesThe contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 March 2024.The Trust requires a Contractor to undertake the Payroll, HR Administration and Associated Services in accordance with good practice so as to provide a high service standard throughout the schools for the benefit of their staff. Complete information regarding the Service Requirement at the Trust schools can be found in the Statement of Requirements document accompanying the tender pack.The Supplier will be responsible for the provision of skilled payroll and HR administration personnel to provide an efficient, timely and proactive service. In addition, they will be required to provide day to day support to the Trust’s Central HR and Finance staff. Additional information: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Delivery: London · Full details in tender documentation
Extensions: The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months, meaning a maximum contract length of 5 years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 85%Price: 15%
Published sub-criteria (2)
  • All criteria are stated only in the procurement documents: 85%
  • price: 15%
Published award criteria (2)
  • All criteria are stated only in the procurement documents: 85
  • Price: 15
What this means for your bid
  • Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices will be published in 2025, 2026 or 2027
First published
25 Apr 2023, 21:21 BST
Last source update
23 Jan 2024, 12:42 GMT
Authority reference
MPN-10257
FTS notice number
2024/S 000-002240
Classification (CPV)
Payroll management servicesPersonnel and payroll services
Delivery area
London (UKI44)
Official registry OCID
ocds-h6vhtk-03c426 Find a Tender
Review and risk notes
Review procedure

Haberdashers’ Academies Trust South incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
25 May 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

25 May 2023 → 23 Jan 2024 · 3 dates
  1. Submission deadline
    25 May 2023, 17:00 BST
  2. Invitations to tender expected
    27 Jun 2023, 00:00 BST
  3. Notice published
    23 Jan 2024, 12:42 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Jan 2024, 12:42 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £186,2701 contract exc. VAT
Bids received 52 from SMEs
Contracts signed 1latest 12 Jan 2024
Awarded toValueDateStatus
Capita Business Services LtdPayroll, HR Administration and Associated Services£186,270 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic2——

Contracting authority & participating public bodies

Haberdashers’ Academies Trust South

Contracting authorityEducationEducation InstituteEducation Hatcham College, Jerningham Road, London , London, SE14 5NYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria