Find a TenderPast planning noticePlanned procurement notice
Published 17 Oct 2025, 14:05 BST

Official UK procurement notice

Gun Wharf Refurbishment Works

Official notice

Authority: Medway Council (Local council)

WorksOpen procedureAbove thresholdSME suitable
Planned pipeline value£16,000,000pipeline notice, not a live tender
Tender notice expected 28 Nov 2025from the planned procurement notice
Contract term 1 yr 4 moends 24 Sept 2027 · starts 18 May 2026
Notice summaryFrom the published notice

Gun Wharf, a Grade II listed building designed by Arup Associates and completed in 1978, presents a unique challenge: modernising a historically significant structure while preserving its architectural integrity. This refurbishment project seeks to enhance several key areas, including the entrance reception, canteen, restrooms, external social spaces, and car park. The initial driver for the refurbishment was the need to address Reinforced Autoclaved Aerated Concrete (RAAC) issues, ensuring the building’s long-term structural integrity. Design development between Stage 4A and Stage 4B is excluded from this programme.

What is being bought

Published requirement description

Gun Wharf Refurbishment – Project Overview (Brief)

Gun Wharf, a Grade II listed building designed by Arup Associates and completed in 1978, presents a unique challenge: modernising a historically significant structure while preserving its architectural integrity. This refurbishment project seeks to enhance several key areas, including the entrance reception, canteen, restrooms, external social spaces, and car park. A central objective is to improve the spatial relationships within the building to foster a more cohesive and efficient working environment.

The initial driver for the refurbishment was the need to address Reinforced Autoclaved Aerated Concrete (RAAC) issues, ensuring the building’s long-term structural integrity. While this issue is now being resolved, the project also presents an opportunity to deliver broader improvements.

A major focus is the proposed upgrade to mechanical and electrical (M&E) systems, aimed at enhancing the building’s atmosphere, safety, and sustainability. Remaining fluorescent lighting will be replaced with energy-efficient LED fixtures, prioritising dedicated luminaires over less effective retrofit solutions. External lighting will be redesigned and upgraded, with feature lighting introduced in the reception and canteen areas to create more welcoming and visually engaging spaces. Enhanced lighting controls will support flexible schemes and maximise energy savings.

This refurbishment represents a significant investment in Medway Council’s civic infrastructure. By tackling essential maintenance, improving energy performance, and optimising the workspace, the project will ensure Gun Wharf remains a functional, sustainable, and welcoming public building for years to come.

The attached outline drawings provide an initial indication of the proposed refurbishment approach.

Anticipated Date:

•Issue Tender Documents 28th November 2025

•Appoint Contractor 20th April 2026

•Start on Site 18th May 2026

•Sectional Completion: Section 1 - 21st December 2026

•Sectional Completion: Section 2 - 24th September 2027

Section 1 includes completion of Level 5, Level 4, the north side of Level 3 (includes the Canteen and Council Chambers) and the reception area.

Exclusions / Assumptions

1.The programme is based on estimated costs as the full extent of the works have not been determined by the client and may be subject to design refinement and value engineering.

2.Design development between Stage 4A and Stage 4B is excluded from this programme.

3.The Programme is subject to change and redefining of priorities.

Anticipated Budget

Overall Contract Budget would be in the region for £15-£16 million

To view this notice, please click here:

www.kentbusinessportal.org.uk/delta/viewNotice.html ↗

CPV: Construction work for commercial buildings

The lotProcurement structure

single lot · value published
Lot #1Planned 1 yr 4 moSMEPublished value£16,000,000
Contract period: 18 May 2026 – 24 Sept 2027 (1 yr 4 mo)Value: £16,000,000 exc. VAT · £19,200,000 inc. VAT
Delivery: South EastEligibility: SME eligible

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Oct 2025, 14:05 BST
Last source update
17 Oct 2025, 14:05 BST
Award evaluation window
Submission end – 20 Apr 2026
FTS notice number
2025/S 000-066341
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Construction work for commercial buildings
Delivery area
South East (UKJ41)
Official registry OCID
ocds-h6vhtk-05cee9 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
23 Jan 2026, 17:00 GMT
Clarification deadline
23 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Oct 2025 → 18 May 2026 · 6 dates
  1. Planning notice published380 days ago
    17 Oct 2025, 14:05 BST
  2. Tender notice expected338 days ago
    28 Nov 2025, 23:59 GMT
  3. Clarification questions by282 days ago
    23 Jan 2026, 17:00 GMT
  4. Submission deadline282 days ago
    23 Jan 2026, 17:00 GMT
  5. Award decision expected by195 days ago
    20 Apr 2026, 23:59 BST
  6. Contract starts168 days ago
    18 May 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Planned procurement notice published
    17 Oct 2025, 14:05 BST
    UK3

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Medway Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWYH-3898-LDQR Medway Council Gun Wharf, Dock Road, Chatham, South East, ME4 4TRContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure