Find a TenderClosedTender notice
Published 6 May 2025, 11:59 BST

Official UK procurement notice

Guildhall Yard East PM,CA&EA Appointment

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£150,000≈ £60k / year · £180,000 inc. VAT
Submissions closed 23 May 2025
Next notice expected 7 May 2025
Contract term 2 yrs 6 moends 30 Dec 2027 · starts 30 Jun 2025

What is being bought

Published requirement description

The City of London Corporation (the City) invites Tenders for the provision of Project Management & Contract Administration / Employer’s Agent Consultant services to manage and deliver the Guildhall Yard East (GYE) project.

This project requires all personnel involved to hold the below security clearances due to the sensitive nature of the Tactical Firearms Training Facility.

  • Non-Police Personnel Vetting (NPPV) Level 3
  • Security Clearance (SC)

The Consultant's primary duties will cover project management, contract administration, and employer’s agent roles across RIBA Stages 3 to 7. This will include:

  • Managing design progression from RIBA Stage 2.
  • Supporting internal Gateway governance processes (Gateway 3–6).
  • Overseeing a Two Stage Design & Build procurement route.
  • Administering contracts under the JCT Design & Build form.
  • Facilitating risk management, financial control, change management, and stakeholder engagement.
  • Ensuring compliance with statutory and regulatory requirements, Net Zero Design Standards, and Non-Police Personnel Vetting Level 3 (NPPV3) clearances.
  • Managing handover, commissioning, defect rectification, and post-completion review phases.

Please see full scope of services within the tender documents.

This project supports the modernisation of the City of London Police (CoLP) estate within the Guildhall Yard East building.

The duration of the contract is approximately 2.5 years

CPV: Construction consultancy services

The lotProcurement structure

single lot · value published
Lot #1 2 yrs 6 moSMEVCSEPublished value£150,000
Contract period: 30 Jun 2025 – 30 Dec 2027 (2 yrs 6 mo)Value: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation
    1. Vetting

    This project requires all personnel involved to hold the appropriate security clearances due to the sensitive nature of the Tactical Firearms Training Facility.

    Please confirm and provide evidence that the individuals proposed to work on this project hold both of the following:

    • Non-Police Personnel Vetting (NPPV) Level 3
    • Security Clearance (SC)

    Important:

    • All clearances must be in-date and valid for the duration of the contract.
    • Failure to provide full and sufficient evidence will result in an automatic Fail, and the supplier will be excluded from further evaluation.

    All bidders must be compliant with UK Living Wage.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Technical: 45%
  • Responsible Procurement: 15%
  • Commercial: 40%
Published award criteria (3)
  • Technical: Q1 Programme, Risks, Opportunities and Challenges Q2 Team Q3 Experience Q4 Managing Change and Scope Control Q5 Co-ordination Q6 Resource Q7 Interview
  • Responsible Procurement: Q1 Climate Action Q2 Social Value (a) Q3 Social Value (b)
  • Commercial: Best (lowest) price receives the maximum score available in this section; the remaining bids receive a score pro rata to the best price using the following calculation: Lowest Net Price = maximum points Lowest Net Price --------------------- X maximum points available Bidders Net Price See pricing schedule within tender documents.
Conditions of participation1
  • Condition of participation
    1. Vetting

    This project requires all personnel involved to hold the appropriate security clearances due to the sensitive nature of the Tactical Firearms Training Facility.

    Please confirm and provide evidence that the individuals proposed to work on this project hold both of the following:

    • Non-Police Personnel Vetting (NPPV) Level 3
    • Security Clearance (SC)

    Important:

    • All clearances must be in-date and valid for the duration of the contract.
    • Failure to provide full and sufficient evidence will result in an automatic Fail, and the supplier will be excluded from further evaluation.

    All bidders must be compliant with UK Living Wage.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 May 2025, 11:59 BST
Last source update
7 May 2025, 15:43 BST
FTS notice number
2025/S 000-019465
Latest notice
Tender notice (UK4)
Classification (CPV)
Construction consultancy services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-050cfb Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
23 May 2025, 12:00 BST
Clarification deadline
16 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £43,077.69

Timeline

6 May 2025 → 30 Jun 2025 · 6 dates
  1. Planning notice published
    6 May 2025, 11:59 BST
  2. Tender notice published
    7 May 2025, 15:43 BST
  3. Next notice expected
    7 May 2025, 23:59 BST
  4. Clarification questions by
    16 May 2025, 17:00 BST
  5. Submission deadline
    23 May 2025, 12:00 BST
  6. Contract starts
    30 Jun 2025, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 6 May 2025
  1. Preliminary market engagement notice published
    6 May 2025, 11:59 BST
    UK2
  2. Tender notice published
    7 May 2025, 15:43 BST
    UK4
  3. Status changed to active
    7 May 2025, 15:43 BST
  4. Procurement method changed
    7 May 2025, 15:43 BST
  5. Deadline published: 23 May 2025, 12:00 BST
    7 May 2025, 15:43 BST

Contracting authority & participating public bodies

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityPublic authority - sub-central government GB-PPON: PYQD-1693-MYXR PO Box 270, City of London, London, EC2P 2EJContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure