Official UK procurement notice
Grounds Maintenance for Kingston University
Authority: Kingston University (Education)
What is being bought
Published requirement descriptionKingston University is looking to renew its grounds maintenance contract to provide a service to maintain all specified external grounds areas belonging to Kingston University. The contract is to be for three year/s (‘Initial Term’) with an option to extend it for up to 2 further individual years beyond the Initial Term (3 + 1 + 1).
This is managed by the KUSCO (Kingston University Services Company) team to maintain the grounds within a green multi site campus where some are very close to the Hogsmill river that brings challenges to the services provider that can conform and perform to the required specification. The University is proud and passionate about the biodiversity and green space within it's London area location where care can be needed with landscaping, arboricultural services and biodiversity care and attention.
The Procurement is split into two stages, a PSQ stage and ITP stage. Using some technical and experience questions to be answered in the first stage, the answers will be assessed by an experienced panel that upon agreement shall progress up to six bidders to a secondary tender competition stage that will have the opportunity to win the contract.
Please see the enclosed documents, complete and submit via the timeframes suggested in the documentation along with the deadlines set within this e-procurement portal.
- The authority expects to re-tender this requirement around 2 Jun 2028, 00:59 BST.
- How the procedure runs: As stated in the ITP (Invitation to Participate) document
CPV: Grounds maintenance services · Landscaping work · Landscaping work for green areas · Landscaping work for roof gardens · Landscaping work for sports grounds and recreational areas · Tree pruning · Tree pruning and hedge trimming · Tree-clearing services · Tree-maintenance services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Technical Merit 35%, Quality Proposal 35%, Price 30%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Jun 2028
- First published
- 1 Aug 2025, 17:53 BST
- Last source update
- 19 Dec 2025, 17:24 GMT
- Award evaluation window
- Submission end – 20 Nov 2025
- Authority reference
CPU-23-KU-UK-890-DW-2026- FTS notice number
2025/S 000-045413- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056bc1Find a Tender
- How it runs
As stated in the ITP (Invitation to Participate) document
- Risks
Biodiversity considerations
How it was run
Official notice- Requests to participate (first stage)
- 28 Aug 2025, 12:00 BST
- Submission deadline
- 28 Aug 2025, 12:00 BST
- Clarification deadline
- 20 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 Aug 2025 → 1 Jan 2026 · 8 dates- Tender notice published1 Aug 2025, 17:53 BST
- Clarification questions by20 Aug 2025, 17:00 BST
- Submission deadline28 Aug 2025, 12:00 BST
- Award decision expected by336 days ago20 Nov 2025, 23:59 GMT
- Assessment summaries sent330 days ago27 Nov 2025
- Standstill ends317 days ago9 Dec 2025, 23:59 GMT
- Latest notice published307 days ago19 Dec 2025, 17:24 GMT
- Contract starts295 days ago1 Jan 2026
Notice history
7 events · 5 releases on Find a Tender · since 1 Aug 2025- Tender notice published1 Aug 2025, 17:53 BSTUK4
- Tender notice published4 Aug 2025, 10:19 BSTUK4
- Contract award notice published27 Nov 2025, 18:13 GMTUK6
- Status changed to complete27 Nov 2025, 18:13 GMT
- Contract award notice published27 Nov 2025, 18:16 GMTUK6
- Contract signature expected10 Dec 2025, 23:59 GMTscheduled
- Contract details notice published19 Dec 2025, 17:24 GMTUK7
Routine re-releases (5)
- 2025-08: 2 releases · 1 Aug 2025, 4 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Green Team GMC LimitedSME1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: with an option to extend it for up to 2 further individual years beyond the Initial Term, subject to the satisfactory delivery of services and pricing agreement at the University’s sole discretion. · Options: Remedial works from safety surveys ((QTRA) Quality Tree Risk Assessment (outlined in Tree Management Policy)) shall be competitively priced by tender by RFQ at local level outside of this contract · Amended: contract end date correction | £860,029 | 27 Nov 2025 | Awarded |
Contracts
Grounds Maintenance for Kingston University · The Green Team GMC LimitedSME
- Signed
- 15 Dec 2025
- Value
- £860,029
- Period
- 1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
- Status
- active
- Extensions
- with an option to extend it for up to 2 further individual years beyond the Initial Term, subject to the satisfactory delivery of services and pricing agreement at the University’s sole discretion.
- Options
- Remedial works from safety surveys ((QTRA) Quality Tree Risk Assessment (outlined in Tree Management Policy)) shall be competitively priced by tender by RFQ at local level outside of this contract
3 agreed KPIs: SLA 1 Reliability and quality of service · SLA 2 Reporting · SLA 3 Sustainability
- SLA 1 Reliability and quality of service
- SLA 2 Reporting
- SLA 3 Sustainability
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The Green Team (GMC) LtdAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents available via the University e-Procurement portal
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender