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Published 17 Jun 2026, 21:00 BST

Official UK procurement notice

Grounds Maintenance · UK public procurement notice

Official notice

Authority: Karbon Homes (Public body)

Framework agreement11 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: North East (UKC)
Framework ceiling (notional)£3,420,000total for 11 lots · framework ceiling, not attributable revenue
Submissions closed 13 Jul 2026awarded 15 Oct 2026
Awarded to THE AZURE CHARITABLE FOUNDATION +4 more10 awards
Framework period 2 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2027

What is being bought11 lots · detail below

Published requirement description

Karbon Homes wish to appoint experienced and competent Contractors to deliver grounds maintenance services. The main areas requiring maintenance are:

  • A multitude of public open space sites which are mainly grassed, ranging from large parks to open spaces of just a few square metres.
  • Grounds maintenance at a variety of other owned properties located throughout the Karbon geographical footprint.

All documents relating to this tender are available to download from the Panacea e-Sourcing portal.

Submission Instructions:

Electronically via the e-Sourcing portal. Suppliers must submit one copy of their tender electronically, with any additional documents required or requested. Documents must be compatible with Microsoft Office or Adobe/PDF.

Should you require technical support with the e-Sourcing portal please email them directly at:

Tenders must be submitted using the above e-Sourcing portal. Tenders submitted via postal, or email methods will not be accepted.

CPV: Grounds maintenance services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
4 bids on the busiest of 9 lots · 5 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 1 Apr 2027
Published description of the framework

All Lots on this Framework are single supplier lots and therefore all contracts placed will be awarded to one successful supplier per lot.

Lots and requirements (11)Procurement structure

11 lots · 10 with a published value · same evaluation weights on every lot

Every one of these 10 lots carries the same published figure, £410,400: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Karbon operational area 4AwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #2AwardedLot estimate not published

The source published no individual description for this lot.

Lot #3Karbon operational area 1ARenewal 2 yrsSMEVCSEceiling above

Grounds maintenance services in Karbon operational area 1A as as detailed in Annex 7- Specification.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #4Karbon operational area 1BAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #5Karbon operational area 1CAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #6Karbon operational area 2AAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #7Karbon operational area 2BAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #8Karbon operational area 5AAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #9Karbon operational area 5BAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #10Karbon operational area 6AAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services
Lot #11Karbon operational area 6BAwardedRenewal 2 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: This Contract will be for a period of 24 months with optional 2 x 12-month extensions.
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Quality: 50%
  • Commercial schedule: 40%
  • Social Value: 10%
Published award criteria (3)
  • Commercial schedule
  • Quality: Quality will be assessed as follows: Capacity, competency, skills, experience & continuity 15% Customer service 15% Health & safety 10% Contract management 10%
  • Social Value
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Grounds Maintenance” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Jun 2026, 21:00 BST
Last source update
15 Oct 2026, 17:29 BST
Award evaluation window
Submission end – 3 Aug 2026
Authority reference
202603- GS16
FTS notice number
2026/S 000-057344
Latest notice
Contract award notice (UK6)
Classification (CPV)
Grounds maintenance services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-06b78d Find a Tender

How it was run

Official notice
Run through: Panacea
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
13 Jul 2026, 12:00 BST
Clarification deadline
30 Jun 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

app.panacea-software.com/KarbonHomes/eRFX-Sup… ↗

Timeline

17 Jun 2026 → 1 Apr 2027 · 8 dates
  1. Tender notice published125 days ago
    17 Jun 2026, 21:00 BST
  2. Clarification questions by112 days ago
    30 Jun 2026, 17:00 BST
  3. Admission / appointment period ends99 days ago · period end, not a bid countdown
    13 Jul 2026, 12:00 BST
  4. Award decision expected by78 days ago
    3 Aug 2026, 23:59 BST
  5. Assessment summaries sent6 days ago
    15 Oct 2026
  6. Latest notice published5 days ago
    15 Oct 2026, 17:29 BST
  7. Today
    20 Oct 2026
  8. Standstill endsin 6 days
    26 Oct 2026, 23:59 GMT
  9. Contract startsin 162 days
    1 Apr 2027

Notice history

4 events · 2 releases on Find a Tender · since 17 Jun 2026
  1. Tender notice published
    17 Jun 2026, 21:00 BST
    UK4
  2. Contract award notice published
    15 Oct 2026, 17:29 BST
    UK6
  3. Status changed to complete
    15 Oct 2026, 17:29 BST
  4. Contract signature expected
    23 Nov 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 510 awards · see the list ↓
Bids received 43 from SMEs · busiest of 9 lots
Awarded toValueDateStatus
Lot 1 · Karbon operational area 41 award
NURTURE LANDSCAPES LIMITED1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£232,34415 Oct 2026standstill to 26 Oct 2026Standstill
Lot 21 award
THE AZURE CHARITABLE FOUNDATIONVCSE1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£466,64415 Oct 2026standstill to 26 Oct 2026Standstill
Lot 4 · Karbon operational area 1B1 award
ASHWOOD GROUNDS MAINTENANCE LIMITEDSME1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£422,86315 Oct 2026standstill to 26 Oct 2026Standstill
Lot 5 · Karbon operational area 1C1 award
THE AZURE CHARITABLE FOUNDATIONVCSE1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£426,35615 Oct 2026standstill to 26 Oct 2026Standstill
Lot 6 · Karbon operational area 2A1 award
THE AZURE CHARITABLE FOUNDATIONVCSE1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£597,26415 Oct 2026standstill to 26 Oct 2026Standstill
Lot 7 · Karbon operational area 2B1 award
Practical LandscapesSME1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£263,69015 Oct 2026standstill to 26 Oct 2026Standstill
Lot 8 · Karbon operational area 5A1 award
Practical LandscapesSME1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£263,95915 Oct 2026standstill to 26 Oct 2026Standstill
Lot 9 · Karbon operational area 5B1 award
Practical LandscapesSME1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£290,25815 Oct 2026standstill to 26 Oct 2026Standstill
Lot 10 · Karbon operational area 6A1 award
ESSENCE ESTATES NE LTDSME1 Apr 2027 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 month extensions.£401,84315 Oct 2026standstill to 26 Oct 2026Standstill
Lot 11 · Karbon operational area 6B1 award
supplier not published—15 Oct 2026Awarded

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Karbon operational area 43final-stage tenders00—
Lot 23final-stage tenders11—
4 · Karbon operational area 1B3final-stage tenders11—
5 · Karbon operational area 1C3final-stage tenders11—
6 · Karbon operational area 2A3final-stage tenders11—
7 · Karbon operational area 2B2final-stage tenders10—
8 · Karbon operational area 5A4final-stage tenders30—
9 · Karbon operational area 5B3final-stage tenders20—
10 · Karbon operational area 6A3final-stage tenders20—

Contracting authority & participating public bodies

Karbon Homes

Contracting authorityPublic authority - sub-central government GB-PPON: PCDL-6326-LXPW 5 Gosforth Park, Gosforth Business Park, Newcastle upon Tyne, North East, NE12 8EGContact name, email

Framework contractors & participating bidders

5 commercial parties on the notice
  • ASHWOOD GROUNDS MAINTENANCE LIMITEDFramework contractorGB-COH: 11166103 Unit 1H, Block 1,Admiral Business Park,, Cramlington, North East, NE23 1WGContact email
  • ESSENCE ESTATES NE LTDFramework contractorGB-PPON: PZZH-6212-MPGZ Hagg House Farm Esh Winning, Durham, North East, DH7 9QBContact email
  • NURTURE LANDSCAPES LIMITEDFramework contractorGB-PPON: PLQY-4165-LNPN Nursery Court London Road, Windlesham, South East, GU20 6LQContact email
  • Practical LandscapesFramework contractorGB-PPON: PJTV-3959-NCTH Low Hall Haydon Bridge, Haydon Bridge, North East, NE47 6AFContact email
  • THE AZURE CHARITABLE FOUNDATIONFramework contractorGB-PPON: PYPQ-6786-DWJD McCallum House, Kielder Avenue Kielder Avenue, Cramlington, North East, NE23 8JTContact email

Official documents & specifications (11)

Official links; attachments are not copied

Notices published for this procedure

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