Official UK procurement notice
Grounds Maintenance Framework 2025 - 2029
Authority: Hampshire County Council (Local council)
What is being bought8 lots · detail below
Published requirement descriptionThe Grounds Maintenance Framework, owned and operated by HCC Universal Services Property Services, provides a procurement facility for grounds maintenance services across Hampshire. These services are undertaken across a wide range of departments covering a total of ~500 Sites, and include grass cutting, hedge and border maintenance, and sports facility maintenance.
This Framework is divided into eight geographical lots covering two work types; Standard, and Standard + Sport.
Standard
Lot 1 - West (including South Central, South West and Test Valley)
Lot 2 - Central (including Winchester, Basingstoke and Deane, North East and Hart)
Lot 3 - East (including South East, East Hampshire)
Lot 4 - all areas above and including Isle of Wight (successful contractors in Lots 1, 2, and 3 will automatically be appointed to Lot 4)
Standard + Sport
Lot 5 - West (including South West and Test Valley)
Lot 6 - Central (including South Central, Winchester, Basingstoke and Deane)
Lot 7 - East (including South East, East Hampshire, North East and Hart)
Lot 8 - all areas above and including Isle of Wight (successful contractors in Lots 5, 6, and 7 will automatically be appointed to Lot 8)
CPV: Floral-display services · Horticultural services · Planting and maintenance services of green areas · Tree pruning and hedge trimming
How this framework works
From the published notice- Places
- up to 6 suppliers
Lots and requirements (8)Procurement structure
8 lots · no lot values published · win at most 4 of themLot #1Standard - West (including South Central, the New Forest, and Test Valley) South East
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across the West of Hampshire including South Central, the New Forest, and Test Valley.
Lot #2Standard - Central (including Winchester, Basingstoke and Deane, North East and Hart) South East
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across Central Hampshire including Winchester, Basingstoke and Deane, North East and Hart.
Lot #3Standard - East (including East Hampshire, South East Hampshire) South East
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across East Hampshire including including East Hampshire, South East Hampshire.
Lot #4Standard - covering all Hampshire and Surrounding areas South East, South West
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across all of Hampshire and the surrounding area
Contractors will not be able to bid for this lot; winners of lots 1-3 will be appointed to this lot automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.
Lot #5West (including South West and Test Valley) South East
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South West, and Test Valley.
Lot #6Standard + Sports - Central (including South Central, Winchester, Basingstoke and Deane) South East
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the Central Hampshire including South Central, Winchester, Basingstoke and Deane.
Lot #7East (including South East, East Hampshire, North East and Hart) South East
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South East Hampshire, East Hampshire, North East and Hart.
Lot #8all Hampshire, surrounding areas and including Isle of Wight South East, South West
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across all of Hampshire and the surrounding area.
Contractors will not be able to bid for this lot; winners of lots 5-7 will be appointed to this lot automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Grounds Maintenance Framework 2025 - 2029” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Jan 2025, 14:32 GMT
- Last source update
- 4 Feb 2025, 16:33 GMT
- Award evaluation window
- 6 Mar 2025 – …
- Authority reference
UN26425- FTS notice number
2025/S 000-003715- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cf26Find a Tender
Publisher note: The current GM 2021-24 framework provides HCC and other local Contracting Authorities with an option to call off a range of grounds maintenance works. The new GM 2025-2030 framework proposed adapts the existing framework structure, using geographical lot areas as well as distinct lots for works required. Works required will vary by the nature of the sites, and could suit a variety of contractors; see indicative tasks: Standard sites: maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control. Standard + Sports Facilities sites: as per above, also including large field works, line drawing for sports areas, and setup and maintenance of sports equipment. The proposed lot structure is as follows: Lot 1: Standard - West (including South Central, the New Forest, and Test Valley) Lot 2: Standard - Central (including Winchester, Basingstoke and Deane, North East and Hart) Lot 3: Standard - East (including East Hampshire, South East Hampshire) Lot 4: Standard - covering all areas (successful contractors in Lots 1, 2, and 3 will automatically be included in Lot 4) Lot 5: Standard + Sports - West (including the New Forest and Test Valley) Lot 6: Standard + Sports - Central (including Southampton, Winchester, and Basingstoke and Deane) Lot 7: Standard + Sports - East (including South East Hampshire, East Hampshire, North East and Hart) Lot 8: Standard + Sports - covering all areas (successful contractors in Lots 5, 6, and 7 will automatically be included in Lot 8) Contractors will be able to bid for any number of lots, but will only be awarded a maximum of 2 geographical lots and corresponding all-Hampshire lot (constituting matching area lots in each lot category, i.e., Lot 1: West, and Lot 5: West). Contractors will not be able to bid for Lots 4 or 8; winners of lots 1-3 or 5-7 respectively will be appointed to these lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.
How it was run
Official notice- Appointment period ends
- 6 Mar 2025, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Mar 2025, 14:01 GMT
Timeline
27 Jan 2025 → 6 Mar 2025 · 4 dates- Next notice expected27 Jan 2025
- Notice published4 Feb 2025, 16:33 GMT
- Admission / appointment period endsperiod end, not a bid countdown6 Mar 2025, 14:00 GMT
- Bids opened6 Mar 2025, 14:01 GMT
Notice history
3 events · 2 releases on Find a Tender · since 4 Feb 2025- Status changed to active4 Feb 2025, 16:33 GMT
- Procurement method changed4 Feb 2025, 16:33 GMT
- Deadline published: 6 Mar 2025, 14:00 GMT4 Feb 2025, 16:33 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria