Find a TenderAwardedContract details notice

Published 2 Oct 2025, 16:35 BST

Official UK procurement notice

Grounds Maintenance Services for University Hospitals Birmingham NHS Foundation Trust

Authority: University Hospitals Birmingham NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: West Midlands (UKG)

Published estimate£2,010,000≈ £670k / year · £2,412,000 inc. VAT34% below final estimate

Submissions closed 7 Nov 2025awarded 12 Feb 2026

Awarded to M&BG Ltd2 awards

Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Provision of a comprehensive, output‑based grounds maintenance service across University Hospitals Birmingham sites, covering routine and seasonal maintenance, tree works, winter gritting, waste and litter management, biodiversity support, and all associated reporting, performance monitoring and reactive works.

No preliminary market engagement: The Contracting Authority determined that prior publication would not provide any additional benefit or engagement beyond the Tender Notice

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£2,010,000

Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £2,010,000 exc. VAT · £2,412,000 inc. VAT

Extensions: The initial contract term shall be three years with the potential for two separate one-year extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract. · The initial contract term shall be three years with the potential for two separate one-year extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.

77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 40%Social value: 20%

Published sub-criteria (3)

Technical: 40%
Commercial: 40%
Social Value: 20%

Published award criteria (3)

Social Value
Technical
Commercial

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Oct 2025, 16:35 BST
Last source update: 13 Apr 2026, 11:26 BST
Award evaluation window: Submission end – 2 Dec 2025
FTS notice number: 2025/S 000-061901
Latest notice: Contract details notice (UK7)
Classification (CPV): Grounds maintenance services
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-05a74f Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Submission deadline: 7 Nov 2025, 17:00 GMT
Clarification deadline: 27 Oct 2025, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

2 Oct 2025 → 13 Apr 2026 · 8 dates

Tender notice published385 days ago
2 Oct 2025, 16:35 BST
Clarification questions by360 days ago
27 Oct 2025, 17:00 GMT
Submission deadline349 days ago
7 Nov 2025, 17:00 GMT
Award decision expected by324 days ago
2 Dec 2025, 23:59 GMT
Contract starts295 days ago
1 Jan 2026
Standstill ends253 days ago
11 Feb 2026, 23:59 GMT
Assessment summaries sent253 days ago
12 Feb 2026
Latest notice published192 days ago
13 Apr 2026, 11:26 BST

Notice history

7 events · 5 releases on Find a Tender · since 2 Oct 2025

Tender notice published
2 Oct 2025, 16:35 BST
UK4
Contract award notice published
2 Feb 2026, 16:06 GMT
UK6
Status changed to complete
2 Feb 2026, 16:06 GMT
Contract award notice published
12 Feb 2026, 14:44 GMT
UK6
Contract award notice published
12 Feb 2026, 15:14 GMT
UK6
Contract signature expected
25 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
13 Apr 2026, 11:26 BST
UK7

Routine re-releases (5)

2026-02: 1 release · 2 Feb 2026
2025-10: 1 release · 2 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £1,327,5791 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 66 from SMEs

Contracts signed 1latest 11 Mar 2026

Awarded to	Value	Date	Status
M&BG LtdSME25 Feb 2026 – 24 Feb 2029 · up to 24 Feb 2031Extensions: The initial contract term shall be three years with the potential for two separate one‑year extension periods by election of the Contracting Authority for a maximum total duration of 5 years. · Options: This procurement may be accessed by any party within the Birmingham and Solihull (BSOL) Integrated Care System (ICS) throughout the duration of the contract · Amended: Updated contract dates. · Amended: Updated contract dates.	£1,327,579same award published again · counted once	12 Feb 2026standstill to 11 Feb 2026	Standstill
M&BG LtdSME	£1,327,579 †	—	Awarded

Contracts

Grounds Maintenance Services for University Hospitals Birmingham NHS Foundation Trust · M&BG LtdSME
Signed
11 Mar 2026
Value
£1,327,579
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
The initial contract term shall be three years with the potential for two separate one‑year extension periods by election of the Contracting Authority for a maximum total duration of 5 years.
Options
This procurement may be accessed by any party within the Birmingham and Solihull (BSOL) Integrated Care System (ICS) throughout the duration of the contract
No agreed KPIs: Contract does not exceed £5 million (including VAT)

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

University Hospitals Birmingham NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PWVL-6877-BXXV Mindelsohn Way, Birmingham, West Midlands, B15 2WBContact email

Bidders & participating suppliers

1 commercial party on the notice

M & BG LIMITEDAwarded supplierGB-COH: 07486597 Azzurri House Walsall Road Aldridge, Walsall, West Midlands, WS9 0RBContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Apr 2026, 11:26 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Feb 2026, 15:14 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Feb 2026, 14:44 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Feb 2026, 16:06 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Oct 2025, 16:35 BST