Official UK procurement notice
Grounds Maintenance · UK public procurement notice
Authority: South Wales Fire and Rescue Service (Police & fire)
What is being bought3 lots · detail below
Published requirement descriptionSouth Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractor(s) to provide Grounds Maintenance Services and Tree Works on premises throughout South Wales Fire and Rescue Service.
The contract will be split into 3 lots and contractors will have the opportunity to bid for 1 or multiple lots.
Lot 1 – General Grounds Maintenance Services – Zone 1
Lot 2 – General Grounds Maintenance Services – Zone 2
Lot 3 – Tree works
The contract will be in line with the NEC4 Term Service contract.
The contract will be for an initial period of 3 years with an option to extend for a further 24 months from the 1st April 2025.
- Recurrence: Dec 2027 (if extension is not taken) Dec 2029 (if extension is taken)
CPV: Grounds maintenance services · Hedge trimming · Shrubs · Tree pruning · Tree-clearing services · Tree-cutting services · Tree-maintenance services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1General Grounds Maintenance Services – Zone 1AwardedRenewal
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix A – Lot 1. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.
Lot #2General Grounds Maintenance Services – Zone 2AwardedRenewal
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix B – Lot 2. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.
Lot #3Tree WorksAwardedRenewal
The services shall comprise of a biannual inspection and maintenance of trees on premises of the South Wales Fire & Rescue Service as per Appendix C – Lot 3. A copy of the SWFRS property list is included in Appendix C, together with ad hoc tree works as deemed necessary by the service.
The successful contractor work must conform to BS3998 and have the following qualifications
Essential
CS 30 – maintain the Chainsaw
CS 31 – fell small trees (up to 15” diameter)
CS 38 – tree climbing & aerial rescue
CS 39 – use a chainsaw from a rope & harness
CS 40 – carry out pruning operations
CS 41 – carry out dismantling operations
Desirable qualifications
Level 2 certificate or higher in arboriculture or related environmental discipline e.g. arboricultural/forestry degree.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 35
- Social Value: 5
- Price: 60
- Suitability
For Lot 3, Tree Works, the successful contractor work must conform to BS3998 and have the following qualifications
Essential
CS 30 – maintain the Chainsaw
CS 31 – fell small trees (up to 15” diameter)
CS 38 – tree climbing & aerial rescue
CS 39 – use a chainsaw from a rope & harness
CS 40 – carry out pruning operations
CS 41 – carry out dismantling operations
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Dec 2027 (if extension is not taken) Dec 2029 (if extension is taken)
- First published
- 8 Jan 2025, 11:25 GMT
- Last source update
- 14 Apr 2025, 16:46 BST
- Award evaluation window
- 7 Feb 2025 – …
- FTS notice number
2025/S 000-015090- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ce1dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:149966)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.sell2wales.gov.wales ↗
- Submission deadline
- 7 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 7 Feb 2025, 12:00 GMT
Timeline
7 Feb 2025 → 14 Apr 2025 · 3 dates- Submission deadline7 Feb 2025, 12:00 GMT
- Bids opened7 Feb 2025, 12:00 GMT
- Notice published14 Apr 2025, 16:46 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Apr 2025, 16:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · General Grounds Maintenance Services – Zone 11 award | |||
| Crown Garden ServicesSME | £134,085 † | — | Awarded |
| Lot 2 · General Grounds Maintenance Services – Zone 21 award | |||
| Crown Garden ServicesSME | £81,285 † | — | Awarded |
| Lot 3 · Tree Works1 award | |||
| Crown Garden ServicesSME | £10,415 † | — | Awarded |
Contracts
General Grounds Maintenance Services – Zone 1 · Crown Garden ServicesSME
- Signed
- 18 Mar 2025
- Value
- £134,085
- Status
- active
General Grounds Maintenance Services – Zone 2 · Crown Garden ServicesSME
- Signed
- 18 Mar 2025
- Value
- £81,285
- Status
- active
Tree Works · Crown Garden ServicesSME
- Signed
- 18 Mar 2025
- Value
- £10,415
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Grounds Maintenance Services – Zone 1 | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
| 2 · General Grounds Maintenance Services – Zone 2 | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
| 3 · Tree Works | 11bids · 11 electronic · 11 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Crown Garden ServicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria