Official UK procurement notice
Grounds Maintenance for The Pirbright Institute and Housing
Authority: THE PIRBRIGHT INSTITUTE (Public body)
What is being bought
Published requirement descriptionThe contract is for a single supplier to provide a comprehensive grounds maintenance service to The Pirbright Institute site and associated housing.
Expected schedule of visits:
2 visits per week: April to November (2 operatives for 2 full days on site)
1 visit per week: December to March (2 operatives for 1 full day on site day) Areas to be serviced: Main Site Communal Grounds.
Pirbright Institute Housing:
Estate comprises of 48 houses
Suggested schedule of visits for the Institute Housing Estate
1 visit per week: April to September (2 operatives)
1 visit per 2 weeks: October to March (2 operatives)
A dedicated team is requested with the usual exceptions (holidays/training/illness). Successful Agenda screening is mandatory for the team. We will need to be advised in advance of team changes for Gatehouse booking.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£260,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 50% Price / 50% Quality-Technical. All details are available in the ITT doc.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jan 2026, 15:27 GMT
- Last source update
- 11 May 2026, 16:18 BST
- Award evaluation window
- Submission end – 24 Mar 2026
- Authority reference
EMS/GM26-001- FTS notice number
2026/S 000-007202- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060fefFind a Tender
How it was run
Official notice- Submission deadline
- 26 Feb 2026, 12:00 GMT
- Clarification deadline
- 13 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions for this tender need to be made via in-tendhost.co.uk/thepirbrightinstitut… ↗ .
Timeline
27 Jan 2026 → 11 May 2026 · 6 dates- Tender notice published267 days ago27 Jan 2026, 15:27 GMT
- Clarification questions by250 days ago13 Feb 2026, 12:00 GMT
- Submission deadline237 days ago26 Feb 2026, 12:00 GMT
- Award decision expected by210 days ago24 Mar 2026, 23:59 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Latest notice published163 days ago11 May 2026, 16:18 BST
Notice history
3 events · 2 releases on Find a Tender · since 27 Jan 2026- Tender notice published27 Jan 2026, 15:27 GMTUK4
- Procurement termination notice published11 May 2026, 16:18 BSTUK12
- Status changed to complete11 May 2026, 16:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 22 Apr 2026 | CancelledThis decision has been made due to a need to reassess the scope and requirements of the procurement. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender