Official UK procurement notice
Grounds Maintenance Central Southern England
Authority: English Rural Housing Association (Housing)
What is being bought4 lots · detail below
Published requirement descriptionGrounds maintenance to communal areas within domestic housing schemes
CPV: Grounds maintenance services
Lots and requirements (4)Procurement structure
4 lots · 1 with a published value · evaluation weights differ by lotLot #1Grounds maintenance 2024 - Kent and SussexAwardedRenewal South EastPublished value£163,333
This is an open procurement for grounds maintenance of communal areas in small rural domestic housing sites. Additional information: Estimated contract value (in Contract Notice) is the estimated maximum attainable over a length of 32 weeks plus two additional years.
This contract procurement is part of a larger contract requirement for these services and this contract is therefore being treated as 'above threshold'.
Lot #2Grounds maintenance - Surrey, Berkshire, Wiltshire and HampshireCancelledRenewal South EastLot estimate not published
Restricted procurement procedure being followed.
Lot #3Grounds Maintenance 2024 - Devon, Dorset, Gloucestershire and SomersetAwardedRenewal South WestLot estimate not published
Restricted procurement route being followed.
Lot #4Grounds Maintenance 2024 - Buckinghamshire, Essex, Hertfordshire, Leicestershire, Oxfordshire, SuffolkAwardedRenewal East of EnglandLot estimate not published
Restricted procurement route is being followed.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 May 2024, 16:02 BST
- Last source update
- 3 Feb 2025, 15:35 GMT
- Award evaluation window
- 7 Nov 2024 – …
- Authority reference
L2- FTS notice number
2025/S 000-003495- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045a85Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As contained within the procurement documentation.
Publisher note: Contract award value in this Notice excludes VAT and the optional extension. (MT Ref:233706)
How it was run
Official notice- Submission deadline
- 7 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 7 Nov 2024, 12:00 GMT
Timeline
2 Jul 2024 → 7 Mar 2025 · 5 dates- Invitations to tender expected2 Jul 2024, 00:00 BST
- Submission deadline7 Nov 2024, 12:00 GMT
- Bids opened7 Nov 2024, 12:00 GMT
- Notice published3 Feb 2025, 15:35 GMT
- Bids must remain valid until7 Mar 2025, 23:59 GMT
Notice history
6 events · 4 releases on Find a Tender · since 7 Oct 2024- Published value published: £163,3337 Oct 2024, 16:21 BST
- Procurement method changed7 Oct 2024, 16:21 BST
- Deadline moved to 7 Nov 2024, 12:00 GMT7 Oct 2024, 16:21 BST+141 days · was 19 Jun 2024, 12:00 BST
- Status changed to complete13 Nov 2024, 15:51 GMT
- Procurement method changed13 Nov 2024, 15:51 GMT
- Procurement method changed3 Feb 2025, 15:35 GMT
Routine re-releases (4)
- 2024-05: 1 release · 17 May 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Grounds maintenance 2024 - Kent and Sussex2 awards | |||
| Smarter Services LtdSME | £93,905 † | — | Awarded |
| Mark Walker (Grounds Maintenance) LimitedSME | £42,866 † | — | Awarded |
| Lot 3 · Grounds Maintenance 2024 - Devon, Dorset, Gloucestershire and Somerset1 award | |||
| COUNTRYWIDE GROUNDS MAINTENANCE LIMITED | £100,326 † | — | Awarded |
| Lot 4 · Grounds Maintenance 2024 - Buckinghamshire, Essex, Hertfordshire, Leicestershire, Oxfordshire, Suffolk1 award | |||
| Mark Walker (Grounds Maintenance) LimitedSME | £76,723 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Contract 003495-2025-1 · Smarter Services LtdSME
- Signed
- 3 Feb 2025
- Value
- £93,905
- Status
- active
Grounds Maintenance 2024 - Devon, Dorset, Gloucestershire and Somerset · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED
- Signed
- 6 Nov 2024
- Value
- £100,326
- Status
- active
Grounds maintenance 2024 - Kent and Sussex · Mark Walker (Grounds Maintenance) LimitedSME
- Signed
- 1 Nov 2024
- Value
- £42,866
- Status
- active
Grounds Maintenance 2024 - Buckinghamshire, Essex, Hertfordshire, Leicestershire, Oxfordshire, Suffolk · Mark Walker (Grounds Maintenance) LimitedSME
- Signed
- 1 Nov 2024
- Value
- £76,723
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Grounds maintenance 2024 - Kent and Sussex | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 3 · Grounds Maintenance 2024 - Devon, Dorset, Gloucestershire and Somerset | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 4 · Grounds Maintenance 2024 - Buckinghamshire, Essex, Hertfordshire, Leicestershire, Oxfordshire, Suffolk | 5bids · 5 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Process and specification contact points (1)
- Primary Business SupportProcess contact point
Bidders & participating suppliers
3 commercial parties on the notice- Countrywide Grounds Maintenance LtdAwarded supplier
- Mark Walker (Grounds Maintenance) LtdAwarded supplier
- Smarter Services LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria