Official UK procurement notice
Grounds Maintenance, Winter Services and Arboricultural Tree Surveys
Authority: West Yorkshire Fire and Rescue Authority (Police & fire)
What is being bought2 lots · detail below
Published requirement descriptionWYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required. Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
- The authority expects to re-tender this requirement around 2 Jul 2030, 00:59 BST.
CPV: Grounds maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£715,000 together)Lot #1Grounds Maintenance and Winter ServicesAwardedRenewalPublished value£655,000
Grounds Maintenance and Winter Services. WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, and Winter Services, across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required.
Lot #2Arboricultural Tree Surveys.AwardedRenewalPublished value£60,000
Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Jul 2030
- First published
- 24 Oct 2025, 14:47 BST
- Last source update
- 30 Mar 2026, 12:02 BST
- Award evaluation window
- Submission end – 21 Jan 2026
- Authority reference
WYFRS2100- FTS notice number
2025/S 000-072156- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d384Find a Tender
How it was run
Official notice- Submission deadline
- 12 Dec 2025, 12:00 GMT
- Clarification deadline
- 8 Dec 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Oct 2025 → 1 Apr 2026 · 11 dates- Planning notice published364 days ago24 Oct 2025, 14:47 BST
- Market engagement351 days ago6 Nov 2025, 23:59 GMT
The tender is expected to be issued in November 2025, with a contract start date of April 2026. The contract term will last a minimum of 2 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 5 years. The estimated cost for the full contract term is between £650,000 and £715,000. Suppliers interested in participating are invited to email their expression of interest to [email protected] by 06/11/2025, and if possible, provide the following information:
- Main contact name, email, and phone number for follow-up communication.
- Any frameworks you are currently associated with.
- Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by April 2026
- A link to your website.
- Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: sell2.in-tend.co.uk/blpd/homeIn-tend ↗ portal.
- Tender notice published350 days ago7 Nov 2025, 15:56 GMT
- Next notice expected350 days ago7 Nov 2025, 23:59 GMT
- Clarification questions by319 days ago8 Dec 2025, 16:00 GMT
- Submission deadline315 days ago12 Dec 2025, 12:00 GMT
- Assessment summaries sent276 days ago21 Jan 2026
- Award decision expected by275 days ago21 Jan 2026, 23:59 GMT
- Standstill ends253 days ago12 Feb 2026, 23:59 GMT
- Latest notice published207 days ago30 Mar 2026, 12:02 BST
- Contract starts206 days ago1 Apr 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 24 Oct 2025- Preliminary market engagement notice published24 Oct 2025, 14:47 BSTUK2
- Tender notice published7 Nov 2025, 15:56 GMTUK4
- Status changed to active7 Nov 2025, 15:56 GMT
- Procurement method changed7 Nov 2025, 15:56 GMT
- Deadline published: 12 Dec 2025, 12:00 GMT7 Nov 2025, 15:56 GMT
- Contract award notice published3 Feb 2026, 14:28 GMTUK6
- Status changed to complete3 Feb 2026, 14:28 GMT
- Contract signature expected16 Feb 2026, 23:59 GMTscheduled
- Procurement termination notice published30 Mar 2026, 12:02 BSTUK12
Routine re-releases (4)
- 2025-10: 1 release · 24 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Grounds Maintenance and Winter Services1 award | |||
| NT Killingley LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2031Extensions: 3 x 12 month extensions | £375,726 inc. VAT | 21 Jan 2026 | Awarded |
| Lot 2 · Arboricultural Tree Surveys.1 award | |||
| UK Landscapes LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2031Extensions: 3 x 12 months | £13,361 inc. VAT | 21 Jan 2026standstill to 12 Feb 2026 | Standstill |
Contracts
Contract 1 · NT Killingley LtdSME
- Signed
- date not published
- Value
- —
- Period
- … – 31 Mar 2028
- Status
- cancelled (30 Mar 2026), The Authority hereby gives notice that the previously published Contract Award Notice is withdrawn. Following the award decision, new material information emerged relating to the application of TUPE, which significantly affects pricing and the competitive position of bidders. As this information was not available during the tender process, the Authority has determined that the award must be set aside in accordance with the Procurement Act 2023 and that the procurement must be discontinued to preserve transparency and equal treatment. No contract has been signed, and the Authority will undertake a new procurement process. Reason for withdrawal: Material change to the scope and commercial obligations (TUPE) arising post‑award.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Grounds Maintenance and Winter Services | 7final-stage tenders · 10 at stage one | 5 | 0 | — |
| 2 · Arboricultural Tree Surveys. | 8final-stage tenders · 10 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- N T KillingleyAwarded supplier
- UK Landscapes ltdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender