Official UK procurement notice
Gwelliannau i / Improvement works to the ‘Materials Recovery Facility’ (MRF) Ystâd Ddiwydiannol Cibyn, Caernarfon, Gwynedd, LL55 2BD
Authority: Cyngor Gwynedd (Public body)
What is being bought
Published requirement descriptionThe Authority has recently secured additional floor space within the Materials Recycling Facility (MRF) following the relocation of the confidential paper shredding operation to another area of the depot. This additional space presents an opportunity to redesign and optimise the existing MRF layout to improve operational performance and future-proof the facility.
The Authority is seeking a suitably qualified and experienced Tenderer to undertake the design, supply, installation, commissioning, and testing of a redesigned materials recycling line incorporating both the existing and newly available floor areas.
The redesigned solution shall aim to:
- Improve operational efficiency and throughput.
- Enhance health, safety, and welfare standards.
- Increase automation and reduce manual handling where practicable.
- Reduce contamination levels within material streams.
- Improve the quality and value of recovered materials.
- Provide flexibility to accommodate future changes in recycling materials and processing requirements.
The scope of works shall include, but not be limited to:
- Assessment of the existing MRF operation and site constraints.
- Design of a new MRF layout and processing line.
- Removal and disposal, or relocation where applicable, of existing MRF equipment.
- Supply of all new equipment required for the proposed solution.
- Integration of both existing and new equipment into the redesigned processing line.
- Installation, commissioning, performance testing, and handover of the complete system.
- Provision of operator training and relevant documentation.
- Provision of warranties for all new equipment supplied under the Contract.
- Provision of ongoing maintenance and support services, including details of response times and planned preventative maintenance arrangements.
The Tenderer shall demonstrate that the proposed solution represents best value for money and is capable of delivering a safe, efficient, reliable, and future-ready recycling operation throughout the contract term.
Previous notices linked to this procurement;
A Planned Procurement Notice (UK3) was published in relation to this procurement through Sell2Wales (OCID reference number: ocds-h6vhtk-0544d7) in December 2025, to make the market aware that we intended on going out to market to procure a Contractor to undertake Improvement works to the Materials Recycling Facility (MRF), Cibyn Industrial Estate, Caernarfon, Gwynedd in 2026
Preliminary Market Engagement (UK2)
Prior to commencement of this procurement, the Authority undertook preliminary market engagement in accordance with section 16 of the Procurement Act 2023 and published a UK2 Preliminary Market Engagement Notice through Sell2Wales (OCID reference number: ocds-h6vhtk-05faec)
The purpose of the engagement was to obtain market feedback and insights to help inform the procurement strategy, specification, and delivery requirements for the proposed improvement works to the Materials Recycling Facility (MRF).
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Mae'r Awdurdod wedi sicrhau gofod llawr ychwanegol yn ddiweddar o fewn y Cyfleuster Adfer Deunyddiau (MRF) yn sgil adleoli'r broses malu papur cyfrinachol i ran arall o'r depo. Mae'r gofod ychwanegol hwn yn darparu cyfle i ailgynllunio ac optimeiddio cynllun presennol y MRF er mwyn gwella perfformiad gweithredol a sicrhau bod y cyfleuster yn gallu ymateb i ofynion y dyfodol.
Mae'r Awdurdod yn ceisio Tendrwr cymwys a phrofiadol i ymgymryd â dylunio, cyflenwi, gosod, comisiynu a phrofi llinell brosesu ailgylchu wedi'i hailgynllunio, gan ymgorffori'r gofod llawr presennol a'r gofod ychwanegol newydd.
Dylai'r ateb arfaethedig anelu at:
- Wella effeithlonrwydd gweithredol a chynyddu'r capasiti prosesu.
- Gwella safonau iechyd, diogelwch a llesiant.
- Cynyddu awtomeiddio a lleihau trin deunyddiau â llaw lle bo'n ymarferol.
- Lleihau lefelau halogiad o fewn ffrydiau deunyddiau.
- Gwella ansawdd a gwerth y deunyddiau a adferir.
- Darparu hyblygrwydd i allu ymateb i newidiadau yn y dyfodol mewn deunyddiau ailgylchu neu ofynion prosesu.
Bydd cwmpas y gwaith yn cynnwys, ond ni fydd yn gyfyngedig i:
- Asesu gweithrediadau presennol y MRF a chyfyngiadau'r safle.
- Dylunio cynllun newydd a llinell brosesu newydd ar gyfer y MRF.
- Datgomisiynu, symud neu waredu offer presennol y MRF fel sy'n briodol.
- Cyflenwi'r holl offer newydd sydd eu hangen ar gyfer yr ateb arfaethedig.
- Integreiddio offer presennol ac offer newydd i mewn i'r llinell brosesu wedi'i hailgynllunio.
- Gosod, comisiynu, profi perfformiad a throsglwyddo'r system gyflawn.
- Darparu hyfforddiant i weithredwyr ynghyd â'r holl ddogfennau perthnasol.
- Darparu gwarantau ar gyfer yr holl offer newydd a gyflenwir o dan y Contract.
- Darparu trefniadau cynnal a chadw a chymorth parhaus, gan gynnwys manylion amseroedd ymateb a rhaglenni cynnal a chadw ataliol wedi'u cynllunio.
Rhaid i'r Tendrwr ddangos bod yr ateb arfaethedig yn cynrychioli gwerth gorau am arian ac yn gallu darparu gweithrediad ailgylchu diogel, effeithlon, dibynadwy ac addas ar gyfer anghenion y dyfodol drwy gydol cyfnod y contract.
Hysbysiadau blaenorol sy'n gysylltiedig â'r caffael hwn;
Cyhoeddwyd Hysbysiad Caffael Arfaethedig (UK3) mewn perthynas â'r caffaeliad hwn drwy Sell2Wales (rhif cyfeirnod OCID: ocds-h6vhtk-0544d7) ym mis Rhagfyr 2025. Diben yr hysbysiad oedd rhoi gwybod i'r farchnad am fwriad yr Awdurdod i fynd allan i dendr i benodi Contractwr i ymgymryd â gwaith gwella yng Nghyfleuster Adfer Deunyddiau (MRF) Stad Ddiwydiannol Cibyn, Caernarfon, Gwynedd yn ystod 2026.
Ymgysylltu Rhagarweiniol â'r Farchnad (UK2)
Cyn dechrau'r caffaeliad hwn, cynhaliodd yr Awdurdod Ymgysylltu Rhagarweiniol â'r Farchnad yn unol ag Adran 16 o Ddeddf Caffael 2023 a chyhoeddodd Hysbysiad Ymgysylltu Rhagarweiniol â'r Farchnad UK2 drwy Sell2Wales (rhif cyfeirnod OCID: ocds-h6vhtk-05faec).
Cynhaliwyd yr ymgysylltiad hwn er mwyn cael adborth a gwybodaeth gan y farchnad i lywio'r strategaeth gaffael, y fanyleb a'r gofynion cyflawni ar gyfer y gwaith gwella arfaethedig yng Nghyfleuster Adfer Deunyddiau (MRF).
CPV: Environmental improvement works
The lotProcurement structure
single lot · value publishedLot #1Published value£1,200,000
- Condition of participation
Please refer to ITT and documents in etenderwales.bravosolution.co.uk ↗ for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Questions: 80%
- Commerical Envelope: 15%
- Social Value: 5%
Published award criteria (3)
- Technical Questions: The Technical Questions will assess the quality and suitability of the tenderers proposed design, including how effectively it meets the requirements of the Specification.
- Social Value: The Authority is committed to increasing the economic, environmental and social wellbeing outcomes delivered to our communities because of what we procure. This tender process therefore includes a Social Value Assessments (Appendices no 3 - Social Value Commitments) where contractors will need to state what time and/or monetary contributions they would commit to deliver for total contract price before competition of the works.
- Commerical Envelope: Tenderers are required to submit a proposed design for the improvement works to the Materials Recovery Facility (MRF), together with a detailed cost breakdown for delivering that design. The Tenderer's Total Tender Price must represent the full cost of designing, supplying, installing, commissioning and bringing the proposed solution into operation, including all ancillary works necessary for successful delivery. Tenderers must ensure that their submitted price reflects their proposed design and includes all costs necessary to deliver the requirements of the contract. Tenderer’s must complete the Pricing Schedule provided Appendices and should be submitted in the Commercial envelope within Etenderwales portal.
- Condition of participation
Please refer to ITT and documents in etenderwales.bravosolution.co.uk ↗ for further information.
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £1,195,089 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Cyngor Gwynedd buys Roof works and other special trade construction works (CPV 4526), and who usually turns up
Cyngor Gwynedd’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Roof works and other special trade construction works (CPV 4526) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 6 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid43% / 0%
2–357% / 18%
4–60% / 55%
7+0% / 27%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate77% / 38%
Within ±2%9% / 50%
Above estimate14% / 13%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4526Published estimate£1.2m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid5%
2–363%
4–617%
7+15%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 17 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£957k–£1.2m
Estimate£1.2m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £3.6m12 awards in 36m · last 4 months ago | 1 live · £379k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=4 | |
| £990k4 awards in 36m · last 1 months ago | None on file | 34% below n=1 | |
| £102k9 awards in 36m · last this month | None on file | 32% below n=1 | |
| £976k1 awards in 36m · last 8 months ago | None on file | 2% below n=1 | |
| £63k1 awards in 36m · last 7 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the match score are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Oct 2026, 17:00 BST
- Last source update
- 16 Oct 2026, 17:00 BST
- Authority reference
Project No 61550 - ITT122009- FTS notice number
2026/S 000-098200- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078a24Find a Tender
How to participate & submission route
Official notice Submit via Jaggaer- Requests to participate (first stage)
- —
- Tender submission deadline
- 10 Dec 2026, 12:00 GMT
- Clarification deadline
- 19 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
16 Oct 2026 → 25 Feb 2027 · 4 dates- Tender notice published1 day ago16 Oct 2026, 17:00 BST
- Today17 Oct 2026
- Clarification questions byin 33 days19 Nov 2026, 12:00 GMT
- Submission deadlinein 54 days10 Dec 2026, 12:00 GMT
- Contract startsin 131 days25 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published16 Oct 2026, 17:00 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please refer to ITT and document in https://etenderwales.bravosolution.co.uk/ for further information.
- Technical specifications Please refer to ITT and documents in https://etenderwales.bravosolution.co.uk/ for further information.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender