Official UK procurement notice
Grounds Maintenance · UK public procurement notice
Authority: Beyond Housing Limited (Public body)
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Published estimate£18,200,000envelope for 3 lots · £18,200,000 inc. VAT · 1 value update
Submissions closed 20 Jan 2026awarded 18 Feb 2026
Awarded to GROUNDWORK NORTH EAST +4 more3 awards
Contract term 5 yrsends 31 Mar 2031 · up to 1 Apr 2033 with extensions · starts 1 Apr 2026
What is being bought3 lots · detail below
Published requirement descriptionFull scope of maintenance services including; Routine Grass Cutting, Shrub & hedge beds/maintenance, Wetland and Water courses, Formal areas, Naturalized areas, Invasive weed control (i.e. Japanese knot weed), Garage sites weed control, Hedge reduction, Paths and curb edging, Herbaceous control, Hard shrub pruning, Compulsory Gardens (select number of residential property gardens in the Redcar, Scarborough and Whitby areas) , Banks above 45 degrees, Block maintenance.
CPV: Grounds maintenance services
Lots and requirements (3)Procurement structure
3 lots · all with a published value · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1NorthAwardedRenewal North East, Yorkshire & HumberPublished value£0
The source published no individual description for this lot.
Lot #2WhitbyAwardedRenewal Yorkshire & HumberPublished value£0
The source published no individual description for this lot.
Lot #3SouthAwardedRenewal Yorkshire & HumberPublished value£0
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (2)
- Quality Questions: 60%
- Price: 40%
Published award criteria (2)
- Quality Questions
- Price
Lot distribution rule: N/A
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2025, 12:15 BST
- Last source update
- 3 Aug 2026, 09:42 BST
- Award evaluation window
- Submission end – 9 Feb 2026
- Authority reference
BH-2025-0155- FTS notice number
2025/S 000-078941- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a6a5Find a Tender
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 20 Jan 2026, 12:00 GMT
- Clarification deadline
- 13 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
2 Oct 2025 → 3 Aug 2026 · 10 dates- Planning notice published379 days ago2 Oct 2025, 12:15 BST
- Market engagement364 days ago16 Oct 2025, 23:59 BST
Beyond Housing are conducting a market engagement survey to gain insight from contractors on current practices, preferred contract structures, additional services and contract mobilisation expectations.
Contractors are able to engage in the pre-market engagement by completing the Beyond Housing Market Research form which is located on the Intend system - in-tendhost.co.uk/beyondhousing/ ↗
The deadline for returns is 16 October 2025.
- Tender notice published318 days ago2 Dec 2025, 13:55 GMT
- Clarification questions by276 days ago13 Jan 2026, 12:00 GMT
- Submission deadline269 days ago20 Jan 2026, 12:00 GMT
- Award decision expected by248 days ago9 Feb 2026, 23:59 GMT
- Assessment summaries sent240 days ago18 Feb 2026
- Standstill ends226 days ago3 Mar 2026, 23:59 GMT
- Contract starts198 days ago1 Apr 2026, 00:00 BST
- Latest notice published74 days ago3 Aug 2026, 09:42 BST
Notice history
10 events · 4 releases on Find a Tender · since 2 Oct 2025- Preliminary market engagement notice published2 Oct 2025, 12:15 BSTUK2
- Tender notice published2 Dec 2025, 13:55 GMTUK4
- Published value updated2 Dec 2025, 13:55 GMT
- Status changed to active2 Dec 2025, 13:55 GMT
- Procurement method changed2 Dec 2025, 13:55 GMT
- Deadline published: 20 Jan 2026, 12:00 GMT2 Dec 2025, 13:55 GMT
- Contract award notice published20 Feb 2026, 13:59 GMTUK6
- Status changed to complete20 Feb 2026, 13:59 GMT
- Contract signature expected25 Mar 2026, 23:59 GMTscheduled
- Contract details notice published3 Aug 2026, 09:42 BSTUK7
Routine re-releases (4)
- 2025-10: 1 release · 2 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value (inc. VAT) £14,394,8143 awards inc. VAT; no net value published
Bids received 128 from SMEs
Named bidders 8published on the award notice
Contracts signed 3latest 1 Apr 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North1 award | |||
| GROUNDWORK NORTH EASTVCSE, Glendale Countryside Limitedjoint awardProvision of Grounds Maintenance Services - Lot 1 - 11 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033Extensions: The contract shall be renewable upon mutual agreement between Beyond Housing Ltd and the selected contractor for an additional period of up to 2 years, on a 1 + 1 basis, subject to satisfactory performance and compliance with the terms and conditions of the contract. | £7,370,468 inc. VAT | 18 Feb 2026 | Awarded |
| Lot 2 · Whitby1 award | |||
| CEDARWOOD & SON LTDSME, J.J. HARRISON LANDSCAPES LTDSMEjoint awardProvision of Grounds Maintenance Services - Lot 21 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033Extensions: The contract shall be renewable upon mutual agreement between Beyond Housing Ltd and the selected contractor for an additional period of up to 2 years, on a 1 + 1 basis, subject to satisfactory performance and compliance with the terms and conditions of the contract. | £1,937,908 inc. VAT | 18 Feb 2026 | Awarded |
| Lot 3 · South1 award | |||
| UK Landscapes LtdSMEProvision of Grounds Maintenance Services - Lot 31 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033Extensions: The contract shall be renewable upon mutual agreement between Beyond Housing Ltd and the selected contractor for an additional period of up to 2 years, on a 1 + 1 basis, subject to satisfactory performance and compliance with the terms and conditions of the contract. | £5,086,438 inc. VAT | 18 Feb 2026 | Awarded |
Contracts
Grounds Maintenance · GROUNDWORK NORTH EASTVCSE, Glendale Countryside Limited
- Signed
- 1 Apr 2026
- Value
- £7,370,468 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033 with extensions
- Status
- active
- Extensions
- Two one year extensions: 01/04/2031 - 31/03/2032 01/04/2032 - 31/03/2033 If required
3 agreed KPIs: Scheduled visits - attended on window published · Right first time - all scheduled work completed within 24 hours · Zero major non conformances.
- Scheduled visits - attended on window published
- Right first time - all scheduled work completed within 24 hours, Right first time - all scheduled work completed within 24 hours
- Zero major non conformances., Zero major non-conformances.
Grounds Maintenance Services · CEDARWOOD & SON LTDSME, J.J. HARRISON LANDSCAPES LTDSME
- Signed
- 1 Apr 2026
- Value
- £1,937,908 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033 with extensions
- Status
- active
- Extensions
- 01/04/2031 - 31/03/2032 01/04/2032 - 31/03/203 2 one year extensions available
3 agreed KPIs: Scheduled visits - attended on window published · Right first time - all scheduled work completed within 24 hours · Zero major non-conformances.
- Scheduled visits - attended on window published
- Right first time - all scheduled work completed within 24 hours
- Zero major non-conformances.
Grounds Maintenance · UK Landscapes LtdSME
- Signed
- 1 Apr 2026
- Value
- £5,086,438 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033 with extensions
- Status
- active
- Extensions
- 01/04/2031-31/03/2032 01/04/2032-31/03/2033
3 agreed KPIs: Scheduled visits - attended on window published · Right first time - all scheduled work completed within 24 hours · Zero major non-conformances.
- Scheduled visits - attended on window published
- Right first time - all scheduled work completed within 24 hours
- Zero major non-conformances.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North | 7final-stage tenders · 10 at stage one | 3 | 0 | — |
| 2 · Whitby | 4final-stage tenders | 4 | 0 | — |
| 3 · South | 1final-stage tenders | 1 | 0 | — |
Who bid
- wonGlendale Countryside Limited · North West England · 1
- wonGroundwork North East & CumbriaSME · North East England · 1
- wonUK LANDSCAPES LIMITEDSME · North West England · 3
- did not winCHEQUERS CONTRACT SERVICES LIMITED · East of England · 1
- did not winGOULD LANDSCAPES LIMITEDSME · South East England · 1
- did not winGROUND CONTROL LIMITED · East of England · 1
- did not winidverde Limited · West Midlands · 1
- did not winMALC FIRTH LANDSCAPES LIMITEDSME · East Midlands · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
10 commercial parties on the notice · 5 awarded- CEDARWOOD & SON LTDAwarded supplier
- CHEQUERS CONTRACT SERVICES LIMITEDBidder / tenderer
- GOULD LANDSCAPES LIMITEDBidder / tenderer
- GROUND CONTROL LIMITEDBidder / tenderer
- Glendale Countryside LtdAwarded supplier
- Groundwork NE & CumbriaAwarded supplier
- J.J. HARRISON LANDSCAPES LTDAwarded supplier
- MALC FIRTH LANDSCAPES LIMITEDBidder / tenderer
- UK LANDSCAPES LIMITEDAwarded supplier
- idverde LimitedBidder / tenderer
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender